Fleet Management Software

Fleet management software manages the use and maintenance life cycles of corporate vehicles and their related assets. Fleet Management Software provides tools to track vehicles, schedule maintenance, monitor driver performance, maintain parts inventories, track vehicle idle time, optimize driving routes, and measure fuel usage. Fleet Management Software also allows users to generate inspection checklists, and manage warranties and insurance. Fleet Management Software is typically used to monitor company cars, vans, and trucks, but it can also be used to track equipment such as forklifts, golf carts, and construction vehicles.

Fleet management software provides valuable real-time insight into the performance of their drivers and their vehicles. This allows users to deliver better customer service through regular maintenance intervals and route management, ensuring that vehicles arrive safely and on time. Fleet Management Software also allows users to communicate directly with drivers and customers so tasks can be updated in real time. Finally, Fleet Management Software allows users to set custom alerts, including compliance and stolen vehicle alerts, helping you respond to these concerns quickly.

Fleet management software shares many characteristics with Transportation & Logistics Software, such as route optimization, live shipment tracking, and driver scheduling. However, Fleet Management Software provides tools to more effectively manage the technical aspects of the fleet. This includes maintenance scheduling, fuel usage track, and inspection form generation.

What is Fleet Management Software?

Fleet management software manages the use and maintenance life cycles of corporate vehicles and their related assets. Fleet Management Software provides tools to track vehicles, schedule maintenance, monitor driver performance, maintain parts inventories, track vehicle idle time, optimize driving routes, and measure fuel usage. Fleet Management Software also allows users to generate inspection checklists, and manage warranties and insurance. Fleet Management Software is typically used to monitor company cars, vans, and trucks, but it can also be used to track equipment such as forklifts, golf carts, and construction vehicles.

Fleet management software provides valuable real-time insight into the performance of their drivers and their vehicles. This allows users to deliver better customer service through regular maintenance intervals and route management, ensuring that vehicles arrive safely and on time. Fleet Management Software also allows users to communicate directly with drivers and customers so tasks can be updated in real time. Finally, Fleet Management Software allows users to set custom alerts, including compliance and stolen vehicle alerts, helping you respond to these concerns quickly.

Fleet management software shares many characteristics with Transportation & Logistics Software, such as route optimization, live shipment tracking, and driver scheduling. However, Fleet Management Software provides tools to more effectively manage the technical aspects of the fleet. This includes maintenance scheduling, fuel usage track, and inspection form generation.

Fleet Management Software Features

The most common fleet management software features are:

• Scalable support for multiple vehicles
• Asset acquisition and disposal support
• Vehicle diagnostics
• VIN Management
• Service history access
• Contract rate generation
• Receipt and record management
• Driver license management
• Geofence alerts
• GPS route tracking and optimization
• Custom mapping features
• Weather condition analysis and reporting
• Inspection checklists
• Work order management
• Purchase management
• Maintenance scheduling
• Dispatch, schedule, and vehicle assignment management
• Fuel, miles, and hours tracking
• Tax expense tracking
• Parts inventory counts
• Equipment tracking and management
• Custom service and safety alerts
• Integrated driver communication
• Insurance and warranty management
• Report generation
• API and third-party integration
• Customizable dashboards
• Cloud and on-premises deployment

Fleet Management Software Comparison

When choosing the best Fleet Management Software for you, consider the following:

Number of vehicles. The number of vehicles is most likely to be the largest factor in choosing a Fleet Management Software. Some vendors require a minimum number of vehicles in order to use their services. Other vendors price their plans to scale with the number of vehicles and drivers monitored by the software, making some options more economical for smaller businesses.

Driver performance features. Most Fleet Management Software offers tools to directly communicate with drivers through text or voice chat, but some products offer advanced features to monitor and improve driver performance. Some products allows you to create custom alerts for speeding, extended idling, or mobile device usage. Likewise others can provide real-time traffic and weather updates to drivers and clients, ensuring consistent task updates.

Documentation features. The ability for a Fleet Management Software to keep activity records is important, so you’ll need to determine which products have the archiving support you need. For example, Samsara has support for dashcam recording, making it a useful tool for legal or insurance disputes, job completion verification, or other tasks. Some products allow for route activity playback up to 90 days.

Fuel card integration. If you use a fleet fuel card, you’ll want to make sure the Fleet Management Software can accommodate it. Fuel card integration will allow you to track expenditure and fuel costs in real-time, but the degree of integration may be limited based on the region(s) your fleet covers, crediting agencies, or other factors. Vendors should be contacted directly about this concern.

Mobile access. The ability to access the Fleet Management Software from a mobile platform can be a powerful tool for facilitating communication between businesses and their drivers. Some vendors offer a mobile app that allows drivers to access, capture, store, and edit documents from anywhere, which streamlines record-keeping, insurance management, and hours tracking.

Pricing Information

Fleet Management Software starting prices range between $9 and $60 per vehicle per month. Many vendors offer custom pricing plans for large fleets. Most vendors offer free trials and demos. Some vendors have contract periods ranging between 3 and 5 years of use. For smaller businesses, AUTOsist offers a free plan that tracks one vehicle.

Fleet Managment Best Of Awards

The following fleet management software offer award-winning customer relationships, feature sets, and value for price. Learn more about our Best Of Awards methodology here.