Project Portfolio Management Software

Top Rated Project Portfolio Management Products

TrustRadius Top Rated for 2021

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Project Portfolio Management Software TrustMap

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Project Portfolio Management Software Overview

What is Project Portfolio Management Software?

Project Portfolio Management (PPM) Software maintains a centralized, top-down view of the projects and initiatives undertaken by an organization. The goal of Project Portfolio Management is usually to optimize the use of resource and selection of projects to best achieve the organization’s operational, financial and strategic objectives.

PPM Features & Capabilities

In addition to project management features, PPM software often includes the following capabilities:

  • Resource allocation and management

  • Risk management

  • Budgeting

  • Scope management

  • Change management

  • Quality management

  • Cost and benefits measurement and tracking

  • Predictive capabilities

Project Portfolio Management vs. Project Management

Project Portfolio Management (PPM) is related to Project Management. Project management tools focus on enabling the planning and execution around individual, discrete projects. PPM software is more about enabling the right selection of projects and allocation of resources. Many PPM products also include project management features and/or integrate with project management tools.


A central component of PPM software is the ability to group various projects into portfolios, allowing for top-down analysis. The software helps users analyze how well each project and portfolio is performing based on objectives. This knowledge can then be leveraged in future planning. Some PPM software uses predictive technology to help with project prioritization.

PPM software might be used by the Project Management Office, the CIO, and other executives.


Project Portfolio Management Software Comparison

Before purchasing new PPM software there are a few key things to consider:

PPM vs PM: It is possible to find project management software that also functions as an all-in-one platform that allows you to focus on individual projects as well as manage multiple projects and how they connect. Project portfolio management software can help align your projects with business goals, meet business requests and demands, and help projects be more successful. However, if your entire organization doesn’t operate on a “project” mindset or you are just using this for smaller teams, project management software should suffice.

Integrations: Given their nature as facilitating cross-functionality, look for PPM software that has built-in integrations with software you’re already using. While many will allow you to integrate via APIs, save time (and money) by opting for tools that have already dealt with configuring these processes for you.

Free trials: As we suggest for project management software as well, before purchasing a new PPM platform, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic but test portfolio of projects is a great way to make sure you actually like the interface and features of any given PPM platform. Exposure to the software during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Start a Project Portfolio Management software comparison

Pricing Information

PPM providers usually do not list pricing on their websites, and there is variation in pricing schemas, making direct comparison difficult. But as a rule of thumb, pricing begins at about $30 per user per month.


Project Portfolio Management Products

(1-25 of 77) Sorted by Most Reviews

monday.com

monday.com

Customer Verified
Top Rated
Starting Price $0

monday.com Work OS is an open platform designed so that anyone can create the tools they need to run all aspects of their work. It includes ready-made templates or the ability to customize any work solution ranging from sales pipelines to marketing campaigns, CRMs, and project tracking.…

Key Features

  • Team Collaboration (985)
    91%
    9.1
  • Task Management (998)
    90%
    9.0
  • Resource Management (871)
    76%
    7.6
Workfront

Workfront

Customer Verified

Workfront is a web-based project-management tool. It is designed for both IT and marketing teams, but can be implemented for any kind of project. Workfront offers all the features standard to project management platforms, as well as resource allocation, automation, and agile workflow.…

Key Features

  • Task Management (298)
    89%
    8.9
  • Team Collaboration (288)
    86%
    8.6
  • Document Management (271)
    83%
    8.3
Wrike

Wrike

Customer Verified
Top Rated
Starting Price $49

Wrike is a project management and collaboration software. This solution connects tasks, discussions, and emails to the user’s project plan. Wrike is optimized for agile workflows and aims to help resolve data silos, poor visibility into work status, and missed deadlines and project…

Key Features

  • Team Collaboration (143)
    87%
    8.7
  • Task Management (145)
    87%
    8.7
  • Scheduling (135)
    83%
    8.3
Smartsheet

Smartsheet

Customer Verified
Starting Price $14

Smartsheet is an online project management and collaboration tool. It includes automated alerts, instantaneous updating and sharing across team members, resource management, nested tasks organized in a hierarchy, a Gantt chart view, exportable and automated reports, and integration…

Key Features

  • Team Collaboration (119)
    88%
    8.8
  • Task Management (123)
    87%
    8.7
  • Scheduling (109)
    84%
    8.4
Clarizen One

Clarizen One

Starting Price $45

Clarizen One is a web-based collaborative work management software. Clarizen enables users to connect employees and partners and create documents, reports and specialized workflow automation. Clarizen One is designed to work across multiple teams to enable cross-company task, project,…

Key Features

  • Resource Management (26)
    86%
    8.6
  • Task Management (26)
    85%
    8.5
  • Team Collaboration (25)
    83%
    8.3
Planview Enterprise One (formerly Planview Enterprise and Troux)

Planview Enterprise One is an end-to-end project portfolio management and enterprise architecture management tool. It includes two components: Portfolio and Resource Management and Capability and Technology Management. The platform is available as a cloud-based or on-premise service.…

Mavenlink

Mavenlink

Starting Price $19

Mavenlink provides project management and collaboration software for small to mid-sized professional services companies. Features include resource management, project dependencies, time and expense tracking, file sharing, versatile user permissions, private messaging, planning and…

Planview PPM Pro (formerly Innotas)

Planview PPM Pro™ centralizes the management of projects and resources, facilitating governance, and providing visibility for improved decision making. Whether users are just getting started or advancing PMO to the next level, Planview PPM Pro is designed to provide the ability to…

Daptiv

Daptiv is a cloud-based project portfolio management (PPM) solution that is now owned by Changepoint in Ontario. Daptiv PPM covers diverse needs like Portfolio Management, Project Management, Resource Management and Office Management functionalities to larger business enterprises…

Bubble PPM

Bubble PPM is a cloud-based Project and Portfolio Management (PPM) software solution from Bubble®. Founded in 1999, the company serves clients globally via offices in London, Cambridge, and Vancouver. Its cloud-based solutions help customers improve the planning, governance, and…

Easy Projects

Easy Projects

Customer Verified
Starting Price $15

Easy Projects is a project management tool designed for a wide range of businesses (small to mid-sized and enterprise level). It includes both basic features like creating projects and tasks and filling in the calendar, and also some advanced ones, including an interactive Gantt…

Key Features

  • Task Management (12)
    87%
    8.7
  • Resource Management (11)
    82%
    8.2
  • Team Collaboration (11)
    79%
    7.9
Changepoint

Changepoint is a platform that marries professional services automation (PSA), project portfolio management (PPM) and business analytics to provide managers broad operational visibility and control over their strategic business portfolios.

Oracle Primavera Portfolio Management

Oracle’s Primavera is a software suite designed for construction and other asset-intensive industries. It contains a variety of project planning, management, and execution components for buyers to select from.

Digital.ai Agility (formerly VersionOne)

Digital.ai Agility (formerly VersionOne) helps organizations harness the power of their people’s knowledge, processes, and technology to build agile practices that scale across the enterprise. Its capabilities enable organizations to align products and investments with strategic…

Microsoft Project Server

Microsoft Project Server is a project portfolio management option.

EPM Live

EPM Live

Starting Price $21

EPM Live is a PPM (project & portfolio management) platform based on Microsoft™ SharePoint. It offers project management and work collaboration to small and large enterprises. The focus is on helping deliver products successfully, optimize resource utilization, and select the right…

Micro Focus PPM (formerly HP PPM)

Micro Focus offers Project and Portfolio Management (PPM) software via its acquisition of Hewlett Packard Enterprise applications, including the former HP PPM platform.

KeyedIn Enterprise

KeyedIn Solutions in Minneapolis offers KeyedIn Projects, a project management and PPM offering.

Sciforma

Sciforma is an Enterprise Project and Portfolio Management software solution for industries and companies of all sizes. Sciforma was designed to support multiple approaches to reinforce consistency at every level of the organization hierarchy to promote efficiency for everyone.…

TargetProcess, from Apptio

TargetProcess, now from Apptio (acquired February 2021) is a visual project portfolio management software built for teams of any size. TargetProcess provides graphical reports, kanban boards, analytics dashboards, and other critical PPM tools.

Powernoodle

Powernoodle is designed to help leaders make better quality decisions by quickly and effectively engaging the collective wisdom of stakeholders. The vendor aims to provide the most powerful, yet easy to use, Decision Engagement Platform. Cloud technology is fused with 50 years of…

WorkOtter PPM

WorkOtter PPM

Starting Price $10

WorkOtter is presented by the vendor as a simple, flexible, and scalable project portfolio management (PPM) solution for IT, Engineering, and Professional Service PMOs. The software manages the lifecycle of work from ideas through project planning, control, lessons learned, and close.…

GenSight Enterprise Portfolio Management

UK company GenSight offers Enterprise Portfolio Management software.

Planisware

Planisware is project portfolio management software for product development and R&D. The company was founded in 1996 and is headquartered in San Francisco, with locations in Germany, France and Japan.

ZilicusPM

ZilicusPM

Starting Price $15

Zilicus is an enterprise-level project management solution with capabilities such as meeting management, risk management, and collaboration.

Frequently Asked Questions

What's the difference between Project Management and Project Portfolio Management software?

Simply put, the difference is that project management software is focused on individual projects from start to finish, and project portfolio management software is focused on how multiple projects all fit into a business's overall objectives.

Project portfolio management software can help align your projects with business goals, meet business requests and demands, and help projects be more successful. However, if your entire organization doesn’t operate on a “project” mindset or you are just using this for smaller teams, project management software should suffice.

What is a project portfolio manager?

According to Wrike, a project portfolio manager oversees projects to ensure they are being executed at full potential and to jump in when necessary. Unlike project managers, project portfolio manager analyzes and supports the completion of several groups of projects at once as they relate to overall business objectives.

How do you implement project portfolio management?

Implementing a project portfolio management plan begins with asking yourself a few questions: What will business problems will PPM solve? Which processes will benefit the most from project portfolio management.

Since project portfolios are most concerned with corporate planning and how projects support businesses, it is best to strategize holistically. Portfolio-level goals can help inform different initiatives, services, and organizational activities.

PPM's primary focus is on choosing which projects to support and how to finance them, depending on if they support company priorities and objectives.