Project Portfolio Management Software

Best Project Portfolio Management Software include:

Smartsheet, Wrike, and Workfront.

Project Portfolio Management Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Project Portfolio Management Software Overview

What is Project Portfolio Management Software?

Project Portfolio Management (PPM) Software maintains a centralized, top-down view of the projects and initiatives undertaken by an organization. The goal of Project Portfolio Management is usually to optimize the use of resource and selection of projects to best achieve the organization’s operational, financial and strategic objectives.

PPM Features & Capabilities

In addition to project management features, PPM software often includes the following capabilities:

  • Resource allocation and management

  • Risk management

  • Budgeting

  • Scope management

  • Change management

  • Quality management

  • Cost and benefits measurement and tracking

  • Predictive capabilities

Project Portfolio Management vs. Project Management

Project Portfolio Management (PPM) is related to Project Management. Project management tools focus on enabling the planning and execution around individual, discrete projects. PPM software is more about enabling the right selection of projects and allocation of resources. Many PPM products also include project management features and/or integrate with project management tools.

A central component of PPM software is the ability to group various projects into portfolios, allowing for top-down analysis. The software helps users analyze how well each project and portfolio is performing based on objectives. This knowledge can then be leveraged in future planning. Some PPM software uses predictive technology to help with project prioritization.

PPM software might be used by the Project Management Office, the CIO, and other executives.

Project Portfolio Management Software Comparison

Before purchasing new PPM software there are a few key things to consider:

PPM vs PM: It is possible to find project management software that also functions as an all-in-one platform that allows you to focus on individual projects as well as manage multiple projects and how they connect. Project portfolio management software can help align your projects with business goals, meet business requests and demands, and help projects be more successful. However, if your entire organization doesn’t operate on a “project” mindset or you are just using this for smaller teams, project management software should suffice.

Integrations: Given their nature as facilitating cross-functionality, look for PPM software that has built-in integrations with software you’re already using. While many will allow you to integrate via APIs, save time (and money) by opting for tools that have already dealt with configuring these processes for you.

Free trials: As we suggest for project management software as well, before purchasing a new PPM platform, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic but test portfolio of projects is a great way to make sure you actually like the interface and features of any given PPM platform. Exposure to the software during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Start a Project Portfolio Management software comparison

Pricing Information

PPM providers usually do not list pricing on their websites, and there is variation in pricing schemas, making direct comparison difficult. But as a rule of thumb, pricing begins at about $30 per user per month.

Project Portfolio Management Products

(1-25 of 62) Sorted by Most Reviews

492 ratings
330 reviews
Top Rated
Workfront is a web-based project-management tool. It is designed for both IT and marketing teams, but can be implemented for any kind of project. Workfront offers all the features standard to project management platforms, as well as resource allocation, automation, and agile workflow.
352 ratings
150 reviews
Top Rated
Wrike is a project management and collaboration software. This solution connects tasks, discussions, and emails to the user’s project plan. Wrike is optimized for agile workflows and aims to help resolve data silos, poor visibility into work status, and missed deadlines and project failures.
371 ratings
115 reviews
Top Rated
Smartsheet is an online project management and collaboration tool. It includes automated alerts, instantaneous updating and sharing across team members, resource management, nested tasks organized in a hierarchy, a Gantt chart view, exportable and automated reports, and integration with email.
72 ratings
51 reviews
Clarizen is a web-based collaborative work management software. Clarizen enables users to connect employees and partners and create documents, reports and specialized workflow automation. Clarizen is designed to work across multiple teams to enable cross-company task, project, and resource managemen…
Planview Enterprise One (formerly Planview Enterprise and Troux)
68 ratings
45 reviews
Planview Enterprise One is an end-to-end project portfolio management and enterprise architecture management tool. It includes two components: Portfolio and Resource Management and Capability and Technology Management. The platform is available as a cloud-based or on-premise service.
61 ratings
34 reviews
Mavenlink provides project management and collaboration software for small to mid-sized professional services companies. Features include resource management, project dependencies, time and expense tracking, file sharing, versatile user permissions, private messaging, planning and reporting.
20 ratings
16 reviews
Daptiv is a cloud-based project portfolio management (PPM) solution that is now owned by Changepoint in Ontario. Daptiv PPM covers diverse needs like Portfolio Management, Project Management, Resource Management and Office Management functionalities to larger business enterprises across diverse indu…
Planview PPM Pro (formerly Innotas)
29 ratings
16 reviews
Planview PPM Pro™ centralizes the management of projects and resources, facilitating governance, and providing visibility for improved decision making. Whether users are just getting started or advancing PMO to the next level, Planview PPM Pro is designed to provide the ability to collect, prioritiz…
Bubble PPM
15 ratings
14 reviews
Bubble PPM is a cloud-based Project and Portfolio Management (PPM) software solution from Bubble®. Founded in 1999, the company serves clients globally via offices in London, Cambridge, and Vancouver. Its cloud-based solutions help customers improve the planning, governance, and delivery of Innova…
16 ratings
14 reviews
Changepoint is a platform that marries professional services automation (PSA), project portfolio management (PPM) and business analytics to provide managers broad operational visibility and control over their strategic business portfolios.
Oracle Primavera Portfolio Management
49 ratings
11 reviews
Oracle’s Primavera is a software suite designed for construction and other asset-intensive industries. It contains a variety of project planning, management, and execution components for buyers to select from.
EPM Live
9 ratings
7 reviews
EPM Live is a PPM (project & portfolio management) platform based on Microsoft™ SharePoint. It offers project management and work collaboration to small and large enterprises. The focus is on helping deliver products successfully, optimize resource utilization, and select the right work. EPM Live is…
Microsoft Project Server
45 ratings
7 reviews
Microsoft Project Server is a project portfolio management option.
Micro Focus PPM (formerly HP PPM)
14 ratings
5 reviews
Micro Focus offers Project and Portfolio Management (PPM) software via its acquisition of Hewlett Packard Enterprise applications, including the former HP PPM platform.
7 ratings
3 reviews
TargetProcess is a visual project portfolio management software built for teams of any size. TargetProcess provides graphical reports, kanban boards, analytics dashboards, and other critical PPM tools.
5 ratings
3 reviews
Sciforma is an Enterprise Project and Portfolio Management software solution for industries and companies of all sizes. Sciforma was designed to support multiple approaches to reinforce consistency at every level of the organization hierarchy to promote efficiency for everyone. Sciforma supp…
GenSight Enterprise Portfolio Management
2 ratings
2 reviews
UK company GenSight offers Enterprise Portfolio Management software.
WorkOtter PPM
2 ratings
2 reviews
WorkOtter is presented by the vendor as a simple, flexible, and scalable project portfolio management (PPM) solution for IT, Engineering, and Professional Service PMOs. The software manages the lifecycle of work from ideas through project planning, control, lessons learned, and close. Projects can t…
Easy Projects
7 ratings
2 reviews
Easy Projects is a project management tool designed for a wide range of businesses (small to mid-sized and enterprise level). It includes both basic features like creating projects and tasks and filling in the calendar, and also some advanced ones, including an interactive Gantt chart, an executive …
4 ratings
2 reviews
Planisware is project portfolio management software for product development and R&D. The company was founded in 1996 and is headquartered in San Francisco, with locations in Germany, France and Japan.
Powernoodle Inc.
2 ratings
2 reviews
Powernoodle is designed to help leaders make better quality decisions by quickly and effectively engaging the collective wisdom of stakeholders. The vendor aims to provide the most powerful, yet easy to use, Decision Engagement Platform. Cloud technology is fused with 50 years of cognitive, behavio…
1 ratings
1 reviews
SAP PPM is a project portfolio management solution packaged as a rapid-deployment solution based around resource utilization, talent management, and analytics-based investment strategies.
1 ratings
1 reviews
Zilicus is an enterprise-level project management solution with capabilities such as meeting management, risk management, and collaboration.
KeyedIn Projects
2 ratings
1 reviews
KeyedIn Solutions in Minneapolis offers KeyedIn Projects, a project management and PPM offering.

Frequently Asked Questions

What's the difference between Project Management and Project Portfolio Management software?

Simply put, the difference is that project management software is focused on individual projects from start to finish, and project portfolio management software is focused on how multiple projects all fit into a business's overall objectives.

Project portfolio management software can help align your projects with business goals, meet business requests and demands, and help projects be more successful. However, if your entire organization doesn’t operate on a “project” mindset or you are just using this for smaller teams, project management software should suffice.

What is a project portfolio manager?

According to Wrike, a project portfolio manager oversees projects to ensure they are being executed at full potential and to jump in when necessary. Unlike project managers, project portfolio manager analyzes and supports the completion of several groups of projects at once as they relate to overall business objectives.

How do you implement project portfolio management?

Implementing a project portfolio management plan begins with asking yourself a few questions: What will business problems will PPM solve? Which processes will benefit the most from project portfolio management.

Since project portfolios are most concerned with corporate planning and how projects support businesses, it is best to strategize holistically. Portfolio-level goals can help inform different initiatives, services, and organizational activities.

PPM's primary focus is on choosing which projects to support and how to finance them, depending on if they support company priorities and objectives.