Online Fax Software

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HIPAA-compliant fax.With advanced encryption and strict adherence to HIPAA regulations, iFax ensures maximum security for sensitive information and documents, as a HIPAA-compliant fax provider for businesses. The vendor states iFax has earned the Seal of Compliance™ by implementing…

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eFax Corporate

eFax is an encrypted cloud-based fax service that allows users to send, receive, and edit faxes online, from email, or from a mobile application. It provides users with a unique fax number attached to their email address, thereby avoiding the need to use a fax machine or print incoming…


HIPAA-compliant fax.With advanced encryption and strict adherence to HIPAA regulations, iFax ensures maximum security for sensitive information and documents, as a HIPAA-compliant fax provider for businesses. The vendor states iFax has earned the Seal of Compliance™ by implementing…

OpenText XM Fax

XM Fax, now from OpenText (acquired March 2020) is a software-based solution for sending and receiving confidential faxes by email. It allows secure transmission of highly sensitive documents, using standardized T.38 Fax-over-IP and G.711 Fax Pass-Through protocols. The vendor says…

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OpenText RightFax

Captaris was acquired by OpenText in November, 2008. Their technology was the basis for OpenText Fax Solutions. These solutions include several levels of service, including OpenText RightFax, an enterprise fax server, and RightFax Managed Service which is hosted by OpenText.

Nextiva vFAX

Nextiva's vFAX enables users to send and receive secure, electronic faxes from anywhere on any device, to free users from fax machines.

mFax by Documo

mFax, from Documo, fax-enables any internet connected device. Its interface is designed to take the clunkiness out of fax and frees users from traditional fax machines, and is cross-browser ready and mobile friendly.


Sfax is a document management software offering from Scrypt Corporation. It includes features such as the ability to securely send, receive, annotate, digitally sign and manage faxes to eliminate manual processes and paper along with military-grade encryption to minimize the risk…


HelloFax from Dropbox company HelloSign is an online fax software solution. Incoming faxes go directly to the recipient's inbox and outgoing faxes are sent online, all from a computer.

Intruity Ripple

Ripple VoIP technology, from Intruity headquartered in Fort Myers, Florida, manages outgoing and incoming calls over a cloud-based internet connection, so that businesses no longer need to have on-site hardware and can manage communications with smartphones or soft-phones.

GFI FaxMaker
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GFI FaxMaker is a fax server that provides digital faxing without the need for traditional equipment. Users can send and receive faxes electronically through a web interface, email or integrated application from any location, on any device.

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MetroFax provides Internet fax solutions that match individual client needs, whether that is for a small business with basic fax needs or a large company that needs a high-volume plan. MetroFax enables users to send and receive faxes from a PC or Mac using a Web-dashboard or email,…

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The FaxLogic service combines analog fax, Internet fax, and fax servers to create a scalable collaborative environment. FaxLogic eliminates the need for analog phone lines while still supporting standard fax machines and their one-step convenience for sending paper documents. FaxLogic…

AudioCodes Fax Server

AudioCodes Fax Server is a tool for managing inbound and outbound enterprise fax transmissions in Microsoft Teams and Skype for Business environments. The software application can be deployed on a standard server or on AudioCodes Mediant SBCs, media gateways and Survivable Branch…

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Mida FAX Server

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Learn More About Online Fax Software

What is Online Fax Software?

Online fax software allows businesses, organizations, and individuals to send and receive faxes using web portals, mobile apps, or email. It eliminates the need for a physical fax machine and dedicated landline. Online fax software solutions offer e-signing, cloud storage, and office productivity suite integrations. It supports multiple file formats, document editing, and fax archiving.

Online fax software is used by governmental agencies, and the healthcare, real estate, and banking industries to send sensitive information, sign contracts, and sell property. It is viewed as being more secure than traditional email and simpler to use than encrypted email. Some vendor products support HIPPA, GDPR, and PHIPA compliant security. These features provide value for users that need enhanced security for their communications such as healthcare organizations. Using fax software also eliminates the risk of having an unattended, unsecured physical machine in a public area.

Online Fax Software Features

Online fax software may include many of the following features.

  • Send and receive faxes using a web portal, desktop or mobile app, and email
  • Support multiple file formats such as PDF and JPEG
  • Integrations with cloud storage such as One Drive, Google Drive, and Dropbox
  • Integrations with Microsoft Office, Google Workspace, and Slack
  • Integrations with e-signing software
  • HIPPA, GDPR, and PHIPA compliance
  • Custom cover pages
  • Drag and drop files
  • Fax scheduling
  • Fax status tracking, SMS, email notifications, and alerts
  • Thumbnail previews of faxes and attachments
  • Admin panel
  • Fax address book
  • Fax storage, archiving, indexing, and search
  • Custom retention time
  • Two-factor authentication
  • Spam blocking, custom blacklisting
  • Support multiple users and multiple phone numbers
  • International numbers
  • Ability to port existing fax numbers
  • Transmit to multiple fax numbers simultaneously

Online Fax Software Comparison

Consider the following when purchasing Online Fax Software.

Features: Many of the following features are essential for business users but not every vendor solution supports them: HIPPA compliance, cloud storage integration, office productivity suite integration, e-signing, multiple file formats, high-quality graphics, archiving, and search. Ensure that your selection meets all your requirements.

Pricing: Understanding your expected volume of faxes, aids in determining the most cost-effective plan; helping you choose between multi-tier volume-driven subscription plans and price-by-page plans.

Scope: Most online fax software are stand-alone solutions that support integrations with related functions such as cloud storage and office suites. Some are part of business communication suites that include VOIP, video, and messaging features.

Pricing Information

Online fax software pricing is based on volume-driven subscription plans or by the page. Depending on the features basic plans range from $7 a month for a hundred pages to $35 or more for a thousand pages. Page pricing decreases as subscription tier volume increases. Once your tier threshold is exceeded you will be billed a fixed price per page. For enterprise-scale fax volumes, it is best to obtain a vendor quote. Some vendors offer to send a limited number of faxes each day free of charge, however, all vendors require fees for the receipt of faxes. A few vendors charge a small one-time setup fee. Free trials are available.

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Frequently Asked Questions

What does online fax software do?

Online fax software sends and receives faxes using the web, mobile and desktop apps, or email. Advanced solutions offer e-signing and integrations with cloud storage services and office suites. HIPPA compliant solutions are used by healthcare organizations and governmental organizations to support security requirements.

What are the benefits of using online fax software?

Online faxing software solutions are convenient, easy to use, and secure. Eliminating the need for traditional fax machines, printers, toner, paper, and dedicated landlines results in cost savings, less maintenance, and a more friendly environmental impact. Web and mobile access provide anytime, anywhere access.

How much does online fax software cost?

Basic online fax software plans start around $7 a month for a hundred pages and cost $35 or more for a thousand pages. A few vendors will send a limited number of faxes each day free of charge. Free trials are available.

What are the best online fax software products?

Popular online fax software products include: