What users are saying about
34 Ratings
34 Ratings
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Score 8.6 out of 100
3 Ratings
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Score 4 out of 100

Feature Set Ratings

  • ActiveCollab ranks higher in 2 feature sets: Project Management, Professional Services Automation

Project Management

7.4

ActiveCollab

74%
4.3

Project Insight

43%
ActiveCollab ranks higher in 13/14 features

Task Management

9.0
90%
11 Ratings
6.0
60%
2 Ratings

Resource Management

7.0
70%
7 Ratings
3.0
30%
2 Ratings

Gantt Charts

8.8
88%
6 Ratings
7.0
70%
1 Rating

Scheduling

6.3
63%
10 Ratings
2.0
20%
1 Rating

Workflow Automation

7.0
70%
1 Rating
8.0
80%
1 Rating

Team Collaboration

8.0
80%
12 Ratings
4.0
40%
2 Ratings

Support for Agile Methodology

7.0
70%
7 Ratings
3.0
30%
1 Rating

Support for Waterfall Methodology

7.0
70%
1 Rating
4.0
40%
1 Rating

Document Management

8.1
81%
7 Ratings
1.0
10%
2 Ratings

Email integration

8.4
84%
8 Ratings
7.0
70%
2 Ratings

Mobile Access

3.0
30%
9 Ratings
N/A
0 Ratings

Timesheet Tracking

9.9
99%
8 Ratings
2.0
20%
1 Rating

Change request and Case Management

8.8
88%
7 Ratings
5.0
50%
1 Rating

Budget and Expense Management

5.9
59%
6 Ratings
N/A
0 Ratings

Professional Services Automation

7.5

ActiveCollab

75%
5.0

Project Insight

50%
ActiveCollab ranks higher in 4/4 features

Quotes/estimates

6.9
69%
7 Ratings
N/A
0 Ratings

Invoicing

6.9
69%
6 Ratings
N/A
0 Ratings

Project & financial reporting

8.4
84%
6 Ratings
5.0
50%
1 Rating

Integration with accounting software

7.9
79%
4 Ratings
5.0
50%
1 Rating

Attribute Ratings

  • ActiveCollab is rated higher in 2 areas: Likelihood to Recommend, Support Rating

Likelihood to Recommend

8.0

ActiveCollab

80%
12 Ratings
4.0

Project Insight

40%
2 Ratings

Support Rating

7.1

ActiveCollab

71%
6 Ratings
4.0

Project Insight

40%
2 Ratings

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












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Project Insight

My rating would vary depending on the types of projects that need to be managed. Since I am in software, I don't think it was an excellent fit to manage software projects unless they are small projects with only a few tasks. On the other hand, if you are needing to manage a wide range of departments that are working on a single project with many moving pieces, then I would think that PI might be a better fit. Think of it as a jack of all trades, but master of none.
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Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
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Project Insight

  • History tracking for any changes made to data.
  • Tracks all milestones and retains records for lifetime of account.
  • Easy extracting for reporting purposes.
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Cons

ActiveCollab

  • Does not maintain default categories for tasks
  • Makes information difficult to share with others not on AC
  • Relies on other people to track their time correctly in categories for estimates
  • Mobile app is very hard to use and not user-friendly if you are working with multiple projects
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Project Insight

  • Not a good fit for all types of projects
  • Very Complex
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Pricing Details

ActiveCollab

Starting Price

$7 per member/per month

Editions & Modules

ActiveCollab editions and modules pricing
EditionModules
Self-Hosted Plan$999.001
ActiveCollab Project Management$7.002

Footnotes

  1. license
  2. per member/per month

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

Optional $6.25

Additional Details

Project Insight

Starting Price

$0

Editions & Modules

Project Insight editions and modules pricing
EditionModules
FreeSign Up & invite your team1
#3 ADD-ONSGrow as you go2
Enterprise$453

Footnotes

  1. none
  2. none
  3. per user or volume licensing options.

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

No setup fee

Additional Details

Support Rating

ActiveCollab

We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
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Project Insight

I found Project Insight somewhat opaque overall. I thought the training was sparse and answers to questions few and far in between. There was a lot of power there for the dedicated user/administrator. For me, who was a casual user and administrator, I found support lacking. I didn't administer Project Insight much, just some work on integrations with other tools.
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Alternatives Considered

ActiveCollab

ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
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Project Insight

  • When I got to the company where I used Project Insight, we had our own custom tool that fit the tasks that it was designed for but wouldn't grow with the company unless resources were put onto expanding capabilities. We needed something more.
  • We replaced that tool with Redmine. It worked well and was easy to use, but it looked pretty dated when we got it, and since we didn't have many resources for managing, it looked dated after a few years without receiving upgrades. It was a decent tool for small teams that were focused on similar tasks. Redmine was much more straightforward than Project Insight and felt more reliable since we never had an issue with our internal servers. On the other hand, Redmine felt dated and didn't fit as many of the tasks that were needed. Redmine's price was right if you installed it locally and was probably still cheaper if you used their SAAS version.
  • Jira, on the other hand, felt like an excellent tool for software teams. Jira had a great project and task management and felt right for a software team. Jira also had useful integrations, even with Project Insight. Jira seemed pretty unreliable, worse than Project Insight. Our team would have preferred Jira, but I think it didn't work for other teams.
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Return on Investment

ActiveCollab

  • Allows our team to stay organized and keep conversations on tasks.
  • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
  • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
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Project Insight

  • Reduction in costs on materials (i.e. - paper documentation)
  • Improved efficiency given that our field members need to report back on an hourly basis
  • Web based platform allows anyone access to the same information
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Screenshots

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