Item: Microsoft SharePoint
Rating: 8
Author: Verified User

Overall Satisfaction with MS SharePoint

Use Cases and Deployment Scope

We are using SharePoint across all departments within our organization. It is used as a permanent repository for many of our important documents (Contracts, Constitution and Bylaws, Board Meeting agendas and documents, important cases - just to name a few). In the past, we were using a shared drive to store these documents. Others who worked off-site had to connect to the VPN to access any of these documents. Because MS SharePoint is a web-based program, this provides them easy access to the documents. The meta-data category also provides a great way to pull information. I personally appreciate the ability to access the documents without connecting to our internal network.

Pros and Cons

Pros

It allows our staff to access important documents without connecting to the VPN or our network.
The uploading process on the back end is very user-friendly and simple.
The ability to consolidate the many programs of MS is amazingly useful. I can access my calendar, Outlook, documents I was working on all in one place!

Cons

The interface for Outlook in MS SharePoint could be improved to look like the regular Outlook. Our staff has a tough time when the emails are linked together.
Outlook in MS SharePoint does not provide access to other shared In Box (es).
More information on OneNote and OneDrive on the homepage would be helpful.

Return on Investment

We moved from DocuShare to MS SharePoint and it's been proven very effective.
Using MS SharePoint has provided immediate access to documents to staff where in the past, they would have to wait for an admin staff to forward to them.
It has been a positive impact for our organization - our newer staff has really benefited from MS SharePoint.

Alternatives Considered

Xerox DocuShare

We prefer MS SharePoint over DocuShare. The migration was a long process but once we converted to MS SharePoint - we were able to train staff and they are very pleased with the result. The primary reason why we moved to MS SharePoint is that it's web-based and the access is simple and straight-forward.

Likelihood to Recommend

MS SharePoint is well suited for organizations that have staff who work remotely as well as those with physical offices. It allows them the capability to access all the necessary programs in one place. The only setback is that not all programs mirror the original program which may cause some frustration.

SharePoint Feature Ratings

Comments

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MS SharePoint for a user and content uploader - it is GREAT!