What users are saying about

ActiveCollab

18 Ratings

WorkflowMax

Top Rated
57 Ratings

ActiveCollab

18 Ratings
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Score 7.8 out of 101

WorkflowMax

Top Rated
57 Ratings
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Score 7.8 out of 101

Add comparison

Likelihood to Recommend

ActiveCollab

Overall, ActiveCollab is a great project management tool. If you're looking for a platform for your team to track their tasks, communicate with one another, share files, etc., then ActiveCollab is the exact right choice. It even allows you to invite external users to collaborate with (such as clients) and lets you set up custom visibility for them.
Ali Zakeri profile photo

WorkflowMax

WorkflowMax is a good solution for the architecture and design profession in that it allows for multiple ways to track a project, apply time to a project, and invoice against a project. The ability to do staffing forecasting and future planning fills a need that most firms in this profession require.
No photo available

Feature Rating Comparison

Project Management

ActiveCollab
7.4
WorkflowMax
8.3
Task Management
ActiveCollab
9.3
WorkflowMax
9.0
Resource Management
ActiveCollab
7.5
WorkflowMax
8.0
Gantt Charts
ActiveCollab
6.1
WorkflowMax
Scheduling
ActiveCollab
6.5
WorkflowMax
7.0
Workflow Automation
ActiveCollab
7.0
WorkflowMax
Team Collaboration
ActiveCollab
8.6
WorkflowMax
8.0
Support for Agile Methodology
ActiveCollab
6.7
WorkflowMax
Support for Waterfall Methodology
ActiveCollab
7.0
WorkflowMax
Document Management
ActiveCollab
8.9
WorkflowMax
6.6
Email integration
ActiveCollab
8.0
WorkflowMax
Mobile Access
ActiveCollab
6.8
WorkflowMax
10.0
Timesheet Tracking
ActiveCollab
8.5
WorkflowMax
10.0
Change request and Case Management
ActiveCollab
5.3
WorkflowMax
7.4
Budget and Expense Management
ActiveCollab
7.1
WorkflowMax
9.0

Professional Services Automation

ActiveCollab
6.3
WorkflowMax
9.2
Quotes/estimates
ActiveCollab
5.8
WorkflowMax
10.0
Invoicing
ActiveCollab
6.6
WorkflowMax
10.0
Project & financial reporting
ActiveCollab
7.7
WorkflowMax
8.0
Integration with accounting software
ActiveCollab
5.1
WorkflowMax
9.0

Pros

  • Daily notifications to the mail about upcoming tasks and expired, if any.
  • Preparation of financial reports and tasks for specific projects. You can form for individual tasks, employees and other criteria.
  • The availability of the gantt chart greatly simplifies the process of building the project, as it is an effective tool that helps to see the order of tasks to be performed.
Иван Шайхисламов profile photo
  • WorkflowMax is a powerful application (or set of modules) which streamlines several processes into one.
  • From job data to invoicing to payroll we have the ultimate control.
  • Links seamlessly with Xero for our accounting.
No photo available

Cons

  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Ali Zakeri profile photo
  • Customer service
  • User ability for WorkFlowMax users
No photo available

Likelihood to Renew

No score
No answers yet
No answers on this topic
WorkflowMax9.0
Based on 1 answer
Because we can't imagine being without it!
Lindsay Simpson profile photo

Usability

No score
No answers yet
No answers on this topic
WorkflowMax9.0
Based on 2 answers
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
No photo available

Support

No score
No answers yet
No answers on this topic
WorkflowMax8.2
Based on 1 answer
The support team are excellent. The only downside is that you can't phone them!
Mary Moore profile photo

Implementation

No score
No answers yet
No answers on this topic
WorkflowMax9.1
Based on 1 answer
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks?What are you going to give clients i.e. how will your proposals and invoices look?
Mary Moore profile photo

Alternatives Considered

I have used multiple project management platforms such as ActiveCollab, JIRA, Trello, etc. Trello has great visualization with their (Kanban Board) board system and support drag and drop functionality for managing tasks. ActiveCollab, however, does not have the fancy visualization, but is very powerful when it comes to ticketing, task management, task delegation, time tracking, etc.
Ali Zakeri profile photo
We tried a couple of solutions before settling on WorkflowMax, we chose WorkflowMax for as it did what we needed without being over complicated.
Andy Mogg profile photo

Return on Investment

  • We began to finish projects on time, which undoubtedly will influence the return of customers
Иван Шайхисламов profile photo
  • WorkflowMax training for new users is quick and easy with all the help and videos that are provided. A real time-saver when it comes to training new users
  • Our Director is able to keep tabs on all the leads he generates, and he can see at a glance exactly where each lead is at
Andrea Steed profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

WorkflowMax

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
WorkflowMax Editions & Modules
WorkflowMax
Edition
1 User
$15/month1
5 Users
$49/month1
10 Users
$99/month1
20 Users
$149/month1
Unlimited
$199/month1
1. Bracketed Pricing
Modules
Lead Manager Module
$15/month
WorkflowMax Premium
$50/month
Additional Pricing Details