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What is SharePoint?

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

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Recent Reviews

SharePoint Review

8 out of 10
May 01, 2024
Microsoft SharePoint is mainly used as a document management system where I store and organize all my documents. SharePoint addresses …
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Microsoft can do better

8 out of 10
November 30, 2021
We are using SharePoint as a replacement for our corporate network file server. Primarily we are using SharePoint for document sharing and …
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Product Details

What is SharePoint?

MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.

With Sharepoint, users can share files, data, news, and resources. Sites can be customized to streamline teams’ work. Team members can collaborate inside and outside the organization, across PCs, Macs, and mobile devices.

Sharepoint also supports the ability to discover data, expertise, and insights to inform decisions and guide action. SharePoint’s content management features, along with connections and conversations surfaced in Yammer, enable organizations to maximize their velocity of knowledge.

Users can also accelerate productivity by transforming processes—from tasks like notifications and approvals to operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, they can create digital experiences with forms, workflows, and custom apps for every device.

SharePoint Videos

What is Microsoft SharePoint and How Can I Use It?
SharePoint is a great tool for sharing files and delivering information to employees. Some businesses even use SharePoint to build their company website. Whether you use SharePoint for your internet, intranet, or both, though, it can be tricky to get started with.

SharePoint Integrations

SharePoint Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

OpenText Documentum, Jive, and OpenText WEM are common alternatives for SharePoint.

Reviewers rate Support Rating highest, with a score of 8.6.

The most common users of SharePoint are from Enterprises (1,001+ employees).
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Reviews and Ratings


Attribute Ratings


(1-4 of 4)
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Trent Kenelly, DTM | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
We use SharePoint for the repository of legal, admin and operations data, files, processes, graphs and charts. It is a system of record for our business and is vital to the running of a data center. We run in a cluster environment, vmed in our corporate web cluster. We have specific groups, sites and calendars based upon the business unit.
  • Document storage
  • PTO Calendars
  • Sites with sub sites with specific requirements
  • Multi user edits
  • Check in and out process
  • Versioning of documents
  • User integration with Hybrid 365 environments
  • If your organization needs a document repository, SharePoint is a good fit.
  • If your organization needs integrated calendar functionality with active directory, SharePoint is a good fit.
  • If your organization needs active sites and subsites with specific security roles, SharePoint is a good fit.
  • If your organization needs multi user edits, there are much better applications.
  • If your organization does a lot of versioning and dynamic applications, I would not suggest SharePoint.
  • SharePoint helps us from an auditing standpoint
  • Meta tags help to segment files by customer
  • Versioning/Check in/out does not us to do multi user edits/collaboration
  • Sub sites have assisted us in formalizing a training program
  • Google Docs: Not enterprise ready, but great at multi user edits. Subsites and integration not native. Use of service accounts not a strong suit. Not audit friendly
  • Slack: Discontinued due to security features and lack of AD integration (At the time)
  • Confluence: Better at automation and workflow management, security is good
  • ConnectWise: Better at automation and integration of non MS applications.
Sales, Operations, Finance and Administration
Site operations, MS certifications, IIS understanding, applications benchmarking
  • Document management
  • Audits
  • Calendars
  • PTO integration
  • Hidden subsites
  • ID cards
  • Customer experience integration
  • Dynamic calendars and apps
MS partner, integration to AD, Office 365 partner, MSP, Service provider
  • Prior Experience with the Product
  • Existing Relationship with the Vendor
Existing MS partnership and existing deployment
More testing on versioning and document checkout.
  • Third-party professional services
  • N/A
Cleanup still ongoing
The amount of money would not be worth the expense vs. the offering.
Large organization, hard to get answers, google is faster.
During the migration process and during the renewal process, support was engaged.
  • AD integration
  • AD security
  • meta tags
  • Checkout process
  • Versioning
Standard MS offering, integration to AD, uses standard GUI for file transfers
hrvoje katusic | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
SharePoint is used as a document management portal, as an intranet and extranet platform, as a collaboration platform across the organisation and inside divisions. We use workflows built in SharePoint and we use SharePoint developer for implementing workflows. The problems it addresses are announcements, phone book, master database for bidding and contract management, BDM management platform, extranet site for collaboration with partners outside our company and for document management within divisions.
  • Very robust, never crashes
  • With minimum investment apart from licensing it can address most business processes
  • Good search capabilities (SharePoint 2010)
  • Same ergonomics as late office editions
  • Referential integrity between lists
  • Better no programming application development capabilities
  • Simple solution to keep big data outside the database
Less appropriate as a web application against database data. It doesn't have built in referential integrity within lists. Well suited for publishing and approval of documents. Very robust, so not much maintenance is needed if used with built in functionality. Some third party solutions add much more capabilities to out of the box SharePoint for not much of an increase of the price. Very good security, if a little complicated with later editions.

Can authorize both against active directory and LDAP for outside partners. Very well developed community.

However, if migrating, if doing some more in depth customization, a professional is very much needed since it's a very complex environment and easy to lose a lot of time on tweaking, debugging and navigating through numerous options.
  • Divisions document generation much better coordinated
  • It serves us as a CRM without the need to buy one
  • Very well adopted so the demands ever increase
  • Need to have outside consultant
None. We considered K2 however, too expensive so far. We selected SharePoint because it came years ago with a subscription and we needed a collaboration platform to begin with.
working as engineers, designers in civil engineering industry
Microsoft background. Out of the box support is not demanding but developing its capabilities, which are vast, requires engagement of the professional. Experience withVisual Studio, html, css, javascript is mandatory to develop custom capabilities. Good SharePoint environment also requires well versed engineer with "under the bonnet" capabilities of debugging SharePoint problems.
  • Extranet collaboration with partners outside our company
  • CRM platform, tracking of project pipelines
  • Project collaboration
  • To facilitate basic CRM functionality
  • Bid tracking
  • Receivables management
The only drawback is the price, it's quite costly to buy and requires Microsoft professionals to run at its peak capabilities. It works very well with large quantities of employees, has powerful search capabilities and a huge community. However it might not be a good fit for smaller companies who don't handle a large number of documents and employees and who don't exert high security requirements.
SharePoint partly replaced both ViewWise, a document management software and Metastorm e-work, a process management tool.
It was a change in company management and IT management that spurred the change of platform, and since we were under a Microsoft subscription at the time, SharePoint was an obvious choice. Through the word of mouth, the number of users eventually spread through the years.
  • Product Features
  • Product Usability
  • Vendor Reputation
  • Existing Relationship with the Vendor
It was under an enterprise subscription model, plus we are a Microsoft experienced company. So seemingly, at no extra cost we could implement a platform we could use for a number of different purposes. Many out of the box features can be used very efficiently and with some imagination you could achieve many business goals.
The total cost of ownership (TCO) was not considered at the time. SharePoint is not for companies short on budget. That is a very important fact. However, if you don't lack financial backing, with some extra cash invested in add-ons, you can build very nice applications without the need to hire many Microsoft professionals. We mostly outsource in depth Microsoft knowledge.
  • Implemented in-house
  • Professional services company
A Microsoft professional performed the implementation. In my opinion, it pays back to really engage a SharePoint professional for implementation, because it is vital to set up things right. It is very painful and time consuming to change setup settings later especially if users start filling up content. Also, it is important to get good tips on resolving issues, technology shortcomings and in essence get a good pitch in order to solve business requirements. SharePoint has a large number of templates and if you are not dedicated just to SharePoint, you are never going to test them all. So a good tip on best practice approaches pays back very soon!
Change management was a big part of the implementation and was well-handled
Again, hire a sharepoint professional with a number of sharepoint projects behind him. Since sharepoint will most probably handle many business processes and large quantities of documents, downtime should be minimal and functionality setup as quickly as possible. It is impossible to pilot all new features, lessons learned on other peoples cases hurts the least. So hire a professional to setup your sharepoint.
  • Switching authentication from regular to claims based in 2010
  • Finding new versions of third party add ons, since sites would break if add ons were not updated
  • Takes a while for users to get accustomed to new ergonomics
Beware of switch in authentication methods!
we never actually used microsoft support
We never actually used Microsoft support. We mostly use forums, user groups and Google to handle issues.
Never used it.
  • Setup of security
  • Integrating with active directory
  • Integration with other microsoft products
  • New Microsoft Project is awesome! It's built upon the SharePoint platform
  • House cleaning the platform. It requires period maintenance to operate efficiently
  • Some list functionality is lacking for example cascade lookup
  • Security is at the item level, not column level
not sure, we don't use it much since it's an intranet platform. We don't host our external web on SharePoint.
A lot of users can give you many great ideas how to cleverly use SharePoint's core functionality to implement almost any process you need. It is very sturdy, never crashes. Many applications and third party solutions are built for SharePoint so even customization without Microsoft programming skills is rather easy and low cost.
Christopher Corbett | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
We use SharePoint mostly as document library, but also as a collaboration tool. We also use it for approval processes and have custom lists for various departments. It is being used by each department within the company. SharePoint acts as a single contact point for document sharing, management, and organization.
  • Document sharing and management
  • Approval process workflows
  • Custom lists
  • Mobile friendly with default templates
  • Implementation can be daunting and somewhat difficult.
  • Better tutorials and guides for new users.
  • Modifying the layouts, design etc. to match branding is not very intuitive.
  • Search services require extensive configuration and management.
SharePoint could be very well suited for medium to large organizations that want a CMS for document management and publishing workflows. Basic functionality is relatively simple to understand. More complex scenarios and workflows could be documented better or the process could be simplified.
  • Being a single point repository for all of the company, it provides better efficiency for document management.
  • SharePoint has allowed us to consolidate several solutions, which has a positive effect on our overhead.
  • Business processes have improved by implementing workflows. This has saved time and offered more efficiency for several key processes within the organization.
  • Search functionality is fairly effective which also reduces overhead by allowing our internal stakeholders more expedient access to the resources they are looking for.
We selected SharePoint mainly due to the fact that we were already using an older version. Migration to a new system would require significant end-user training. Being a "Microsoft Shop," stakeholders were well informed on how the product "should function" etc. In addition to that, we want to leverage BI capabilities and keep the product in line (and compatible) with other initiatives.
It a nutshell, it works. It meet ours requirements and does a pretty good job at it. Although it is expensive, it does offer our organization enterprise level tools in one location. SharePoint is a very popular solution and most people that are familiar with MS Office (later versions) should have no trouble adapting to its use.
  • Implemented in-house
Change management was minimal
  • Planning and Preparation. More time should be dedicated to planning.
  • Scalability. Ensure that during your planning, you are thinking about future growth and scalability.
  • Resources for implementation. Ascertain you have the right people, doing the right thing, and have the availability to complete the implementation on schedule and correctly.
Planning to the last detail would be advised. SharePoint is a very large application that takes a lot of finesse to get operational.
December 06, 2013

Microsoft SharePoint 2013

Dwight Taylor | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
  • Web Based Team Collaboration Applications - From web based team calendars and issue tracking to social media collaborative apps like Wiki's, SharePoint is a great content management framework for creating content repositories.
  • Designing Intranet Portal Landing Pages - For organizations with a variety of different web based tools are used by the business, SharePoint is good at enabling moderately technical user to create portal type pages that centralize important content.
  • Personalization - The personalization feature of SharePoint is a powerful plus in a world where custom social media profiles dominate. Empowering end users to design landing pages that contain the content important to them is compelling. Think of Personalization in the same manner you would your custom MSN, Yahoo or Google Home Pages.
  • User Experience - I have trained, provided technical support and deployed SharePoint environments since SharePoint Team Services 1.0. From then until the time of this writing, SharePoint's out-of-the-box user experience has tremendous room for improvement. As a long-time developer, it's clear SharePoint's user experience was designed by technical oriented designers, such as myself (clean lines and square boxes). In my opinion, SharePoint would benefit greatly from a total UX redesign with a goal of delivering an intuitive and pleasurable user experience. Positive user experiences translate directly into increased user adoption rates which translate directly into increased market share.
  • Document storage - With the dramatic decrease in the cost of storage, SharePoint has an opportunity to improvement it's offering by leveraging existing corporate File Shares as document libraries as opposed to the current paradigm of storing all SharePoint content in SQL Server.
  • Social Framework Integration - SharePoint is a best-of-breed Enterprise Content Management platform. However, as the nexus of forces (Social, Mobile, Cloud & Information) continues to converge, it will become increasingly important for content management platforms to intrinsically enable social framework integration. Third party tools offer capabilities in this space, but the total cost of ownership tends to grow as well.
  • Single Version of the Truth - By far, the most significant impact is the ability to store and retrieve multiple content types using a common interface. When an executive needs the most recent version of a proposal for the board and there's only one place to get the content, it makes life so much simpler and productive.
Rating driven solely by total cost of ownership.
I would only recommend SharePoint to Enterprises with Microsoft ActiveDirectory and Exchange computer networks. Selection process: Will SharePoint be On-Premise or Off-Premise? If On-Premise, how many SharePoint Administrators will be employed. Which Collaborative features are critical to the organization? Will SharePoint be used for Electronic Records Management? Will SharePoint be used as the only Enterprise Content Management solution?
Vice President of Media, Directors of Media, Marketing and Video Editing, Director of Community Programs
Windows Server Engineer, SQL Server Database Administrator, SharePoint Administration, Active Directory Administrator
  • Official Document Repositories - Centralized document management
  • Broadcast Workflow Management - Multi-phase, multi-approval broadcast management business process.
  • Enterprise Application Portal - Central launching page for various applications
  • Business Process Management
  • Full team collaboration
  • Implemented in-house
Active Directory Preparation, SQL Server setup, Windows server storage configuration, SharePoint Service Account creation, SharePoint installation, SharePoint configuration, Post production eval, SharePoint designer deployment
Change management was minimal
Partnering early with the intended user community goes along way with adoption after production role out.
  • SharePoint Service Account Configuration
  • SharePoint Search Configuration
  • Third Party SharePoint Warm Up
Windows server and active directory preparation is critical to a successful implementation. A pre-installation checklist goes a long way and saves a bundle of rework.
Internal support team are SharePoint Experts
Microsoft has gotten better in it's ability to support SharePoint over the years. In addition, Microsoft and third party support offerings are abundant.
SharePoint Team Services 1.0 and the absence of folders within Document Libraries and Lists. After engaging Microsoft on this issue, the SharePoint team began to include this feature in subsequent releases.
  • Navigating Quick Link Menu Items
  • Search
  • Installation or Setup
  • Service Account Management
  • Exporting Documents
The mobile interface is in it's infancy phase even though it's been available for a number of versions. The mobile interface significantly reduces built-in functionality. In addition, the HTML and Javascript payload is robust for mobile devices.
If SharePoint really focused on non-technical user experience design, it's usefulness to the broader user community would increase dramatically.
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