What users are saying about
23 Ratings
44 Ratings
23 Ratings
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Score 7.5 out of 101
44 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow'>trScore algorithm: Learn more.</a>
Score 7.7 out of 101

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Mavenlink

Mavenlink is well suited in organizations that are remote or have remote workers. It is great to have everyone on the same page and that everyone has access to project status and updates. We have also used Mavenlink as our timecard tracker though this is not necessarily needed by every organization. It would not be the greatest platform to use when there are less than 5 people in an organization.
Chandler Elmore profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.3
Mavenlink
7.4
Task Management
ActiveCollab
8.8
Mavenlink
8.8
Resource Management
ActiveCollab
7.4
Mavenlink
7.8
Gantt Charts
ActiveCollab
5.9
Mavenlink
8.2
Scheduling
ActiveCollab
6.6
Mavenlink
6.8
Workflow Automation
ActiveCollab
7.0
Mavenlink
8.2
Team Collaboration
ActiveCollab
8.3
Mavenlink
7.5
Support for Agile Methodology
ActiveCollab
6.7
Mavenlink
Support for Waterfall Methodology
ActiveCollab
7.0
Mavenlink
Document Management
ActiveCollab
9.0
Mavenlink
6.0
Email integration
ActiveCollab
8.0
Mavenlink
7.2
Mobile Access
ActiveCollab
6.6
Mavenlink
6.3
Timesheet Tracking
ActiveCollab
8.5
Mavenlink
8.4
Change request and Case Management
ActiveCollab
5.1
Mavenlink
6.5
Budget and Expense Management
ActiveCollab
6.9
Mavenlink
7.1

Professional Services Automation

ActiveCollab
6.1
Mavenlink
6.2
Quotes/estimates
ActiveCollab
5.5
Mavenlink
7.3
Invoicing
ActiveCollab
6.1
Mavenlink
5.3
Project & financial reporting
ActiveCollab
7.8
Mavenlink
7.2
Integration with accounting software
ActiveCollab
4.9
Mavenlink
5.1

Pros

ActiveCollab

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Mavenlink

  • Planning with Gantt and risk views
  • Booking resources across the whole company
  • Contextualising the info in a single view
Haider Alleg profile photo

Cons

ActiveCollab

  • It does not provide support to scaled agile frameworks like SAfe which is there for Rally & Agilecraft.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Mavenlink

  • Still growing into their platform so some fine tuning with minor features
Kristin Stull profile photo

Likelihood to Renew

ActiveCollab

No score
No answers yet
No answers on this topic

Mavenlink

Mavenlink 8.8
Based on 4 answers
Poor updates, increased price and subpar service.
Jodi Jahrling profile photo

Usability

ActiveCollab

No score
No answers yet
No answers on this topic

Mavenlink

Mavenlink 7.2
Based on 4 answers
It constantly changes and you have no control over changes.
Jodi Jahrling profile photo

Reliability and Availability

ActiveCollab

No score
No answers yet
No answers on this topic

Mavenlink

Mavenlink 9.1
Based on 1 answer
Mavenlink gives advance notice for system upgrades, and they're not during our business day. Mavenlink has always been available when we needed it.
Micquella Anthony profile photo

Performance

ActiveCollab

No score
No answers yet
No answers on this topic

Mavenlink

Mavenlink 7.7
Based on 2 answers
There were less than a handful of times where we saw any issues with Mavenlink performance. Pages load quickly. Sometimes a search seems to take more than few seconds, but it's never been a huge deal.
Micquella Anthony profile photo

Support

ActiveCollab

No score
No answers yet
No answers on this topic

Mavenlink

Mavenlink 9.1
Based on 5 answers
They are not friendly or supportive. They will quote company policies and re-direct without fully understanding the issues you are having.
Jodi Jahrling profile photo

In-Person Training

ActiveCollab

No score
No answers yet
No answers on this topic

Mavenlink

Mavenlink 9.1
Based on 1 answer
We prepared questions in advance, and our trainer was an expert in what Mavenlink was and wasn't able to do. We were able to have multiple people trained at once.
Micquella Anthony profile photo

Online Training

ActiveCollab

No score
No answers yet
No answers on this topic

Mavenlink

Mavenlink 8.2
Based on 1 answer
The training was very well-organized. We were able to send questions in advance so the instructor knew what to cover, and the brought up related topics to maximize the usefulness of what they were teaching us.
Micquella Anthony profile photo

Implementation

ActiveCollab

No score
No answers yet
No answers on this topic

Mavenlink

Mavenlink 5.6
Based on 4 answers
Dedicate as much internal time to the implementation effort as possible, even if you're using a 3rd party or Mavenlink services. Your team knows your processes the best
Micquella Anthony profile photo

Alternatives Considered

ActiveCollab

We chose Active Collab overall because we liked its easy to use user interface, project management suite and agency/vendor/client interaction capabilities. We also chose it primarily because it was offered as a web-based platform that offered very clean and easy mobile access for our off-site users as well as clients and third-party vendors. Mavenlink and Basecamp, at the time, were more suited to specifically be used for project management on a more granular scale for project managers, not necessarily the whole team, including vendors and clients collaboration.
Jorden Beatty profile photo

Mavenlink

At the time when I signed my 3-year contract, it seemed like Mavenlink was the best deal since they offered quarterly billing. However, with 20/20 hindsight, I would have selected either Project Bubble, Redbooth, or Basecamp. With so many of these tools abounding these days, it's probably better not to be locked into any sort of contract. Admittedly, finding the right project management tool for you has to be trial and error.
Carlton Smith profile photo

Scalability

ActiveCollab

No score
No answers yet
No answers on this topic

Mavenlink

Mavenlink 8.2
Based on 1 answer
It's very easy to add users and contractors into Mavenlink. There's also an option that let's you manage access for teams in multiple locations.
Micquella Anthony profile photo

Return on Investment

ActiveCollab

  • Active Collab has helped us to move to a completely digital project management system, moving away from physical time sheets and assignments many years ago. Since then, the platform has grown very quickly and very adeptly, and that is why we continue to use it.
  • The Active Collab platform helps us with quick, easy access to our project management system, even for off-site users, vendors and clients.
  • Time tracking and profit analysis has been great to help us price new agency services and change requests.
Jorden Beatty profile photo

Mavenlink

  • Average time from invoice to payment decreased from 21.2 days to 13.6 days.
No photo available

Pricing Details

ActiveCollab

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing

ActiveCollab Editions & Modules

ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

Mavenlink

General

Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$199 / hour*
1.  Training starts at $199. Additional client success programs are available.

Mavenlink Editions & Modules

Mavenlink
Edition
Teams
$191
Premier
$492
Professional
$293
1. annually, for up to 5 users. Additional Users: $4/month/user
2. For larger customers, price can go as low as $10.
3. per user, per month
Additional Pricing Details

Add comparison