What is Accounts Receivable Software?
Accounts receivable (AR) software is a centralized platform that manages the money owed to an organization for its products, goods, or services. It automates invoicing, tracks collection and aging, and matches sales orders and invoices with payments. The software generates statements, collection letters, and reporting. It supports multi-channel collection across all payment methods and locations, including online, digital, EFT, and checks.
The software reduces human intervention and errors, increases accuracy and efficiency, and improves cash flow. It allows accounting departments to handle large numbers of invoices and payments.
AR software is used by accounting departments, managers and executives to review the activities of the accounting department, and by cash managers to obtain real-time information on receivables.
AI-powered AR software enables predictive cash forecasting, providing accurate insights into the size of your expected receivables. It provides tools and information needed to support regulatory compliance.
AR software is often included in Accounting Software suites and Enterprise Resource Planning (ERP) Systems, but those options do not necessarily include the advanced features that can be found in standalone AR products. Standalone AR products will usually support integrations with those systems.
Account receivables solutions collect debt, but they differ from dedicated Debt Collection Software that provides collection capabilities beyond what a traditional account receivables system offers.
Accounts Receivable Software FeaturesAccounts receivable software should have most or all of the following features:
Accounts receivable ledger
Accounts receivable aging tracking
Automated billing and invoicing – custom templates, customer preferences
Automated customer statements
Customer portal - allow customers to view their invoices, payments, and balance
Omnichannel payment method support, online, digital, EFT, ACH, credit cards, checks, cash
Early payments discounting
Payment tracking, invoice, billing matching
Custom workflows, rules, and exceptions for accounts receivable automated and manual processing
Automated email reminders
Automated collection letters
Custom interest and late fee management
Invoice dispute management, staff routing
A central database, AR history, and customer profiles and preferences
Analytics, dashboards, data visualization, and reporting
AI predictive cash forecasting
Mobile app support
Integrations with accounting, ERP, and CPM systems
Accounts Receivable Software Comparison
Consider these factors when comparing accounts receivable software:
Type of Solution: Would your organization benefit from an advanced standalone accounts receivable software solution or would implementing an AR solution that is part of an accounting software suite or ERP system be more suitable? AR point solutions can also vary in specificity, from solutions for high-volume SMBs to standalone enterprise products.
Industry: Accounts receivable products have features that are tailored for specific industries. Robust features that handle invoice disputes are valuable to transportation and logistics businesses, while professional service firms would benefit from invoicing features that are tailored to timesheets and service delivery.
Integrations: When purchasing a standalone AR product, investigate how it integrates with your current accounting and ERP systems.
Implementation: AR software is available as a cloud-based solution, a SaaS solution hosted on a vendor’s server, or as an on-premises installation. Entry-level cloud-based solutions are less costly, support scalability as needed, make it easier and quicker to get up and running, and shield users from infrastructure and maintenance concerns. On-premises solutions ensure that your organization has full control over the AR process and data. The on-premise route may be preferable for some security and legal protection purposes, but cloud solutions are becoming the norm.
Entry-level accounts receivable software usually ranges between $9 and $99 a month. Enterprise-level solutions begin at $500 a month and usually require obtaining a quote from the vendor. Pricing usually depends on the features provided, number of concurrent users, number of customers, and number of transactions. Free trials are available.
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Frequently Asked Questions
Key benefits of using AR software include:
- Improved Cash Flow: Accurate and timely invoicing results in faster payments. Omnichannel automated payment processing expedites payment delivery.
- Improved Cash Management: Predictive cash forecasting provides insights into your future cash flow.
- Cost Savings: Reduced manual work and fewer human errors increase efficiency and accuracy.
- Workload Management: AR automation enables the generation of large numbers of invoices and processing high volumes of payments.
- Risk Management: A complete understanding of a customer’s payment history improves customer credit risk management.
- Improved Customer Relations: AR software facilitates customer communications and supports customer profiles and preferences.