What users are saying about

ActiveCollab

17 Ratings

Prophix

Top Rated
116 Ratings

ActiveCollab

17 Ratings
Score 7.8 out of 101

Prophix

Top Rated
116 Ratings
Score 8.8 out of 101

Add comparison

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Prophix

Most of these comments deal with the limitations of OLAP (Prophix) databases as compared to SQL (Oracle/SAP) databases. OLAP does a great job in driving management to prioritize those metrics and data they need to run and measure their business. This education leads to a much better understanding of the data being provided. A transaction level database is better suited to detailed analysis, but management (in my experience) does a poor job at trying to manage individual transactions instead of understanding what the aggregated numbers are saying. Also, management can not plan at a highly detailed level because the business is moving too fast. That is where Prophix (OLAP) allows management to create a plan at the right level of detail which can be reported and managed.More well suited:
  • Multiple scenario reporting
  • Excel template generation
  • Finance ownership and management - takes some training but well worth the flexibility
  • Finance, Sales, Operations
Less well suited:
  • Highly detailed reporting outside of Detailed Planning Manager
  • Direct Excel - SSAS data retrieval
  • HR employee management
  • Transaction level detail analysis
Andreas Loeffler profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.5
Prophix
Task Management
ActiveCollab
9.4
Prophix
Resource Management
ActiveCollab
8.2
Prophix
Gantt Charts
ActiveCollab
5.5
Prophix
Scheduling
ActiveCollab
5.7
Prophix
Workflow Automation
ActiveCollab
7.0
Prophix
Team Collaboration
ActiveCollab
8.4
Prophix
Support for Agile Methodology
ActiveCollab
6.7
Prophix
Support for Waterfall Methodology
ActiveCollab
7.0
Prophix
Document Management
ActiveCollab
8.9
Prophix
Email integration
ActiveCollab
8.6
Prophix
Mobile Access
ActiveCollab
8.4
Prophix
Timesheet Tracking
ActiveCollab
8.7
Prophix
Change request and Case Management
ActiveCollab
5.4
Prophix
Budget and Expense Management
ActiveCollab
7.1
Prophix

Professional Services Automation

ActiveCollab
6.3
Prophix
Quotes/estimates
ActiveCollab
5.8
Prophix
Invoicing
ActiveCollab
6.6
Prophix
Project & financial reporting
ActiveCollab
7.8
Prophix
Integration with accounting software
ActiveCollab
5.1
Prophix

Budgeting, Planning, and Forecasting

ActiveCollab
Prophix
7.9
Long-term financial planning
ActiveCollab
Prophix
7.6
Financial budgeting
ActiveCollab
Prophix
8.4
Forecasting
ActiveCollab
Prophix
7.8
Scenario modeling
ActiveCollab
Prophix
7.4
Management reporting
ActiveCollab
Prophix
8.1

Consolidation and Close

ActiveCollab
Prophix
8.0
Financial data consolidation
ActiveCollab
Prophix
8.2
Journal entries and reports
ActiveCollab
Prophix
7.5
Multi-currency management
ActiveCollab
Prophix
8.1
Intercompany Eliminations
ActiveCollab
Prophix
8.3
Minority Ownership
ActiveCollab
Prophix
8.4
Local and consolidated reporting
ActiveCollab
Prophix
8.3
Detailed Audit Trails
ActiveCollab
Prophix
7.4

FInancial Reporting and Compliance

ActiveCollab
Prophix
7.8
Financial Statement Reporting
ActiveCollab
Prophix
8.4
Management Reporting
ActiveCollab
Prophix
8.2
Excel-based Reporting
ActiveCollab
Prophix
7.8
Automated board and financial reporting
ActiveCollab
Prophix
7.7
XBRL support for regulatory filing
ActiveCollab
Prophix
6.7

Analytics

ActiveCollab
Prophix
7.6
Personalized dashboards
ActiveCollab
Prophix
7.3
Color-coded scorecards
ActiveCollab
Prophix
7.3
KPIs
ActiveCollab
Prophix
7.6
Cost and profitability analysis
ActiveCollab
Prophix
7.5
Key Performance Indicator setting
ActiveCollab
Prophix
7.6
Benchmarking with external data
ActiveCollab
Prophix
8.0

Integration

ActiveCollab
Prophix
8.2
Flat file integration
ActiveCollab
Prophix
8.4
Excel data integration
ActiveCollab
Prophix
8.2
Direct links to 3rd-party data sources
ActiveCollab
Prophix
7.9

Pros

  • Very nice interface for all user roles in the system.
  • Effective notification of pending tasks and optimal management of the equipment.
  • Organized work flow, productive tasks and correct execution.
  • Creation of filters to better locate artifacts for daily use.
Daniel Pacheco profile photo
  • Consolidating Budgets - We have 50 departments and each of those departments can have multiple budgets for different clients or different locations and Prophix manages and consolidates all of those budgets perfectly.
  • Variance Analysis - Prophix works like a Rubik's cube, allowing you to slice and dice data, change rows to columns, add and delete data elements, with a couple clicks. We can quickly get to the drivers behind the variances using the Ad Hoc Analysis application within Prophix.
  • Monthly Reporting - With a single click, we send the monthly report binder which includes financial statements, narratives, headcount, scorecard, etc. We send the report binder to all executives and directors and Prophix security only allows the report users to see data for which they have access to.
Shawn Reed profile photo

Cons

  • It is confusing when a review is made, before buying the product.
  • It lacks animation and pleasant forms for the user.
  • Does not allow effective communication when activities are reported. Since it does not provide a direct message chat.
  • The reports that are generated are basic, they do not have personalization characteristics.
Daniel Pacheco profile photo
  • Sample monthly financial reports could be very useful.
  • Advanced Excel formula functionality and enhanced hot keys in the solution's template studio tool could be useful.
  • I would love to see a sample KPI dashboard included in the solution.
Ben Wheeler profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
Prophix10.0
Based on 16 answers
  • Ease of use
  • Dimension hierarchy flexibility
  • Responsive and personalized customer support
  • Ad Hoc ability
Carl Evans profile photo

Usability

No score
No answers yet
No answers on this topic
Prophix8.4
Based on 13 answers
Easy to use and very flexible finance owned application. Great price too.
David Whiteman, CPA profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
Prophix8.5
Based on 6 answers
We rarely encounter application errors or outages
Rob Strothkamp profile photo

Performance

No score
No answers yet
No answers on this topic
Prophix7.7
Based on 6 answers
To date, we have not had any issues with Prophix performance
Rob Strothkamp profile photo

Support

No score
No answers yet
No answers on this topic
Prophix7.9
Based on 54 answers
Support is responsive and can typically help to resolve issues.
Kendra Graves profile photo

Online Training

No score
No answers yet
No answers on this topic
Prophix7.3
Based on 2 answers
Online training not company specific
Rob Strothkamp profile photo

Implementation

No score
No answers yet
No answers on this topic
Prophix8.8
Based on 8 answers
Implementation was very succesful
Rob Strothkamp profile photo

Alternatives Considered

ActiveCollab has all the functions that are in these services, unlike them. Not everywhere there is a diagram of gantt. And somewhere the interface is very rewarded and in general looks obsolete.
Иван Шайхисламов profile photo
I brought Prophix to Spacesaver from my former employer, where I was part of the selection team, and led implementation. There were two main factors in our decision:
  • Prophix was significantly cheaper than TM1 in all ways, the cost for each user license, cost of implementation, and overall software costs
  • Prophix doesn't rely on an IT department to program reports within the system. That is a significant benefit to keep control in accounting, and to reduce the burden on other departments.
Prophix sits on top of any ERP system, so if you are considering upgrading your ERP, you can port any reporting over to the new system
Steve Anderson profile photo

Scalability

No score
No answers yet
No answers on this topic
Prophix8.0
Based on 4 answers
We are a medium sized company, but the structure of Prophix would seemingly adapt to whatever sized organization you have. It also can be applied in any area of an enterprise that needs performance management, whether it involves financial data or not. The potential for application within the enterprise is really only limited by you imagination.
Kevin Warnick profile photo

Return on Investment

  • We began to finish projects on time, which undoubtedly will influence the return of customers
Иван Шайхисламов profile photo
  • Our budgeting process is definitely more streamlined with Prophix. It has had an extremely positive impact during the budget, especially with the capital expenditure budgeting.
Neal Bayless profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

ActiveCollab More Information

Prophix

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
Prophix Editions & Modules
Prophix
Additional Pricing Details

Prophix More Information