What users are saying about
19 Ratings

Everhour

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20 Ratings
19 Ratings
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Score 7.8 out of 101

Everhour

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20 Ratings
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Score 8.6 out of 101

Add comparison

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Everhour

Great for teams needing a stop-start timer. Integration with task-based systems like Asana is very intuitive. Great for designers and developers. May encounter some difficulty if using independently from Asana, particularly if there are a large quantity of projects and tasks, as time tracking within Everhour uses a dynamic search field which can populate with a lot of extraneous results if you don't recall the exact naming conventions of the item you're trying to track to. The search functionality is strong, it just requires a couple of steps to get to the task you're looking for. Our company has 60+ open/active projects at a time, but much of the navigation between those items occurs within the Asana interface.Clients on retainer solutions can be tracked, but require some creative use of budget settings for monitoring retainer usage. The system may also be difficult to use for team members who are working remotely / traveling without regular access to internet, as there is no desktop app or offline functionality.
Jennifer Hess profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Everhour
Task Management
ActiveCollab
9.3
Everhour
Resource Management
ActiveCollab
7.5
Everhour
Gantt Charts
ActiveCollab
6.1
Everhour
Scheduling
ActiveCollab
6.5
Everhour
Workflow Automation
ActiveCollab
7.0
Everhour
Team Collaboration
ActiveCollab
8.6
Everhour
Support for Agile Methodology
ActiveCollab
6.7
Everhour
Support for Waterfall Methodology
ActiveCollab
7.0
Everhour
Document Management
ActiveCollab
8.9
Everhour
Email integration
ActiveCollab
8.0
Everhour
Mobile Access
ActiveCollab
6.8
Everhour
Timesheet Tracking
ActiveCollab
8.5
Everhour
Change request and Case Management
ActiveCollab
5.3
Everhour
Budget and Expense Management
ActiveCollab
7.0
Everhour

Professional Services Automation

ActiveCollab
6.3
Everhour
Quotes/estimates
ActiveCollab
5.7
Everhour
Invoicing
ActiveCollab
6.6
Everhour
Project & financial reporting
ActiveCollab
7.7
Everhour
Integration with accounting software
ActiveCollab
5.1
Everhour

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Start-stop timer — the ability to add notes / additional details and edit those details from both Everhour and within Asana
  • Integration with QuickBooks Online — bi-directional sync means I can continue to send invoices through QBO while still preparing & syncing hourly invoices with Everhour (without messing up my QBO records with weird extra account listings or service items)
  • Integration with Asana — allows for consistency and streamlines processes for my team, reducing the need for duplicate efforts
  • Report filtering — great, unique options for grouping and displaying time data, plus well-designed layouts
  • Budgeting — clearly displays project status in Everhour and Asana, and you can customize the email notification to ensure you're notifying the clients / team early, settings for budgeting are flexible and allow for different time / duration variables
Jennifer Hess profile photo

Cons

  • It does not provide support to scaled agile frameworks like SAfe which is there for Rally & Agilecraft.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • An integration with the desktop version of Asana would be useful, as many of our employees use that version.
  • A reminder when a task has been running for a while would be useful too, as the user could have forgotten to turn off the timer
  • Multiple tasks running simultaneously would be useful, as many times we solve some problems while we are reunited or complete some tasks while other processes are running.
María Lucía Santagata profile photo

Alternatives Considered

We chose Active Collab overall because we liked its easy to use user interface, project management suite and agency/vendor/client interaction capabilities. We also chose it primarily because it was offered as a web-based platform that offered very clean and easy mobile access for our off-site users as well as clients and third-party vendors. Mavenlink and Basecamp, at the time, were more suited to specifically be used for project management on a more granular scale for project managers, not necessarily the whole team, including vendors and clients collaboration.
Jorden Beatty profile photo
I briefly used Harvest but I felt right at home with Everhour. It works better for me as a whole. It is more appealing to the eye as well. Even though Harvest works directly with Asana, Everhour offer more functionality with the use of the Chrome add-on. Then again I have sent far less time on Harvest to fully explore it.
Dimitris Rakopoulos profile photo

Return on Investment

  • Allows our team to stay organized and keep conversations on tasks.
  • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
  • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
Ali Zakeri profile photo
  • Overall productivity increase
  • Time it takes to make invoices or reports has reduced dramatically
  • Now our company has statistics on every member's productivity and we can learn from that
Alex Dutkovsky profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

Everhour

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Everhour Editions & Modules
Everhour
Edition
Solo
$81
Team
$72
Team
$53
1. month (paid yearly)
2. user/month
3. user/month (paid yearly)
Additional Pricing Details