Expensify vs QuickBooks Online

• Ease of use: it's easy to learn Expensify, the layout and navigation are easy to follow.
• Reminders: you can set reminders for yourself to submit reports daily, weekly or monthly.
• Uploading receipts: you can scan receipts on your phone or take pictures and attach.

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• It enables me to do a P&L for each specific program as requested by the county for the grant money that they give us.
• It enables me to do [an] organizational budget as well as a budget for each specific program
• It enables the accountant and the auditor access at any time for transparency

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• The SmartScan feature sometimes has typos. I don't know enough about the technology to even know if this is something that could be better.
• The user experience is a little bit clunky when SmartScan doesn't work and you have to do things manually. Not sure a way around this, though.

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• The budgets feature leaves a lot be desired - difficult and clunky to populate and maintain.
• Reporting for Budget vs Actual is available but the ability to reforecast based on updated data is not.
• The rules function to default common types of expenses isn't perfect and will get confused if like amounts or a number of similar items present.

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• Time spent by the AP processors on expense reports has been reduced from eight hours per week to two hours per week.
• Errors in expense reports that make it all the way to the disbursement stage have been reduced from five per months to zero.

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• Overall, QuickBooks Online is a great investment for the company of our size (small software startup).
• QuickBooks Online supports all the key functions of our company's accounting team.
• QuickBooks Online definitely made the life of our accounting team much easier which let us focus on more important issues outside of bookkeeping.

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