My experience setting up ProCore as a Sub-Contractor
January 14, 2019

My experience setting up ProCore as a Sub-Contractor

Adam Schmidt | TrustRadius Reviewer
Score 4 out of 10
Vetted Review
Verified User

Modules Used

  • Project Management
  • Quality & Safety

Overall Satisfaction with Procore

We are currently using Procore to manage the collection of our Daily Logs for our team(s) in the field, along with aggregating our Shop resources hours, in order to be able to streamline our payroll process. Beyond the collection of Daily Logs, we also use the Forms tool in order to capture our compliance and safety documentation.
  • The Forms tool is a powerful 'catch-all' option for filling in the blanks for a sub-contractor who has niche needs in terms of data capture.
  • The Drawings tool is a time saver in terms of uploading drawings, renaming them, and then aggregating with prior versions.
  • Outlining the Product roadmap and letting users know exactly what is coming down the pike, and when, would be a huge improvement. As an administrator of the system, I feel like I am being surprised far too often by changes being made under the hood, so to speak.
  • The inability to AirPrint from the Forms tool for the guys in the field is killing us.
  • Two-way integration with QuickBooks is a must. We paid for an entire year of the Construction Financials module but never used it because it did not have the seamless integration we truly needed in order to send payroll directly to Quickbooks.
ProCore is MUCH more expensive than BuilderTrend and the pricing model (making it based on revenue and modules) makes it too expensive for small sub-contractors.
We have not benefited from these capabilities because we only receive access to GC's versions of a project, and manage our own version of that project in separate instances of Procore...because there is no way to sync our version of the project with the GCs.
  • We have definitely saved time and paper but spent a lot of money getting the application set up and configured for the field.
  • The ability to export data and get that data manually fed into QuickBooks is definitely something that Procore integration specialists should get better at. I basically abandoned the integration 'specialist' and figured it out myself.
  • Gain visibility into projects
  • Ensure information is accessible and up to date
  • Document job site conditions
  • Report on incidents and inspections
  • Identify job site risks
  • Track cost impacts from the field
  • Streamline financial reporting
  • Improve forecast accuracy
  • Simplify employee time tracking
Daily Logs
Time tracking
Forms tool
Drawings tool
Photos tool
Documents tool
The integration support specialist didn't know how to help get the hours out of Procore in a fashion that is easily importable to QuickBooks. Also, while we were getting our Forms uploaded and getting the field used to using them, there were system updates and enhancements that we didn't expect that forced us to troubleshoot and re-work our forms. The inability to AirPrint from the Forms tool was also a killer in that we created several of our forms with the expectation that we could AirPrint them...and low and behold we could not...this caused a bit of churn in having to re-work the forms and/or put them on hold until AirPrint capabilities are added.
Procore seems to be much more focused on the General Contractor and much less so on the Sub-Contractors with targeted needs.

Procore Feature Ratings

Plan distribution & viewing
Plan markups & sharing
Document sharing
Issue tracking & punchlists
Not Rated
Photo documentation
Jobsite reports
RFI tools
Not Rated
Collaboration & approvals
Not Rated
Mobile app