Credentialing Software

Credentialing Software Overview

Credentialing software is used by professionals or HR personnel to digitally track and administer professional licensure, certifications, and documents that indicate the holder is legally or, in accordance with any governing policy, able to perform work. They are also used to certify that employees and individuals possess certain specialized skills or qualifications.


Credentialing and credentials management software allows businesses to convert from physical credential and badge management to digital credentials. This poses several benefits, including better visibility, increased administrative efficiency, and more accessibility, especially for distributed or remote teams.


There are several common areas of credentials that credentialing software focuses on. The most general-use credentials include common HR credentials, such as employee badges. Credentialing software can also manage skills-based credentials based on professional coursework employees have conducted. However, the most crucial application of credentialing software is for management credentials necessary for regulatory compliance. Fields like healthcare have been heavily reliant on these systems already, but credentialing software can also be valuable in other highly regulated industries, or in large enterprises with strict internal training requirements.


Any credentialing system a business uses should integrate with its learning management system (LMS) as a core requirement. Some LMS’s are preempting the need for 2 systems by building in credentialing and credential management capabilities natively. Whether through a first or 3rd party feature, credentialing and credential management should have a low or no-friction workflow from the organization’s LMS.



Best Credentialing Software include:

Accredible, Credly, BadgeCert, and CertifyMe Credentials.

Credentialing Products

(1-21 of 21) Sorted by Most Reviews

Credly

Credly, headquartered in New York, offers an employee or specialist digital credentialing (alternately "digital badge") program, providing tools to provide and track employee or trainee certification and certifying processes.

Accredible

Accredible is a digital credentialing platform that enables users to securely issue, manage, track, and verify credentials. The Accredible suite includes digital certificates, open badges, digital wallet cards, the Spotlight 'Certified Professional' directory, and white labeling.…

CertifyMe  Credentials

CertifyMe is a digital credentialing SaaS platform that enables trainers, teachers, event marketers, and HR professionals to award verifiable digital Certificates and Badges with just a couple of clicks. The vendor states that 450+ global brands trust CertifyMe's credentialing platform…

TrueCred

TrueCred, by Accreditrust Technologies, LLC in Alexandria, is a credentialing solution which according to the vendor delivers sustainable trust and data security through verifiable and portable digital credentials.

Aversafe

Aversafe headquartered in Singapore provides decentralized credential verification at a global scale. Designed to connect individuals, employers, universities and credential issuers through a single, secure, self-sovereign identity platform designed to reduce risk in the hiring process.…

SkillSurvey Credential OnDemand

Credential OnDemand from SkillSurvey in Berwyn is designed to help solve many of the most painful and delay-inducing steps in the credentialing process. While credentialing databases provide a data repository for provider information, the Credential OnDemand solution provides a system…

Intiva Health Ready Doc

Intiva Health headquartered in Austin allows providers or facilities to upload credential documents to their Ready Doc platform, allowing facility staff, managers, and CVOs to review and share the documents. They state means spending less time on credentialing, privileging, and payor…

symplr Access

The symplr Access visitor management solution, from symplr in Houston, is designed to enable clerical and volunteer staff to check in visitors in 30 seconds or less, while collecting vital information that lets administration and leadership know who's onsite at a glance at anytime.…

Badgr

Concentric Sky headquartered in Eugene offers Badgr to create branded learning ecosystems that support their communities with skills-based digital credentials, stackable learning pathways, and portable learner records.

CVTrust

The Smart Certificate platform from CVTRust in Brussels gives institutions the tools to securely create, manage and deliver credentials and related documents (e.g. transcripts, badges, letters of attestation, etc.).

Modio Health OneView

OneView from Modio Health headquartered in San Francisco is a cloud-based platform that keeps organizations compliant. It allows users to securely manage and store their team's credentials and licensure in one accessible place.

PrivySeal Real-time Academic Credentials

The PrivySeal solution makes qualifications visible using real-time seals, certificates and academic transcripts. These seals are date, time and location stamped and provide immediate, visible proof of the authenticity of the qualification. They no longer reflect when revoked…

PrivySeal Professional Bodies

The PrivySeal solution is focused on providing dynamic credentials so certificates are issued, revoked and re-issued depending on an individual's eligibility criteria, such as membership end date, payment of fees, and completion of CPD requirements. This allows credentials…

Orca Cred

Orca Cred is a medical credentialing software featuring cloud storage, automated application filling, expiration alerts, network plan viewing, and e-signature support. It has a customizable dash and data reporting to help analysis with specialized filters and options. It aims to…

Accela Civic Applications

Accela, headquartered in San Ramon, provides a platform of SaaS solutions that aim to empower state and local governments to build thriving communities, attract and grow businesses, and protect citizens. From planning, building, licensing and permitting, to asset and service request…

Certelligence

Certelligence a comprehensive credentialing management software for managing certification and accreditation programs from ACGI Software headquartered in Columbia, Maryland. Certelligence centralizes data allowing users to work from one system. Through workflow automation, Certelligence…

Badgewell

Badgewell, from the company of the same name in Newark, is a platform for Blockchain based digital badging and education credential management, helping learners manage and share lifelong achievement and accreditation.

Sertifier

Sertifier is a digital credential management software that helps institutions, academies, universities and schools to send digital certificates and badges with ease.With its integrable software and web service which revolutionizes traditional certificate designing and printing process,…

Parchment

Parchment, headquartered in Scottsdale, offers their digital credential management system, featuring modules providing electronic transmission of transcripts, document and credential storage management, and related student achievement information management features.

BadgeCert

BadgeCert, from the company of the same name in Northbrook, is an enterprise-class platform for creating, issuing, storing and sharing digital badges that verify earners’ skills, credentials and continuing education experiences. Boasting functionality ensuring real-time authentication…

Digitary

Digitary headquartered in Dublin provides credentialing software, supporting immediate verification of records with full Learner consent, maintaining regulatory compliance and eliminating the hassle of manual verification.

Learn More About Credentialing Software

What is Credentialing Software?

Credentialing software is used by professionals or HR personnel to digitally track and administer professional licensure, certifications, and documents that indicate the holder is legally or, in accordance with any governing policy, able to perform work. They are also used to certify that employees and individuals possess certain specialized skills or qualifications.


Credentialing and credentials management software allows businesses to convert from physical credential and badge management to digital credentials. This poses several benefits, including better visibility, increased administrative efficiency, and more accessibility, especially for distributed or remote teams.


There are several common areas of credentials that credentialing software focuses on. The most general-use credentials include common HR credentials, such as employee badges. Credentialing software can also manage skills-based credentials based on professional coursework employees have conducted. However, the most crucial application of credentialing software is for management credentials necessary for regulatory compliance. Fields like healthcare have been heavily reliant on these systems already, but credentialing software can also be valuable in other highly regulated industries, or in large enterprises with strict internal training requirements.


Any credentialing system a business uses should integrate with its learning management system (LMS) as a core requirement. Some LMS’s are preempting the need for 2 systems by building in credentialing and credential management capabilities natively. Whether through a first or 3rd party feature, credentialing and credential management should have a low or no-friction workflow from the organization’s LMS.



Credentialing Software Features & Capabilities

Credentialing software may vary in feature sets depending on what niche a particular product caters to. However, credentialing software should cover most or all of these feature areas:


  • Tracking employees’ earned credentials

  • Tracking credential’s recertification or expiration dates

  • Integrations with 3rd-party learning management platforms

  • Credential design and creation tools



Credentialing Software Comparison

  1. Skills Credentials vs. Compliance Credentials: Does the business have a focus on facilitating/giving visibility to credentialing skills employees have/acquire, or do they prioritize managing the credentials necessary to comply with industry-specific standards? This distinction determines how important features like credential expiration tracking, integrations with credentialing associations, and native credential design tools are to the business.

  2. Standalone credentialing vs. Identity Management/LMS Add-On: Does the business already have a learning management system that offers credential management features? This is most relevant when businesses are interested in managing skills-based credentials. However, for industry specific or compliance-focused use cases, standalone credentialing may be a necessity. In this case, buyers should ensure that every credentialing option integrates well with their LMS to allow for scalability.

  3. Managing Credentials vs. Building Credentials: Most can both create credentials and manage existing ones. However, many are stronger in one area over the other. Buyers should look to reviewer feedback for the best sense of where each product is stronger or weaker.


Start a credentialing software comparison

Pricing Information


There are some free versions of credentialing software for individual use or small businesses. Paid plans start around $50/month and scale up with custom pricing, larger use bases, implementation, and other add-on costs for larger deployments.



Frequently Asked Questions

How is credentialing software used?

Credentialing software is used to digitally track and manage employees’ credentials and badges. They are primarily used to ensure skills tracking and regulatory compliance.

Who uses credentialing software?

Credentialing software is used heavily by heavily regulated industries, such as healthcare, and large enterprises with stringent internal training requirements and processes.

What are the benefits of credentialing software?

Credentialing software improves administrative efficiency by removing the need for physical certifications or badges.

How much does credentialing software cost?

Some credentialing software has free versions, but more commonly starts at around $50/month of small businesses and scales up past $400/month for larger businesses and enterprises.