Quickbase Review

We started using Quickbase as our publishing database, so basically it manages our entire publishing schedule. We're introducing a finance forecasting app. We have a contract app and we have a CRM app. All of our apps communicate with each other and manage all of the data throughout the organization.

The benefit is the collaboration that it has provided, now that everybody has the same and immediate access to data and it's constantly updated. There's no more back and forth on Slack, like "what is the right answer?" So it's been a nice tool for us to be able to point people to this one thing that has it. We treat it as our source of truth. So that's been great for us.

During the pandemic is when we rolled Quickbase out. We weren't quite ready for it, but it was all in or nothing. We learned with the system, it wasn't completely functional when we started using it, but in the middle of the pandemic we also changed some internal operations with who distributes our books. We were able to cater it to exactly that and it really, I think, streamlined that entire process, which would've been an absolute nightmare.

The most benefit that we're going to see from Quickbase, which we're still working on right now, is for our finance team. We have a lot of different contracts and they all have different royalty rates and different payments associated with it. We've built out our contract app to calculate our royalties for us. Right now we have a team of four people who work heads down every quarter for a full month to get royalties ready, and they'll be able to do it in a week once we have the app rolled out.