Nextcloud vs Project Insight

Likelihood to Recommend

Nextcloud is well suited in any collaboration scenario where users wants to share comments and resources as well as organize events or work together.

It is also very well suited for non-profit organizations as it is free to use and very simple even for non-tech users.

I can't imagine scenarios where it might not be appropriate as running requirements are minimal (php, mysql) so even a single user could find benefit to use it as an alternative for basic icloud or gmail use (files with desktop and mobile clients, calendar and address book).

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Joseph Costa

CEO (Chief Executive Officer)

josephcosta.euInternet, 1-10 employees

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My rating would vary depending on the types of projects that need to be managed. Since I am in software, I don't think it was an excellent fit to manage software projects unless they are small projects with only a few tasks. On the other hand, if you are needing to manage a wide range of departments that are working on a single project with many moving pieces, then I would think that PI might be a better fit. Think of it as a jack of all trades, but master of none.

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Clay Horste

Senior Software Engineer

Opus AgencyEvents Services, 201-500 employees

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Feature Rating Comparison

Nextcloud

Project Insight

Versioning

Video files

Audio files

Document collaboration

Access control

File search

Device sync

Nextcloud

Project Insight

User and role management

File organization

Nextcloud

Project Insight

Task Management

Resource Management

Gantt Charts

Scheduling

Workflow Automation

Team Collaboration

Support for Agile Methodology

Support for Waterfall Methodology

Document Management

Email integration

Timesheet Tracking

Change request and Case Management

Nextcloud

Project Insight

Project & financial reporting

Integration with accounting software

Pros

File sharing (internal, public or federated).
One software, many activities (files, address book, calendar, chat, edit, email) ...
Groupware, sharing between users or groups is really easy and finely controlled.
Integrations and many apps.

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Joseph Costa

CEO (Chief Executive Officer)

josephcosta.euInternet, 1-10 employees

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History tracking for any changes made to data.
Tracks all milestones and retains records for lifetime of account.
Easy extracting for reporting purposes.

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Christy Reichenberger

Strategic Analyst - Sales Operations

AT&TTelecommunications, 10,001+ employees

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Cons

Merge talk and file client apps on mobile devices.

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Joseph Costa

CEO (Chief Executive Officer)

josephcosta.euInternet, 1-10 employees

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Not a good fit for all types of projects
Very Complex

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Clay Horste

Senior Software Engineer

Opus AgencyEvents Services, 201-500 employees

View all 2 answers on this topic

Support Rating

Nextcloud 9.0

Based on 1 answer

I never needed support as everything always worked fine. The documentation on Nextcloud website is extensive and clear. The community is very active on the forum and should support you if you don't already find what you are looking for.

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Joseph Costa

CEO (Chief Executive Officer)

josephcosta.euInternet, 1-10 employees

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Project Insight 4.0

Based on 1 answer

I found Project Insight somewhat opaque overall. I thought the training was sparse and answers to questions few and far in between. There was a lot of power there for the dedicated user/administrator. For me, who was a casual user and administrator, I found support lacking. I didn't administer Project Insight much, just some work on integrations with other tools.

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Clay Horste

Senior Software Engineer

Opus AgencyEvents Services, 201-500 employees

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Alternatives Considered

Even excluding the budget and privacy concerns, we selected Nextcloud for its simplicity of use and the UI is very clear.

It just does what it is supposed to do.

No license.
Much, much ease of use.
Not opening several windows.
No un-useful services.
No automatic update.
Control over data.
Open-source software.
Integrations.

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Joseph Costa

CEO (Chief Executive Officer)

josephcosta.euInternet, 1-10 employees

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When I got to the company where I used Project Insight, we had our own custom tool that fit the tasks that it was designed for but wouldn't grow with the company unless resources were put onto expanding capabilities. We needed something more.
We replaced that tool with Redmine. It worked well and was easy to use, but it looked pretty dated when we got it, and since we didn't have many resources for managing, it looked dated after a few years without receiving upgrades. It was a decent tool for small teams that were focused on similar tasks. Redmine was much more straightforward than Project Insight and felt more reliable since we never had an issue with our internal servers. On the other hand, Redmine felt dated and didn't fit as many of the tasks that were needed. Redmine's price was right if you installed it locally and was probably still cheaper if you used their SAAS version.
Jira, on the other hand, felt like an excellent tool for software teams. Jira had a great project and task management and felt right for a software team. Jira also had useful integrations, even with Project Insight. Jira seemed pretty unreliable, worse than Project Insight. Our team would have preferred Jira, but I think it didn't work for other teams.

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Clay Horste

Senior Software Engineer

Opus AgencyEvents Services, 201-500 employees

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Return on Investment

We do not spend money on software license (unlike Office 365).
Very simple maintenance and upgrading.
Very simple backup and restore.

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Joseph Costa

CEO (Chief Executive Officer)

josephcosta.euInternet, 1-10 employees

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Reduction in costs on materials (i.e. - paper documentation)
Improved efficiency given that our field members need to report back on an hourly basis
Web based platform allows anyone access to the same information

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Christy Reichenberger

Strategic Analyst - Sales Operations

AT&TTelecommunications, 10,001+ employees

View all 2 answers on this topic

Pricing Details

General

Free Trial

Yes

Free/Freemium Version

Yes

Premium Consulting/Integration Services

Yes

Entry-level set up fee?

Optional

General

Free Trial

Yes

Free/Freemium Version

—

Premium Consulting/Integration Services

—

Entry-level set up fee?

—

Rating Summary

Nextcloud

Project Insight

Nextcloud

Project Insight

Likelihood to Recommend

Nextcloud

Project Insight

Feature Rating Comparison

Versioning

Video files

Audio files

Document collaboration

Access control

File search

Device sync

User and role management

File organization

Task Management

Resource Management

Gantt Charts

Scheduling

Workflow Automation

Team Collaboration

Support for Agile Methodology

Support for Waterfall Methodology

Document Management

Email integration

Timesheet Tracking

Change request and Case Management

Project & financial reporting

Integration with accounting software

Pros

Nextcloud

Project Insight

Cons

Nextcloud

Project Insight

Support Rating

Nextcloud

Project Insight

Alternatives Considered

Nextcloud

Project Insight

Return on Investment

Nextcloud

Project Insight

Screenshots

Nextcloud

Project Insight

Pricing Details

General

Free Trial

Free/Freemium Version

Premium Consulting/Integration Services

Entry-level set up fee?

General

Free Trial

Free/Freemium Version

Premium Consulting/Integration Services

Entry-level set up fee?

Rating Summary

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