Timecards are kept in …
Our foremen currently use the Field System to create and send timecards. We will begin our testing phase to transition to mobile devices …
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- Photo documentation (25)10.0100%
- Jobsite reports (30)8.080%
- Mobile app (28)6.161%
- Collaboration & approvals (19)4.141%
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- Tech Details
Suite components include:
- HeavyBid (estimating)
- HeavyJob (time cards, job costing, project management)
- HCSS Safety
- HCSS Plans
- HCSS Telematics
- HCSS Dispatcher
- HCSS eLogs
- HCSS Cloud
- HCSS Skills
- HCSS Forms
- Supported: Plan distribution & viewing
- Supported: Plan markups & sharing
- Supported: Document sharing
- Supported: Issue tracking & punchlists
- Supported: Photo documentation
- Supported: Jobsite reports
- Supported: Collaboration & approvals
- Supported: Mobile app
- Supported: Estimating and bidding
- Supported: Invitation to bid
- Supported: Quote management
- Supported: Timecards
- Supported: Daily diaries
- Supported: Production quantities
- Supported: T&M Reporting
- Supported: Equipment Maintenance
- Supported: Equipment Work Orders
- Supported: Alerts & Notifications
|Deployment Types||On-premise, Software as a Service (SaaS), Cloud, or Web-Based|
|Mobile Application||Apple iOS, Android|
|Supported Countries||United States, Canada|
|Small Businesses (1-50 employees)||30%|
|Mid-Size Companies (51-500 employees)||55%|
|Enterprises (more than 500 employees)||15%|
- Production costs
- Production tracking
- Equipment allocations
- Appears complicated at initial onset; messy interface
- Not very user friendly, even after training
- Cumbersome when used in conjunction with other platforms
Timecards are kept in HeavyJob, which correlates and feeds info into JDE. The field uses these applications which are then analyzed and approved by cost controls.
HeavyBid is used by our engineering/bidding department. All major bids use this HeavyBid and we find it to be an extraordinary program. Allows us to compile a lot of historic data to be used in current bids. Truly a blessing.
- HCSS works wonderfully as a timecard. Using the application is very easy and it speaks very well to our data systems.
- HCSS is the pinnacle of estimating tools. It allows multiple analytics and set-ups for estimators. In addition, conversions of your bid into budgets are extremely easy once exported.
- Within HeavyJob, once you enter in manhours and production data they run all the data analysis for you, providing graphs and figures from your inputs.
- The software itself seems to be a bit outdated as far as user interface
- I'm not sure if this is a result of too much data or what, but the programs tend to be on the slower side when importing and exporting data.
- HCSS support is amazing. Call any time and you will speak to someone in Texas.
- Daily snapshots of what happened are easily documented and can reported on.
- HCSS is very expensive and can be hard to justify at times.
- Customer support.
- Easy to use.
- I can't think of any!
- The modules integrate well with each other which makes information sharing easy.
- The mobile application works well and has enough back-end customization to be useful to any type of construction company.
- The mobile platform is clean and easy to navigate.
- Document storage is a huge thing they need to address. Similar to how a Google drive functions, they need to create a built-in way to attach and store project documents.
- The Extra Work Tag documentation in the mobile field application could use a lot of improvements from sequentially being numbered in some fashion, as well as multiple signature lines for both the General and the Subcontractor representatives.
- E360 tracks cost and time for repairs.
- Fueler Plus tracks dispersement of fuel (gallons to each equipment) and cost of fuel.
- Simple to use once you get used to it.
- When setting up equipment/vehicles the license plate or EIN are on another screen and not on the General tab. This total doesn't make any sense.
- Fueler Plus time card is a joke. It shouldn't even be called a time card, because it doesn't function as one. It's more of a fuel time log.
- There is no type of user manual for these products. Even a simple flow chart would work. I'm not a techy person, so I like visual stuff.
- At implementaion everything is going so fast that I missed a lot of technical important stuff. No disrespect to the implementor, but it felt like because they have done this a million times, we should already know this. I believe this is where hand outs are very important. One example was setting up PM's. I don't recall them saying that I would have to initialize each one for each eauipment.
- Easy to use and learn new features.
- HCSS listens to its users to help make their programs very user-friendly.
- None so far.
- Absolute best aspect is their tech support. They always answer the phone and nearly always have the solution at hand. That is absolutely critical when working on a bid.
- A few years back they implemented a Work Breakdown Structure type estimate but it has been slow to evolve. I understand this due to most of the industry lack of use of the product but that creates a chicken and egg scenario. Perhaps they would use it more if it were developed further.
- There needs to be a mobile integration with HeavyBid for Android.
- HeavyJob has seen some great upgrades to the mobile side on iPad and to a lesser extent Android. They need to stay concurrent with each other rather than forcing one OS on users over the other.
- Similarly, while tablets have gotten love, Windows based touch screens, like Surfaces, have not. This are becoming more and more common, but if you want to use one for HeavyJob you have to use the clunky PC version and not the optimized for touch version that is on the tablets.
- HeavyBid integrates well with our accounting system and has reduced my budget development time significantly from our previous software.
- HeavyJob's ability to capture field information from a mobile device is key to future success in the industry. There are several other platforms which provide the ability to capture field data but to date I have yet to find one as robust and user friendly.
- HCCS's customer service is the cornerstone of my continued support of the software. I have contacted them several times after hours only to be greeted by a knowledgeable PERSON. The ability to converse with someone who knows the product and how to resolve issues without being on hold or speaking to a computer is invaluable.
- HeavyJob is not envisioned to be an accounting system by the developers. Eventually more auditing capabilities will be needed.
- Custom reports are expensive.
Our foremen currently use the Field System to create and send timecards. We will begin our testing phase to transition to mobile devices in the near future. Our Office Managers are the final approval level for timecards sent in by the foremen. They track attendance to manage paid and unpaid time off from work. Engineers and Superintendents use the Manager System to review and approve the first two approval levels. They review labor hours, cost codes, quantities and equipment codes and hours. They use the Production Analysis and Planner as well as other reports available in the Manager System.
We recently upgraded to 2016, and we have had a few kinks that we are working through, with HCSS. Overall, I feel the upgrade went well with a lot of work from HCSS and our team. Our company uses Specialty Jobs which is a complex element to manage.
- HCSS has established a team to assist our Company with any issue that arises. They respond timely and give us quality service.
- HCSS works to accommodate our need in using Specialty Jobs, which tend to complicate our use of the product.
- HCSS has created a very good process flow for Project Jobs with their product.
- Some of the reports contain just the Foremen employee number, it would be great if they also contain the name.
- Some of the reports are not compatible with running them in Excel, it would be great to be able to dump the data into an Excel spreadsheet.
- I would like to be able to run User Accounts into an Excel spreadsheet.
- HCSS is a great system to organize the information required to make a detailed bid proposal and to make it an easily repeatable process within a set of users.
- The Resources are easy to update and modify, if necessary. However a standard library of resources, equipment, labor, materials, crews etc allows you to maintain flexibility on an as-needed basis.
- The Quote Folder system is an easy way to manage multiple proposals from materials suppliers and subcontractors and to keep those proposals compared to each other by using subcontractor scope adjustment tab, if necessary.
- The whole system can be very quirky from time to time. It's very helpful to use the system for a while to get used to where to look for all of the buttons to press or boxes to check or reports to print.
- I've had issues with the self perform analysis before. It was not showing the correct cost in the quote folders, but it was correct in the estimate. Got it resolved, but I'm glad I noticed it before bid-day.
- Dispatcher's history function is of great use. The ability to quickly know what job and what crew used a certain piece of equipment is very useful.
- Dispatcher's ability to transfer information from one user to the next to reports for end users saves a lot of time and confusion.
- The amount of time and money that is saved by our lowboy drivers is huge because of the ability to located the piece using the GPS units
- In Dispatcher you should be able to make adjustment (date, time, equipment, notes) to scheduled equipment after it has been assigned to driver in dispatch screen
- In Dispatcher you should be able to select multiple pieces of equipment to modify in dispatch window
- Dispatch screen in Dispatcher would be better if displayed horizontally instead of vertical
- Support has always been very, very good.
- Listens to the needs and desires of their customer base.
- Provides a system geared specifically to the heavy/civil industry, and one that is intuitive, well-structured and efficient.
- An "undo" button!
- Writing custom reports, though I have to admit that I've not looked into that functionality lately.
- While I don't use it personally much anymore, the self-performed comparison function can be a challenge for some to use effectively/correctly.
- Consistency is huge. Work activities can be set up and used easily. This makes for a better work product and can be reviewed by senior staff quickly.
- Heavybid is recognized as a leader in the electronic estimating field. Because of this the Heavybid product is ahead of the curve when it comes to electronic bidding.
- The HCSS support team is one of the best. I can always count on talking to a real person immediately that knows how to help me.
- Everyone would like to have a custom system that meets their exact needs, but that's not realistic. So there are a few things that I as an individual would do differently, in that sense the system is not exactly like I would like it.
- Occasionally there are missteps. A feature might be rushed into the product and has to be walked back. Also a feature might work well from a programming point of view, but not so well from a constructors view.
- Ability to download project bid items from Excel and State DOT sites to eliminate manual entry.
- Ability to set up crews and activities through Bid Item Codebooks and Library Estimates that reference bid items upon import from DOT sites which allows you to automatically build the framework of a bid upon import allowing great time savings as opposed to building the same work from scratch.
- Quote Request system is still cumbersome
- #1 is support! HCSS is by far the best software support of any product we have ever used. Unlike most software companies HCSS utilizes their support calls to help upgrade their software. When you here them tell you that they will write down a particular issue you come across during a support call if they can't help you then and there they will research and get an answer to you extremely fast. If the software will not do it, you can bet there is a good chance it will be on the list of enhancements you will see come out in the near future.
- Estimating software is very extensive. Their software is capable of handling the smallest estimate all the way to the largest joint venture estimate. It has advanced features that make it extremely useful for analyzing job materials, subcontractors etc.
- HeavyJob is an extremely useful tool for the field to keep the office up to date with job costs. Everything is at the Foreman's fingertips on Tablets to allow the information from the field to get uploaded to HeavyJob manager which then can export to accounting. We are also able to give our Foreman the ability to deal with the Daily and weekly safety needs (Tailgate Meetings, incident Investigation, observations etc.) right on the Tablets thru HeavyJob.
- Dispatcher is not offered in a mobile version which we have asked for several times. I think they just don't have enough users to make it worthwhile.
- Heavybid needs to have the flexibility to add markup to add ons such as Bond and Small Tools etc.
- HCSS needs to have an onscreen takeoff to allow seamless integration of takeoff from the screen to Heavybid without having additional manual input.
- export to accounting
- time card management, review, and consolidation of data for billing purposes
- equipment maintenance and records
- All their apps are on mobile devices. Although there is not a clear company policy on Android versus iPhone. Updates for features lag behind on Android. Some apps are exclusive to one platform making it hard to fully interconnect all programs.
- Customer Assistance is the first thing you will notice and appreciate about HCSS. Always courteous and knowledgeable about their business. Tech support is a backbone topic with them and it shows.
- Software that flows with job information and needs is always present. I enjoy how smooth their products move with actual needs of our company.
- Follow through with support and at the end of the day, they take pride in the work done by themselves and our work too.
- OEM integration with GPS equipment would be nice if it was easier.
- Since HCSS is used by most heavy civil construction companies across the U.S. it provides a great platform for our Engineer's to develop the Owner's cost estimate for design projects.
- I like the idea of going to the cloud and centralizing the software and server management.
- Database management could be taught better or even customized for each company's needs.
- Need to teach quicker setup for smaller projects, <$100k. Several of our engineers don't want to use it for smaller projects.
- Heavy Job is excellent for field to office communications. There are many valuable features and the program is very robust.
- Heavy Job has been invaluable to me specifically on reporting production and performance in the field to ownership.
- There are many different things you can use Heavy Job for, including tracking trucking costs with outside vendors. This has also been a huge benefit for our company.
- Our biggest struggle is with Dispatcher. It does not truly help us with our needs and we resorted back to pen, paper, and excel spreadsheets when we hit our busiest time of the year in the fall.
- Dispatcher does not seem to have had as much attention given to it as Heavy Job. Heavy Job far outweighs Dispatcher in many aspects. Dispatcher needs more versatility and better features.
- Examples: we move crews around on a daily basis and that is difficult in Dispatcher. You need to be able to move job around fluidly as well as being able to keep track of them and see the projects on a weekly/monthly/extended view. The planner view is not beneficial and lacks many desired features. Dispatcher also does not have any proactive features, reminders, real tracking of projects to it.
- If HCSS would give more focus to this program, then it could be used to target more subcontractor companies like us, as well as larger contractors. Most of the prime contractors that we work with use Heavy Bid and Heavy Job but not Dispatcher. I am going to bet because it isn't satisfying the needs of your contractors/customers.
Side note: my boss keeps asking me if I'm selling HCSS program on the side since I've pushed hard for the products at our company. There are a lot of great programs and the implementation team is top notch.
- The program is designed to work well for our employees that travel, which is 80% of the company.
- The exports that HCSS can create for us work well with our accounting program. It's great how they can create their data to work with another program.
- We currently struggle with importing data from the outside. Our superintendents will send data to the cloud and we struggle at times to pull the data into our [management] system that we use at the corporate office. That could also be on our end.
We are using HCSS across multiple departments in our organization.
We initially purchased the HCSS software (HeavyJob, HeavyBid, and Dispatcher) to focus on resource management and project cost. The programs have their upsides and downsides. Basic functions of dispatched crews, field-generated time cards, to time card review/approval and minimized keystrokes for reduced errors in the payroll department are great. The hardest part, is getting full use of the program to be earning a ROI that the HCSS salespeople sell companies on.
As with most technology, the purchase is not the solution, and the new business problem created by purchasing HCSS, was that people were only using it for time cards (which makes for one expensive time card program). Prior to purchasing HCSS (or any technology for that matter), a company needs to take a long hard look at the company culture and establish a good implementation plan to ensure that your company utilizes HCSS to it's fullest potential. After all, you are paying for the fancy modules even if you are not using them. Commit to continual improvements and a training program.
HCSS is FANTASTIC at collecting and implementing customer feedback; they want to build a product that we heavy civil contractors want to use.
- Customer service. I call them at least a couple times per week when I run into an issue. They resolve the issue or kick it up to the next level, and treat each one of my calls with proper urgency and concern.
- Access to submit my recommendations for improvement. The HCSS Product Portal has really made it easy to enter my suggestions, review suggestions from others, and vote.
- The HCSS Help website; it is so easy to access past webinars, and procedures. This is usually my first stop (now) before calling the support line.
- The HeavyJob mobile has really been a great advancement for us. Our foremen are very happy after switching from the Field (laptop) version to Mobile (iPad) version of time cards. Some of them are even coming in and asking "what else can we do" with the program, to become more efficient in the field. It has been quite inspiring.
- In HeavyJob, the system needs improvement for Change Management. In construction, a change in condition on the jobsite happens often, and as a project manager, I need to be able to confidently track any and all issues (regardless of status). Currently, HCSS does not have a solution for this. I have been working with them to improve the functionality, but they are not there yet.
- In HeavyJob, the mobile features have improved functions in the field, but those mobile improvements have made for major drawbacks in the office. Specifically, the Multi Job time card function (MJ). Due to the outdated manager system, the approvers (PMs) are forced to log into HeavyJob Web, which is tremendously slow. Approving time cards has now become a big time consuming ordeal as we only have the ability to approve one time card at a time.
- The Dispatcher program is too slow. The amount of data being processed is not an acceptable excuse. HCSS needs to get better compression to resolve the major bog-down for changes/updates to be made on the dashboard, as well as when printing reports/
- The E360 program needs improvement on the purchase order process.
- In general, there need to be more compatibility and function between all of the HCSS products. I want the information tracked in one module to be automatically synced with the other; I want to easily navigate in and out of all modules as well. This all needs creation and improvement.
For companies looking to responsibly manage their project financials with reliable* cost/revenue data, HCSS HeavyJob is a great option. For companies who own, fuel, and maintain their own equipment, the Dispatcher, E360, and FuelerPlus programs are useful addons and will provide reliable* cost data for forecasting company equipment costs and needs.
*The "less appropriate" scenario is when a company is ill-prepared to be culturally dedicated to the process of reviewing the data for accuracy and completion. The biggest downfall of HCSS is that if the data is bad, EVERYTHING else is garbage. I cannot stress enough the importance of identifying what kind of a culture your company has, then taking steps to modify and alter so that using the system will happen effectively. Lastly, commit to continuous quality control practices.
The people at HCSS who I interact with, whether it is a support technician, product manager, or the HCSS President, Mike Rydin, are as passionate at making construction management for heavy civil contractors a valuable experience as I am. They want to get us emphatic, project management addicted people in to tell them why their product is not working, and work with us to design the software to work for us.
HCSS is good for the heavy civil contractor; it is going to help us to manage our projects with precision, accuracy, and accountability.
- Mass changes and updates to the estimate.
- Retrieves data quickly.
- The system tends to run very slow on large jobs with multiple users, especially subsystems such as quote comparisons.
- The system loses margin with some combinations of spread over-rides.
- Common windows features like dragging, dropping, copy/paste are cumbersome.
The link to the on-line help manual is not helpful at all. It was much better 2 years ago when hitting F1 would take you directly to the appropriate section of the Help Manual, instead of the web-site.
- Organized estimates. Especially sub and material management.
- Structured and consistent.
- Technical Help. They are available 24 hrs a day for technical issues
- No math errors. Using MS Excel to estimate always runs with the risk of formula errors.
- Complicated for new users. The software is so expansive, it is difficult to bring new users up to speed quickly.
- Expensive. Between the HCSS license and the Cloud service, it is very expensive.
- Server Based, without the cloud you cannot use it remotely.
- Streamlined approach for estimating that helps each estimator provide the needed detail, and allows our company to have expectations of what an estimate should contain
- Heavyjob provides numerous options for documentation.
- HCSS Cloud allows our estimators and project managers access from any location and any computer whether at the office, onsite, or at home.
- HeavyJob could use more functions that make typing for the guys in the field a quicker operation.