Is Web Based AP in your future?
Bill Aiton | TrustRadius Reviewer
December 19, 2014

Is Web Based AP in your future?

Score 8 out of 10
Vetted Review
Verified User
Review Source

Software Version

Corporate

Modules Used

  • Accounts Payable, Accounts Receivable and Cash Management

Overall Satisfaction with Bill.com

My firm implements accounting software for mid market organizations. Part of that implementation has been Accounts Payable - Vendors, Vouchers, Checks, etc.
We are starting to see some of our customers that are taking the entire AP function and moving it to the cloud by using Bill.com, an innovative new cloud solution for moving Accounts Payable to the web.
Vouchers are scanned to the Bill.com web site, assigned to a vendor and coded to the chart of accounts. They then route to approvers through the internet with email notification and finally, Bill.com will send an ACH payment or cut a check.
Approvals are automated, voucher image library is built, no software or hardware is required and fees are nominal.
And Bill.com will perform the same functions for Accounts Receivable - allowing you to create invoices, route them to customers and receive payments. With AP and AR on the same system, cash forecasting is also supported!

  • Accounts Payable Imaging and Routing - No more file cabinets, not more chasing down invoices lost in mail boxes, no more delay in getting payments approved.
  • No Software or Hardware - since Bill.com is completely cloud based, it is inexpensive to get started and convenient.
  • Fees are Transaction Based - at this time, checks cost $1.49 and ACH payments are $.49 each. Monthly fees are between $50 and $200. Depending on volume, total costs can be much lower than traditional software systems.
  • Eliminates paper checks and file cabinet storage of AP vouchers.
  • Cloud is a strength and a weakness - some customers prefer a personal on-site training resource.
  • Integration to other systems can be limited - for instance, some AP systems integrate to Fixed Assets for automatic set up of new assets.
  • When integrating back to GL systems, 1099 and other information can be difficult to map.
  • Based on volume, the low per transaction fees can total more than on site software systems. But for low volume firms, cost is very nominal.
  • Increased efficiency in approvals
  • Lower cost of systems and people
  • Faster approvals for invoice payment
  • Convenience and quality of solution.
  • Microsoft Dynamics GP,Microsoft Dynamics SL
These on premise solutions can be hosted in the cloud and the manage the AP function as an integral part of the accounting software solution. Approvals and routing are basic, but can be enhanced by third party products. These are tried and true solutions which many accounts are familiar with and comfortable with. While they are not fully browser enabled, you can expect them to offer functions similar to Bill.com. At lower volumes, they will be more expensive but at higher volumes of transactions, they will be comparable. They require hardware and software in place by the organization and take longer to deploy. Still excellent options.
While our firm does not use Bill.com internally, we know many customers that use Bill.com and are very happy with it. Based on the feedback from current users, I would say that the product should have a strong renewal forecast. Once customers move their AP to the cloud, they would be unlikely to move it back given a choice.
The biggest issue to resolve is whether the organization is ok with having this data all in the cloud, or whether and on premise solution is more comfortable. Going to the cloud has many benefits - cost, hardware maintenance and acquisition, imaging. In my experience, the larger the firm, the more preference for an on premise or hybrid solution.
At any rate, the innovation represented by Bill.com is dramatic and the cost savings for smaller organizations can be substantial. Bill.com and firms like it are changing the accounting landscape for organizations!