QuickBooks is really all you need to run a business
July 24, 2023

QuickBooks is really all you need to run a business

Anonymous | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User

Overall Satisfaction with QuickBooks Desktop Enterprise

I manage the accounting for 14 companies and foundations. All payables, receivables and accounting is done through QuickBooks.
QuickBooks makes accounting and audit preparation very simple and straightforward. It is easily customizable for each different company. Cash management is also very easy using the registers and the hundreds of customizable reports generated monthly and annually.

Pros

  • Processing payments is easy with memorized transactions and last entered detail
  • Vendor history is easily accessed on demand
  • Customizable reports serve the trustees well
  • Annual audits are quick and easy with everything in one place

Cons

  • The software becomes "cranky" more often than I would like. A quick data scan on the server usually helps, but if I am out the staff get pretty stressed.
  • Record Retention is not working with QuickBooks. Should there be legal action requesting records for 20 years ago the records will be there - not advisable.
  • Upgrades are quite time consuming as I have to "touch" every computer using the software.
  • Trustees of the foundations can glean the value of contributions from the customized reports
  • Authorized staff have immediate access to the data when needed
  • The software is easy to learn so training new staff takes less time
The foundations have grown a great deal over the last few years. QuickBooks reports can be easily generated to show giving trends for assessments of future giving capacity.
The Chart of Accounts was overhauled recently. QuickBooks made the transition easy so that we can generate current reports with the new codes while storing all of the old data.
I started using QuickBooks at my prior agency I created. It is so easy to set up a new company using the step-by-step instructions. It is great that changes to the setup can be made fairly easily as we don't always know exactly what we want the software to do in the beginning.
QuickBooks provides everything I need to manage 14 companies and foundations. Audit prep is pretty painless each year.

Do you think QuickBooks Desktop Enterprise delivers good value for the price?

Yes

Are you happy with QuickBooks Desktop Enterprise's feature set?

Yes

Did QuickBooks Desktop Enterprise live up to sales and marketing promises?

Yes

Did implementation of QuickBooks Desktop Enterprise go as expected?

Yes

Would you buy QuickBooks Desktop Enterprise again?

Yes

The accounts payable process is so quick and easy with the remembered last transaction. This also reduces the time needed to figure out the coding from the Chart of Accounts.
Access by multiple staff concurrently reduces frustration of having to wait for access to a company's records and processes.
Staff do not have to have accounting degrees to be able to manage company records because QuickBooks generates the path for each entry that gets the data entered correctly for basic accounting principles and audits.

QuickBooks Desktop Enterprise Feature Ratings

10.0
Accounts payable
10
Accounts receivable
10
Cash management
10
Bank reconciliation
10
Expense management
10
Fixed asset management
10
Regulations compliance
10
Electronic tax filing
10
Primary and Secondary Ledgers
10
Intercompany Accounting
10
Localizations
10
Journals and Reconciliations
10
Enterprise Accounting
10
Configurable Accounting
10
Centralized Rules Framework
10
Standardized Processes
10
Inventory Management ()
Not Rated
Not Rated
Pricing
Not Rated
Order entry
Not Rated
Credit card processing
Not Rated
Cost of goods sold
Not Rated
Order Orchestration
Not Rated
End-to-end order visibility
Not Rated
Order exception Resolution
Not Rated
Not Rated
Pay calculation
Not Rated
Benefit plan administration
Not Rated
Direct deposit files
Not Rated
Salary revision and increment management
Not Rated
Reimbursement management
Not Rated
9.3
Dashboards
9
Standard reports
9
Custom reports
10
10.0
API for custom integration
10
Plug-ins
Not Rated
10.0
Role-based user permissions
10
Single sign-on capability
Not Rated

Using QuickBooks Desktop Enterprise

ProsCons
Like to use
Relatively simple
Easy to use
Technical support not required
Well integrated
Consistent
Quick to learn
Convenient
Feel confident using
Familiar
None
  • Payables - the prior transaction function saves time on coding
  • Customizable reports are so easy to do - and you can have as many different reports as you want
  • Memorized Reports saves time when you need the same report at a later date
  • Reconciliation is a breeze.
  • I find everything easy to use
QuickBooks provides all staff immediate access to the data in whatever form each person wants it. The balancing on entries prevents incorrect data entry on payables/receivables. Reports are easy to customize and save for future use. The records are easy to audit.

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