Item: Webexpenses
Rating: 8
Author: Javier Roberto Morales Estrada

Use Cases and Deployment Scope

Being used by the whole company as benefits for the employees. It takes certain expenses and puts them on the company's shoulders rather than the employees'. It also serves as a useful tool to help organize team events in a grass-roots manner, such as organizing dinners with the team, summer events, winter events and even barbecues with the team.

Pros and Cons

Helps my company facilitate work-from-home equipment acquisition
Good way of keeping track of benefits
Gives employees the opportunity to organize events

Marking notifications as "read" could be easier

Return on Investment

Employees are happier since some of their expenses are taken care of.

Usability

It's really good, but can use some improvements here and there. Webexpenses provides an appropriate way to keep track of the expenses made by the employees, whether it is by purchase of equipment or other self-development tools, or to facilitate budgeting for team building events without the need for management to be fully involved.

Time Savings

I have used it to get reimbursed for personal development tools, such as courses, that helped me get promoted into a different department. In addition, I've also used webexpenses for the purposes of teambuilding activities, by organizing barbecue summer nights, for which the company allowed me to use some of the budget to purchase ingredients for said events. The process for submitting the invoices and getting reimbursed in all of these cases were straight-forward and intuitive, allowing for a smooth experience.

Requirements

The most important and crucial elements that webexpenses needs to provides, and successfully provides without fail, are the convenience of being able to adequately get reimbursed for purchases that usually come from the company's budget, without needing to issue company cards or accounts to every employee. There is also convenience in the process itself, with a single interface that allows for the processes to happen in one place, avoiding unnecessary bureaucracy in the company.

Key Insights

Do you think Webexpenses delivers good value for the price?

Yes

Are you happy with Webexpenses's feature set?

Yes

Did Webexpenses live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Webexpenses go as expected?

I wasn't involved with the implementation phase

Would you buy Webexpenses again?

Yes

Likelihood to Recommend

It's well suited for big companies where it's difficult to keep track of every single expense in a manual way. Makes it cheaper and requires fewer accountants. Not the best for self-employed people, since the service might be redundant for them. In addition, the services provided by webexpenses make organizing team building events a feasible possibility from the employees' perspective, allowing for more genuine connections to be created by the employees themselves without having to rely on their own wallets.

First impressions

Overall Satisfaction with Webexpenses