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Notion

Notion

Starting at $5 per month per user
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Overview

What is Notion?

Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.

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Learn from top reviewers

Notion review

Rating: 8 out of 10
October 1, 2024
IncentivizedVetted ReviewVerified User
The company uses Notion to give clarity and organize your workspace, we use it for notes, customizing documents, and being creative on the work content, we use notion to store...
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Nontobeko Mkhize
Consultant - Customer Service
lead associate
WNS global services
Notion2 years of experience

Notion - One Place G

Rating: 10 out of 10
June 27, 2024
IncentivizedVetted ReviewVerified User
I use Notion to plan and track social media content for all my clients. I also use it as a notes system so any relevant information for a client is saved in one spot. This inc...
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Bronte Gordon
Administrator - Social Media
Head of Social Media Marketing
Raven Marketing, Inc.
Notion1 year of experience

Notion works great as an employee intranet

Rating: 5 out of 10
June 27, 2024
IncentivizedVetted ReviewVerified User
My organization uses Notion as an employee intranet. Previously, we ran into employees not knowing where things may be located and only one person knowing where they are now. ...
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Verified user
Account Manager
Notion1 year of experience

Great for documentation

Rating: 10 out of 10
June 25, 2024
IncentivizedVetted ReviewVerified User
We use Notion for documentation, client tutorials, and organizing pricing for upcoming proposals. Proposals have become a larger part of what we use Notion for, as the linked ...
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Verified user
Employee
Notion4 years of experience

All-in-one tool for a knowledge base, task management, and planning

Rating: 10 out of 10
December 27, 2023
IncentivizedVetted ReviewVerified User
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We can arrange those blocks based on our n...
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Arief Widyananda
General Manager - Information Technology
Managing Director
PT. Krafthaus Indonesia
Notion1 year of experience
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Pricing

View all pricing

Personal Pro

$48

On Premise
per year per user

Team

$96

On Premise
per year per user

Enterprise

Custom

On Premise

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.notion.so/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $5 per month per user
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

9.4
Avg 7.9

Communication

Features that allow team members to communicate about collaborative projects and keep each other informed of their opinions and progress.

9.5
Avg 8.0

File Sharing & Management

Features that allow collaborators to view, work on, and organize files.

9.2
Avg 8.1
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Product Details

What is Notion?

Notion blends everyday work tools into one. Use cases might include a product roadmap, a company wiki, meeting notes, and other use cases.

With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.

Notion features:
  • Web, desktop, & mobile apps
  • 40+ block content types
  • 50+ starter templates
  • Wikis, docs, & notes
  • Databases with rich property types
  • Table, list, calendar, kanban board, gallery, & timeline views

Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.

Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.

Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.

Notion Videos

Notion Training: The Basics
Setting up Notion for remote work
Build a team notes & docs database in Notion
Types of content blocks

Notion Competitors

Notion Technical Details

Deployment TypesOn-premise
Operating SystemsWindows, Mac
Mobile ApplicationApple iOS, Android

Frequently Asked Questions

Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.

Notion starts at $5.

Atlas, by ClearPeople, Showbie, and VIRNECT Remote are common alternatives for Notion.

Reviewers rate Internal knowledgebase and Device sync highest, with a score of 10.

The most common users of Notion are from Enterprises (1,001+ employees).
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Comparisons

View all alternatives
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Reviews From Top Reviewers

View all reviews
(1-3 of 3)

Notion: great for project management!

Rating: 10 out of 10
Incentivized
November 04, 2021
ML
Megan Ly
Undergraduate Research Assistant
University of Washington (Design, 5001-10,000 employees)
Vetted Review
Verified User
Notion
2 years of experience
Use Cases and Deployment Scope
I think it is only used in my department, not sure about the entire organization. We use it as a place to collaborate and store files. It has a lot of features that make it useful for project management and planning. Personally, I use it to store my notes and compile my research for others to access.
Pros
  • Clean interface
  • Tables/databases have nice functions
  • Multi-purpose
Cons
  • There is a learning curve since there are a lot of capabilities
  • Would like more spreadsheet functions
  • More info/ideas on how to use new features
Likelihood to Recommend
It is well suited in situations where group work is required because it is a one access point that can keep track of tasks and info. It's very easy to collaborate there because of the comments feature. Although it has a database feature, it wouldn't be appropriate for handling large datasets - it's best for simple spreadsheets.
Most Important Features
  • Table/database feature
  • The different views are good for visualizing timelines
  • I like the tags feature on tables
Notion Feature Ratings
Project Management (7)
70%
7.0
Task Management
100%
10.0
Gantt Charts
50%
5.0
Scheduling
90%
9.0
Workflow Automation
50%
5.0
Mobile Access
N/A
N/A
Search
100%
10.0
Visual planning tools
100%
10.0
Communication (8)
8.75%
0.9
Chat
70%
7.0
Notifications
N/A
N/A
Discussions
N/A
N/A
Surveys
N/A
N/A
Internal knowledgebase
N/A
N/A
Integrates with GoToMeeting
N/A
N/A
Integrates with Gmail and Google Hangouts
N/A
N/A
Integrates with Outlook
N/A
N/A
File Sharing & Management (8)
8.75%
0.9
Versioning
N/A
N/A
Video files
N/A
N/A
Audio files
N/A
N/A
Document collaboration
70%
7.0
Access control
N/A
N/A
Advanced security features
N/A
N/A
Integrates with Google Drive
N/A
N/A
Device sync
N/A
N/A
Return on Investment
  • It has had a positive ROI in terms of being used for user research to create a better end product
  • It is also great for project management - so it has saved a lot of time and boosts productivity
Alternatives Considered
Notion has a clean interface that makes it more appealing for users. It also seems to have more capabilities than Google Sheets in terms of being used for project management. The database features are more straightforward since they don't require the user to type in the command. The templates make it useful for personal tasks such as planning and note-taking.
Other Software Used

Follow your content from ideation to publication!

Rating: 9 out of 10
Incentivized
March 04, 2021
GL
Garrett Lemons
Content Manager
MVP3, LLC (Online Media, 1-10 employees)
Vetted Review
Verified User
Notion
2 years of experience
View profile
Use Cases and Deployment Scope
We use Notion as a platform to manage content from ideation to draft to editing to publication. We are a team of writers, editors, and content managers that are creating marketing and educational website content. Notion facilitates the content moving between each member of the team for their specific portion of the project. It operates in the way we wish Google Docs did!
Pros
  • Team Collaboration. In Notion's software is the ability to see precisely who is working on a project and where. This eliminates any confusion when on calls or when working on the same project simultaneously. It is easy to tag co-workers to precise moments and build conversation streams.
  • Text Coding. When transitioning text from our Notion ideation and drafting boards to our website backends, the coding holds on all of the text.
  • Organization. Whether it's utilizing a "pin board" set up or nestling pages within pages, it is possible to keep everything organized and easy to find for every member of your team.
Cons
  • Learning Curve. There is a bit of learning curve to understanding how the pages can be built to your needs, especially when it comes to table creation.
  • Work History. Once an issue has been marked as "resolved," it becomes very hard to find if you need to reference something from the issue stream of conversation.
Likelihood to Recommend
If you are generating a lot of content and working in a team environment, Notion is a clutch way to make sure that every member of the team is working on the same draft or version of your document. If you are in a process chain, it also becomes quite useful being able to drag the content card from one person's to do list from another's when it becomes their responsibility.
Notion Feature Ratings
Project Management (7)
65.71428571428571%
6.6
Task Management
80%
8.0
Gantt Charts
N/A
N/A
Scheduling
80%
8.0
Workflow Automation
80%
8.0
Mobile Access
80%
8.0
Search
60%
6.0
Visual planning tools
80%
8.0
Communication (5)
88%
8.8
Chat
100%
10.0
Notifications
100%
10.0
Discussions
100%
10.0
Surveys
60%
6.0
Internal knowledgebase
80%
8.0
File Sharing & Management (6)
66.66666666666667%
6.7
Video files
N/A
N/A
Audio files
N/A
N/A
Document collaboration
100%
10.0
Access control
100%
10.0
Advanced security features
100%
10.0
Device sync
100%
10.0
Return on Investment
  • It reduces duplicative work as everyone is literally on the same page.
  • Allows multiple stages of the production to happen simultaneously without impeding the other, i.e. content editing and photo insertion can happen simultaneously once the draft is finished.
Alternatives Considered
Notion combines all of the elements that we liked and needed from the above software and put it into one package that can be run on the scale we need to manage thousands of content pieces. Being able to combine the communication of Slack or Discord, the storage of Google Drive, the organization of Todoist and Trello and then adding in the content creation abilities of Microsoft Office or Google Docs made this an easy purchase.
Other Software Used
HotDocs, Slack, Microsoft Office 2016 (discontinued)

Notion has quickly become my go to hub for knowledge management and course writing

Rating: 9 out of 10
Incentivized
July 26, 2021
Use Cases and Deployment Scope
I came aware of Notion when preparing for a complete update of my course material as a university guest professor. In this capacity, I share from experience as consultant in the construction industry and bring this into the broader subject of "Building Information Modelling" (BIM). As the previous course has evolved from a Bachelor to a Master's Course, I needed to rethink the whole course content and structure.

While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.

After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.

So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
Pros
  • Flexible document organisation (everything is a page, pages can have subpages)
  • Embedded tables which act as databases (tables with relations, filters and views)
  • Simple markdown structuring
  • Direct online sharing (no separate publication steps)
  • Free Personal Pro plan for academic users
Cons
  • The depth of the formulas is a bit limited (e.g., when compared to Coda)
  • No way to group rows in a Table
  • eBook export or full publishing workflows are not available (but workaround seem to exist)
Likelihood to Recommend
  • Turning a basic spreadsheet (I have countless of those scattered around when researching subjects) into a database with views and filters, in a clean layout.
  • Embedding interactive tables inside a document (no duplication of information required)
  • Clean and friendly minimalistic styling
  • No additional steps required: everything you write is "live". You only have to decide whether to make a doc public or not
Most Important Features
  • Simple and free to use (generous free tier available for everybody)
  • Fully functional on iPad
  • One hub which you can turn into a knowledge base, task manager, interactive document
Notion Feature Ratings
Project Management (7)
72.85714285714286%
7.3
Task Management
80%
8.0
Gantt Charts
60%
6.0
Scheduling
60%
6.0
Workflow Automation
70%
7.0
Mobile Access
100%
10.0
Search
80%
8.0
Visual planning tools
60%
6.0
Communication (3)
73.33333333333333%
7.3
Internal knowledgebase
100%
10.0
Integrates with Gmail and Google Hangouts
70%
7.0
Integrates with Outlook
50%
5.0
File Sharing & Management (8)
80%
8.0
Versioning
70%
7.0
Video files
70%
7.0
Audio files
70%
7.0
Document collaboration
100%
10.0
Access control
80%
8.0
Advanced security features
70%
7.0
Integrates with Google Drive
80%
8.0
Device sync
100%
10.0
Return on Investment
  • In just a short amount of time, the majority of my course draft has been transferred into an interactive online course, always live
  • Sufficient control over page structure gives a clean look, with sufficient means to add some personal touches
  • After a learning period, I could concentrate on the content rather than the tech
  • A huge motivational drive to learn more about no-code platforms (enthusiastic learner!)
Alternatives Considered
While Notion lacks the depth of the formulas of Coda and is less ideal for something more resembling a web application, it compensates with a generous free tier, very usable mobile app (full editing) and clean styling.

Airtable is not suitable for wiki-style document management, but is more efficient for a spreadsheet-style database organisation (= its core feature).

ClickUp and monday.com are first and foremost Task Management platforms, where the document authoring was my primary objective.
Other Software Used
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