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SharePoint - Enterprise Collaboration Tools that Work
May 06, 2014

SharePoint - Enterprise Collaboration Tools that Work

Christopher Corbett | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User

Software Version

2013

Modules Used

  • Document Libraries
  • Custom Lists
  • Site Mailbox
  • Wiki
  • Excel Services

Overall Satisfaction with MS SharePoint

We use SharePoint mostly as document library, but also as a collaboration tool. We also use it for approval processes and have custom lists for various departments. It is being used by each department within the company. SharePoint acts as a single contact point for document sharing, management, and organization.
  • Document sharing and management
  • Approval process workflows
  • Custom lists
  • Mobile friendly with default templates
  • Implementation can be daunting and somewhat difficult.
  • Better tutorials and guides for new users.
  • Modifying the layouts, design etc. to match branding is not very intuitive.
  • Search services require extensive configuration and management.
  • Being a single point repository for all of the company, it provides better efficiency for document management.
  • SharePoint has allowed us to consolidate several solutions, which has a positive effect on our overhead.
  • Business processes have improved by implementing workflows. This has saved time and offered more efficiency for several key processes within the organization.
  • Search functionality is fairly effective which also reduces overhead by allowing our internal stakeholders more expedient access to the resources they are looking for.
We selected SharePoint mainly due to the fact that we were already using an older version. Migration to a new system would require significant end-user training. Being a "Microsoft Shop," stakeholders were well informed on how the product "should function" etc. In addition to that, we want to leverage BI capabilities and keep the product in line (and compatible) with other initiatives.
It a nutshell, it works. It meet ours requirements and does a pretty good job at it. Although it is expensive, it does offer our organization enterprise level tools in one location. SharePoint is a very popular solution and most people that are familiar with MS Office (later versions) should have no trouble adapting to its use.
SharePoint could be very well suited for medium to large organizations that want a CMS for document management and publishing workflows. Basic functionality is relatively simple to understand. More complex scenarios and workflows could be documented better or the process could be simplified.

MS SharePoint Implementation Rating and Lessons

Planning to the last detail would be advised. SharePoint is a very large application that takes a lot of finesse to get operational.
  • Implemented in-house
Change management was minimal
  • Planning and Preparation. More time should be dedicated to planning.
  • Scalability. Ensure that during your planning, you are thinking about future growth and scalability.
  • Resources for implementation. Ascertain you have the right people, doing the right thing, and have the availability to complete the implementation on schedule and correctly.