Agiloft Contract Lifecycle Management vs Oracle E-Business Suite Procurement Contracts

• Customization of print template request forms: The customization of the request forms that are used to fill the blank fields in our contract templates is simply amazing. They don't only pull simple information like dates or financials but can be built in the back end to operate around rules. For example, We have a rule set up that a territory can't be selected for a given agreement if that territory is already in use. Before this we would have to manually search a list of all territories and whether they are exclusively used.
• Tracking Function: This system allows us to track our contracts using any data we deem necessary. We can track by expiry, contract amount, contract type, territory, contract requester, etc. We can also create saved searches for particular contract data sets that we use frequently. These can also be very easily used to generate charts or graphs which allow us to see our rate of compliance and much more. This a functionality that we did not have when we tracked everything using one big excel spreadsheet, which had to be updated manually.
• Employee/User Management: Agiloft allows us to manage our employees' ability to interact with the system. In our organization, some groups need more access than others. Some need to be able to view our contracts, and some need to participate in negotiations, approvals, signing, etc. This allows us to create groups which we can organize our employees into and restrict or enable access where necessary. Before Agiloft we would have to send contracts to employees via email upon request. Now they can search for themselves, which is much more efficient.

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• Payment file generation to pay suppliers that are sent to banks.
• Invoice validations and payment batches.

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• Reporting ( I would love to see Power BI integration).
• Easier to design End User Portal.

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• Having functionality to pull reports under a cost center, vendor and person who opens a requsition
• Having functionality to pull reports for invoicing and receipting

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• Increased employee efficiency is by far the most noticeable impact. Contract generation time has been cut in half, if not more because the required fields on the request form eliminate the endless back and forth vial email.
• Increased Compliance Rate: Departments can now only obtain legal approval through Agiloft, which drastically reduces the number of contracts signed without legal review.
• One short term negative impact is training all employees on the system. This is time-consuming and sometimes met with hesitation by staff. But long term this increases efficiency across the board.

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• Ability to work with multiple systems generating invoices is great.

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