What users are saying about
5 Ratings
22 Ratings
5 Ratings
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Score 8.7 out of 101
22 Ratings
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Score 6.2 out of 101

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Likelihood to Recommend

appear.in

It is well suited in videoconferences with few participants. It is less appropriate in videoconferences with more than four participants or webinars. In that case, I would recommend software with more functions. In our company, we use appear.in as a second option. We have a more robust software, but it does not allow simultaneous meetings. In that case, we use appear.in.
Leonardo Barbosa Corrêa profile photo

Workzone

When you are selecting your project management software you should first determine your lists: "must have" vs "nice to have". For our company it was important to have reporting capabilities across multiple projects, which many project management programs do not do. It also needed to work for smaller projects that do not have a lot of dependencies. If I was only working on one very large project I would select MicroSoft Project or something similar. Working in marketing, you may have over 100 projects going at one time and you need to be able to manage your resources and change timelines daily, WorkZone worked well for this
Elena Reul profile photo

Feature Rating Comparison

Performance & Compatibility of Online Events Software

appear.in
10.0
Workzone
High quality audio
appear.in
10.0
Workzone
High quality video
appear.in
10.0
Workzone

Screen Sharing

appear.in
10.0
Workzone
Desktop sharing
appear.in
10.0
Workzone

Online Meetings / Events

appear.in
10.0
Workzone
Slideshows
appear.in
10.0
Workzone

Project Management

appear.in
Workzone
6.7
Task Management
appear.in
Workzone
8.0
Resource Management
appear.in
Workzone
8.0
Gantt Charts
appear.in
Workzone
6.0
Scheduling
appear.in
Workzone
8.0
Workflow Automation
appear.in
Workzone
8.0
Team Collaboration
appear.in
Workzone
9.0
Support for Agile Methodology
appear.in
Workzone
8.0
Document Management
appear.in
Workzone
7.1
Email integration
appear.in
Workzone
1.4
Mobile Access
appear.in
Workzone
3.0
Timesheet Tracking
appear.in
Workzone
5.0
Change request and Case Management
appear.in
Workzone
10.0
Budget and Expense Management
appear.in
Workzone
5.0

Professional Services Automation

appear.in
Workzone
6.0
Project & financial reporting
appear.in
Workzone
6.0

Pros

  • Very easy to use.
  • Very easy to create an account.
  • It has the same basic features as other robust programs.
Leonardo Barbosa Corrêa profile photo
  • WorkZone has a wonderful array of features - Project tracker, different "Workspaces" that can be set up for each client, financial tracking, time tracking, calendar functions, etc.
  • There are lots of helpful views like, status by project, project to-do list, workload by responsible party or by category. The project tracker can be filtered to view exactly what you want to view - items in a certain workspace, items by responsible party, only incomplete items, etc.
  • There are lots of customization options to make each space match the brand. For example, each Workspace can be set up with the client logo, colors, etc. Each Workspace can have different access settings, so if you have clients using WorkZone with you, they won't necessarily see your other projects and clients (given the right settings).
  • Project templates are wonderful for projects you do often - you can select an end date or a start date and it will build the timeline for you. You can even assign tasks in the template, if they always go to the same person, or you can leave them blank and add them in later.
  • There are several different options for loading projects into their system - from an Excel template, creating an outline (either basic tasks, or you can add tasks/dates/responsibilities all at once), building from an existing WorkZone template you've created, or importing from MS Project.
  • If you set up WorkZone to use with clients, there are extremely helpful features to help with client review and approvals - it's all done through the system. You can send creative through the system, and the client can provide feedback and send it back. No more digging around for that email that's in your inbox.... somewhere....
  • I've been able to access via computer, mobile and tablet. I occasionally have issues trying to modify things, like trying to check a box from a smaller screen, but projects can still be accessed while on the go.
  • WorkZone has provided excellent support and multiple trainings, on different levels. We did a training for system admins, and a more basic training for users who won't be in the settings and customization pieces. Their customer support, the very few times I've had to use it, has been very responsive.
No photo available

Cons

  • Allow more participants online in the videoconference.
Leonardo Barbosa Corrêa profile photo
  • If you are not set up to use WorkZone with clients, exporting timelines to share with other parties is a bit basic. There are options to export to a pdf or Excel. It looks exactly like a screenshot, not anything impressive to show a client. It would be nice to have options to add text or contact information from WorkZone before exporting, so it looks a little more customized. It doesn't seem to have the same customization that each Workspace has.
  • Importing from Excel is a bit clunky. You have to use a template set up by WorkZone. My team has extensive Excel documents we've set up over several years as timelines, and finding a way to connect our existing timelines with the Excel template has been a bit difficult, adding a layer of work. I'm sure this would be improved if we set up more project templates in WorkZone, eliminating our Excel usage, but with the limited export settings, we've primarily been providing Excel timelines to our clients and implementing WorkZone for our internal tracking.
  • There are options to export the calendar, but it would be nice to be able to subscribe to the calendar in my Outlook, so updates are constant and not triggered by an export.
No photo available

Likelihood to Renew

appear.in3.6
Based on 1 answer
We are using a larger tool suite that already includes video conferencing instead of our older approach of using different apps from different vendors.appear.in has a simple but great set of features but its pricing scheme is not as scalable as we really need in a 500+ employee company.
Hernán Silva profile photo
Workzone1.4
Based on 8 answers
Because of time constraints, our team hasn't been able to fully implement and change our existing processes. If we can get our templates set up and maybe some better export options figured out, I think it'll be a no-brainer to renew, but until then it maybe be difficult to financially justify something we're only partially using.
No photo available

Usability

appear.in9.1
Based on 1 answer
Very easy to use, technical and non-technical colleagues have used it with no instructions needed. That says all about the app and services.
Hernán Silva profile photo
Workzone5.3
Based on 3 answers
For my line of work WorkZone was a nice stepping stone, but there are other management tools that have a better fit for my particular industry
No photo available

Reliability and Availability

No score
No answers yet
No answers on this topic
Workzone9.0
Based on 1 answer
Throughout the use of the WorkZone software, we never had a issue with it being unavailable. This is important, considering we wanted to access our projects and see our progress at any moment. WorkZone was always available and made constant supervision of tasks and goals easy; no excuses for not checking in on the status of a project.
No photo available

Performance

No score
No answers yet
No answers on this topic
Workzone10.0
Based on 1 answer
I have zero complaints about the performance of WorkZone; for our organization's needs, it was a perfect tool for keeping track of various responsibilities and tasks. We never experienced a lag or down-time when using the software, and the simple interface made things exactly that from our end...simple. WorkZone is a fantastic tool for work management that never fails to perform, in my experience.
No photo available

Support

No score
No answers yet
No answers on this topic
Workzone10.0
Based on 1 answer
The team at WorkZone is incredibly helpful and very willing to lend support when they can. Our team was constantly growing, and our new team members needed training every time someone cam on board. The WorkZone support staff was more than willing to ensure our new team members were completely comfortable using the software and set up for success.
No photo available

Online Training

No score
No answers yet
No answers on this topic
Workzone10.0
Based on 1 answer
The WorkZone trainers are wonderful! They offered us unlimited over-the-phone and online support, and the trainings were always informative. The WorkZone support team was willing to answer multiple questions and review sections of the training if need be. They were always accommodating, and trainings were scheduled very quickly for when our team needed them!
No photo available

Implementation

No score
No answers yet
No answers on this topic
Workzone9.0
Based on 1 answer
Implementation of WorkZone was very easy. We simply log into a portal online and begin to set up our projects. Access codes were sent very quickly to our team, so there was practically no delay once we signed the contract for our subscription. Training was scheduled quickly and was very helpful, especially as new team members joined our organization.
No photo available

Alternatives Considered

It is a very simple tool. It can be accessed by all very fast. Sometimes we do more than one videoconference simultaneously and appear.in helps a lot as a second option, especially with few participants.
Leonardo Barbosa Corrêa profile photo
Our team researched multiple project management systems online, and ultimately demoed two systems: WorkZone and Basecamp. WorkZone seemed much easier to use and seemed to offer more amenities than Basecamp; after initial demos and trainings, our team felt more comfortable using the WorkZone software. We thought it was a much better value for the price, compared to other alternatives
No photo available

Scalability

No score
No answers yet
No answers on this topic
Workzone5.2
Based on 2 answers
We are a small organization, so the need to expand our use of WorkZone was limited. I only rate it below a 10 simply because I do not have much experience with the scaleability of the product. From the previews and training sessions, it does seem that the software can easily be adjusted to accommodate a growing workload; something we may use in future, just not at this point in our organization's development.
No photo available

Return on Investment

  • Sometimes we do more than one videoconference simultaneously. Appear In helps a lot as a second option, especially with few participants.
  • When our main system failed, we used appear.in so that the meeting could be held.
Leonardo Barbosa Corrêa profile photo
  • Workzone has provided our team and client a positive way of providing materials in a safe environment. I believe our clients love WorkZone as a record keeping tool.
Jennifer Sanchez profile photo

Pricing Details

appear.in

General
Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
appear.in Editions & Modules
appear.in
Edition
appear.in FREE
$01
appear.in PRO
$9.991
appear.in Business
$99.99 and up2
1. per user
2. per user/room
Additional Pricing Details

Workzone

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Workzone Editions & Modules
Workzone
Additional Pricing Details