ActiveCollab vs Airtable

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.

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Sourav Singla ,Safe Agilist, CSP, ICP-ACC, CSM, CSPO, SSM, LSSG

Enterprise Agile Coach

Tata Consultancy ServicesInformation Technology and Services, 10,001+ employees

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Airtable

I recommend Airtable to everyone! It helps manage:

Assets
Tasks
People

If you're involved in any of those, I'd highly recommend it

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Sarah Jones

Project Manager, Telepresence Robot Pilot

MissingSchoolNon-Profit Organization Management, 1-10 employees

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Feature Rating Comparison

ActiveCollab

7.4

Airtable

7.8

Task Management

9.3

8.0

Resource Management

7.5

8.2

Gantt Charts

6.1

7.5

Scheduling

6.5

7.5

Workflow Automation

7.0

7.7

Team Collaboration

8.6

8.7

Support for Agile Methodology

6.7

7.9

Support for Waterfall Methodology

7.0

7.7

Document Management

8.9

7.8

Email integration

8.0

7.2

Mobile Access

6.8

7.5

Timesheet Tracking

8.5

7.9

Change request and Case Management

5.3

8.0

Budget and Expense Management

7.1

8.1

ActiveCollab

6.3

Airtable

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Quotes/estimates

5.8

—

Invoicing

6.6

—

Project & financial reporting

7.7

—

Integration with accounting software

5.1

—

Pros

Very nice interface for all user roles in the system.
Effective notification of pending tasks and optimal management of the equipment.
Organized work flow, productive tasks and correct execution.
Creation of filters to better locate artifacts for daily use.

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Daniel Pacheco

Consultor ADF

Innova4JProgram Development, 201-500 employees

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Lightweight inventory management
Lightweight business analytics
Contact Management

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Brad Johns

Executive Director: Fabrication + Instructional Resources

School of the Art Institute of ChicagoHigher Education, 1001-5000 employees

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Cons

It does not provide support to scaled agile frameworks like SAfe which is there for Rally & Agilecraft.

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Sourav Singla ,Safe Agilist, CSP, ICP-ACC, CSM, CSPO, SSM, LSSG

Enterprise Agile Coach

Tata Consultancy ServicesInformation Technology and Services, 10,001+ employees

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I think it will be great to be able to connect different work bases.
I understand their pricing is per workspace, but workspace is really horrible for organizing your bases.
Their pricing is not that great for small organizations or non-profits if they need more than what free version can offer.

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Anthony Lee

Co-Owner

Moonlyte MediaNon-Profit Organization Management, 11-50 employees

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Likelihood to Renew

No score

No answers yet

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Airtable9.1

Based on 1 answer

compared to other products it is just fabulous.

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Andrej Vrsansky

Manager

Buddy NGO - connecting orphans with volunteersCivic & Social Organization, 11-50 employees

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Usability

No score

No answers yet

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Airtable9.0

Based on 5 answers

Just so easy to learn/use. Very intuitive in its application logic.

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Sherry Raeder

Client Experience Manager

InnerWill Leadership InstituteNon-Profit Organization Management, 1-10 employees

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Support

No score

No answers yet

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Airtable7.3

Based on 1 answer

Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.

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Malcolm Colman-Shearer

Co Founder

Optimi LtdInformation Technology and Services, 1-10 employees

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Alternatives Considered

Since we moved from fixed capacity project to T&M we need some tool who support our billing & invoicing.HP ALM did not provide good support for invoicing so we moved out from HP ALM to ActiveCollab.The features like Timer, reminders are not available in other project management tools like JIRA, Rally & ALM making AC the first choice since we have strict SLA's & AC helps in meeting that.

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Sourav Singla ,Safe Agilist, CSP, ICP-ACC, CSM, CSPO, SSM, LSSG

Enterprise Agile Coach

Tata Consultancy ServicesInformation Technology and Services, 10,001+ employees

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I've stated this in earlier sections but to put it simply, Airtable provides a way to create a customizable database with standardized metadata across archival collections without being overly complex or costly. This has supported our description of paper materials. The pro–a system that is not overly robust for our needs–is also a limitation and we would not be able to use it for records in need of more layered description, for which we are using FileMaker Pro.

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Katherine Martinez

Archives Manager

Trisha Brown Dance CompanyLibraries, 11-50 employees

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Return on Investment

For T& M teams, it is very good tools not only to manage teams but billing & invoicing.
we are able to generate invoices easily which earlier was a lot of headache & took lot of effort & time to do.
Whenever we encounter any issue in using any feature of AC, we get lot of support from their support desk.
Their customer service has been very responsive and helpful throughout.
Task management is USP of AC. It supports active tracking of our daily tasks & serves reminder if we miss on the targets defined, this helping us keeping on track & meeting the customer SLA's.

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Sourav Singla ,Safe Agilist, CSP, ICP-ACC, CSM, CSPO, SSM, LSSG

Enterprise Agile Coach

Tata Consultancy ServicesInformation Technology and Services, 10,001+ employees

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As an educational institution, we look at things a bit differently. I believe that using Airtable to present data and forms to students will have a positive impact on learner success, which is my primary concern.

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Kristi Murdock

Assistant Professor

Kirkwood Community CollegeHigher Education, 501-1000 employees

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