ActiveCollab vs Airtable

• Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
• Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
• File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
• Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
• AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
• ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
• The dashboard and options are easy to see and it is well laid out.
• Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
• It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.

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• Links between different tables. This is one of the best features if you're managing things that are linked to other things, which nearly everything is!
• You can add fields, change fields, remove fields, whenever you want. It's an adaptable, dynamic database. You don't get stuck with a structure that doesn't work for you-you just change it.
• You can view records in different views e.g. as a grid, form, calendar. This is so handy. When I'm collecting data about a new participant in our program I open up a new record as a form and fill it out like that. At other times I need to see them all as a list or group of different criteria and I can do all of that with the click of a button.
• You can send out forms and the data goes straight back into your Airtable workspace. So handy and makes data collection and management easy.
• Grouping, filtering. This is so handy for viewing where tasks or participants are up to in the process.

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• It does not provide support to scaled agile frameworks like SAfe which is there for Rally & Agilecraft.

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• If I had my dream world, I would be able to link data in one base to data in another base - inter-relational database bases.
• I haven't been able to try out blocks yet, but I can quickly see there are only a couple that would apply to what I'm doing. It would be nice to be able to customize a plus with a select handful of pro items without the pro price. Non-profits aren't big spenders, so unless I can justify use of the majority of the pro features, I will end up not having the few I would like due to overall cost.
• I would love to be able to group my bases inside a workspace by topic.
• I haven't yet figured out how to connect Airtable with other things we use. An "easier" tutorial on this topic would be extremely nice. Kind of a guide for non-technical dummies. Don't assume that a person who knows enough to build an inter-relational database also understands the interactive technologies and apps of the day.
• T-minus tasks. Setting a deadline for a task x number of days prior to or following a program. While I was able to find a workaround using functions, it requires the task deadline to be calculated from a date in the same row. I want the ability to put in a date for the entire base - say the date a program begins - and have the task deadlines calculate from that instead.

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• Allows our team to stay organized and keep conversations on tasks.
• The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
• Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).

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• Increased, improved communication among staff. Therefore, the staff spends less time in the dark and less time dedicated to communicating effectively.
• Increased efficiency for workflow, which leads to higher productivity.
• A better final product for the audiences we serve, and better accessibility to the information that they need.

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