Get rid of paper receipts and deal with claiming expenses at the time and not later!
Updated April 16, 2024
Get rid of paper receipts and deal with claiming expenses at the time and not later!
Score 7 out of 10
Vetted Review
Verified User
Modules Used
- Expense Management
Overall Satisfaction with Webexpenses
Across a team of field-based surveyors - this is our core business, so effectively it is used across the whole organisation. The team used to collect paper receipts and post them in once a month. This means receipts are submitted via the system.
- Plots different cost codes.
- You can upload on a daily basis and then it is quicker at the end of each month.
- You can separate cash and credit card into different claims.
- It adds everything up!! Simple but necessary!
- The photos snap to square - would be better if they stayed portrait as you have to keep retaking.
- When we signed up we were told that there would be integration with our credit card receipts but this hasn't been possible - we are with HSbC bank.
- I find it confusing between taking photos for each item or loading them up first.
- It's positive from filling in the dreaded excel expenses form - positive.
- Cost is the same as the stamps ... so cost neutral.
- Less paperwork which is a benefit - Positive.
- No errors with maths - positive.
All claims go into our FD, and he approves. He much prefers it and it is working well.
Do you think Webexpenses delivers good value for the price?
Yes
Are you happy with Webexpenses's feature set?
Yes
Did Webexpenses live up to sales and marketing promises?
I wasn't involved with the selection/purchase process
Did implementation of Webexpenses go as expected?
Yes
Would you buy Webexpenses again?
Yes
Using Webexpenses
40 - Our business provides site based reinstatement cost assessments for insurance purposes. Web expenses is used by the field based surveyors for mileage, accommodation, subsistence food etc.
The admin team are occasional users for mileage to training or off site meetings. The management and sales and marketing team use the system for client meetings, mileage, accommodation etc.
The admin team are occasional users for mileage to training or off site meetings. The management and sales and marketing team use the system for client meetings, mileage, accommodation etc.
I don't think we have any specific person in house. We are self taught and train each other to use the system. We would refer to the online support if needed.
- ease of use
- no need to post receipts in the mail system
- cost saving due to the cost of postage
- easier for finance team to manage the expenses process
- auto calculation of mileage saves time
- we thought it would be more expensive than a manual process but due to the increase cost of postage it saves money
- not sure currently