Make Better Use of your Spreadsheets with Airtable
We use Airtable to manage our entire sales process, from tracking above the funnel leads, all the way to closing a deal. Their are several …
Starting at $10 per month
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What is Airtable?
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
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Popular Features
- Team Collaboration (204)9.393%
- Resource Management (181)9.090%
- Task Management (185)8.383%
- Mobile Access (180)3.535%
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Powerful Simplicity: Airtable Enables Ticket Tracking and Management
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Pricing
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$10.00
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$20.00
Cloud
per month (billed annually)
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- No setup fee
For the latest information on pricing, visithttps://airtable.com/pricing
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- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $10 per month
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What is Airtable?
Airtable is a collaboration platform designed to empower 30,000+ companies for content pipelines, product management, events planning, user research, and more.
The vendor’s value proposition is with the friendly interface, customizable grid, calendar, form, and stacked card views, and a fully flexible structure, Airtable empowers users to build workflows that work the way they want.
Airtable Features
Project Management Features
- Supported: Task Management
- Supported: Resource Management
- Supported: Gantt Charts
- Supported: Scheduling
- Supported: Workflow Automation
- Supported: Team Collaboration
- Supported: Support for Agile Methodology
- Supported: Support for Waterfall Methodology
- Supported: Document Management
- Supported: Email integration
- Supported: Mobile Access
- Supported: Timesheet Tracking
- Supported: Change request and Case Management
- Supported: Budget and Expense Management
Airtable Screenshots
Airtable Videos
Meet Airtable
While many options can carry a large price tag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Airtable is one of the best free project management software on the market.
Airtable Competitors
Airtable Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
Airtable starts at $10.
Reviewers rate Team Collaboration highest, with a score of 9.3.
The most common users of Airtable are from Small Businesses (1-50 employees).
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Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Recommendations
Airtable is a versatile tool that has been widely adopted by various organizations and professionals across different industries. One such example is a theatre production company that uses Airtable to manage a wide range of tasks, including project management, grant tracking, community building, fundraising, and more. Both internal and external team members rely on Airtable to keep track of project status, ensuring smooth collaboration and effective project execution.
Another use case involves a micro not-for-profit organization that utilizes Airtable for reporting, site management, application management, financial modeling, and storing digital assets. With Airtable being used across all functions of the organization, it serves as a central hub for managing crucial information and streamlining operations.
Additionally, Airtable proves to be an indispensable tool for communication teams who rely on it to document tasks, manage timelines, and handle requests. From marketing project management to asset management and calendars, Airtable provides the necessary tools for efficient organization and collaboration.
School districts also benefit from Airtable's capabilities as it helps them log and assign projects, track due dates, and manage media creation. Media teams specifically utilize the platform to create videos, custom courses, graphics, and more. By leveraging Airtable's functionalities, they can streamline their workflows and enhance productivity.
Furthermore, Airtable finds its place within UX teams who use it as a central repository for storing and organizing UX research, studies, and insights. Its collaborative features enable seamless collaboration with other departments, fostering knowledge sharing and driving innovation.
Overall, Airtable proves valuable in numerous domains such as content creation, website development, finance database management, client database organization, event management for live events and concerts in radio foundations or non-profit organizations. It assists in managing databases, outreach efforts, tracking assets or donations for non-profit organizations or keeping records of animal care in sanctuaries. The simplicity of data entry paired with powerful features allows users to easily track leads or student data in organizations or schools. Airtable's user-friendly and collaborative interface has made it the go-to solution for teams managing complex projects, streamlining communication, and ensuring efficient organization across various sectors.
Users of Airtable have expressed several recommendations based on their experiences with the product:
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Many users recommend taking advantage of the step-by-step initial walkthrough and exploring all the features of Airtable to fully understand its capabilities.
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Users suggest trying out Airtable's free trial to assess its functions and determine if it meets their needs before making an investment.
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Users highly recommend giving Airtable a try, as they believe it is worth the investment and can greatly enhance task/project management and team collaboration. They mention that the added benefits of a paid plan easily justify the cost, especially for organizations seeking a sleek, cloud-based suite.
These recommendations emphasize the importance of exploring and understanding Airtable's functionalities, testing out the free trial, and considering its value for task management and team collaboration.
Attribute Ratings
Reviews
(1-25 of 123)Companies can't remove reviews or game the system. Here's why
January 04, 2024
Airtable is simple and worth the low price
Airtable started as a nice way to log our "tickets" regarding business intelligence and analytics project requests. Aside from that, we started using Airtable to host images from our content department. Airtable is really just a clean, dead simple, database tool that end users love. Additionally, it has a really easy API backend if you want to make your Airtable have unique automated update functions happening.
- The cost of Airtable is VERY reasonable on a per user basis.
- The front end color choices are very nice (UX).
- The backend API is very simple to use for developers.
- Airtable could use some more formulas to let end users apply functions to their data easier.
- I'd love some "out of the box" connectors between our cloud database and Airtable.
- The billing cycles could be longer than monthly.
March 21, 2022
Airtable is great for keeping track of project statuses and what the rest of the team is doing
Our organization uses Airtable to keep track of current, past, and incoming projects. It's used across the entire organization. It helps keep track of all of our projects, see who's working on them, when they're due, who the contact is, and so much more. It's been an incredibly helpful tool for our company.
- Keeping track of project statuses
- See who's working on which project
- Add details to project statuses, like contact name, when it's due, etc.
- More user friendly aspects
- Tutorial
- Maybe a more in depth set of instructions as well, as there are a lot of features
December 08, 2021
As good as you make it
I've used Airtable to both manage a multistage workflow with 10+ contractors as well as accept and track tasks in a larger corporate environment. This spanned both desktop and mobile usage. The multistage use required an easy to no training approach to remain effective with revolving contractors and even covered some basic reimbursement tracking needs. The corporate environment needed an ability to provide visibility across the company to project statuses, which was easily possible using their iframe embedding feature.
- Managing rows as items
- Flexible setup that gets the most out of the tool
- Intuitive integrations
- Logical behavior (Functions behave as expected)
- Just works
- Can get spendy
- More features before paywall
- More mobile functionality
November 09, 2021
Airtable for Tracking Tasks and Projects
I use Airtable to track and manage my design projects. It allows me to stay on top of my assignments, and at a glance I can view the status of all of my current projects. Using Airtable helps prevent important tasks from falling through the cracks.
- I can create tables, create and customize fields
- Airtable has capabilities commonly found in spreadsheet applications, but also has some of the features found in databases.
- The ability to filter fields. I set up a filter on the status field, so when a project is marked, complete, on hold, or canceled, that record is hidden from my current projects table view. If it is marked complete, the record is moved to the completed projects table view. In this way I can easily access a record of past projects
- Being able to duplicate tables and create alternate views
- Collapse and expand records. When I collapse the rows, I can easily scan current projects, next steps, project status, and due dates. When I expand the row, or field, I can see more detailed information about that field or record very easily. I can also expand or open the entire record. This is is helpful, when I am entering a lot of information to multiple fields in that record.
- Changing font color | I wish Airtable had this feature, this would be incredibly helpful. I often have a long lists of projects and tasks. When I have a high priority project, it would be great to mark that project name in orange or red text or another standout color, so I don't lose sight of it.
- Credit Program | Airtable has a credit referral program, that awards you with credits toward upgrades within the application. A credit that you could also use outside of the application would be better.
- Workspace Appearance | You can change and customize the workspace appearance and change the dashboard color. There are some preset colors you could choose, but it would be great if they added a color picker, where you could pick a custom color or select a color with a hex value to match your organization's colors or just your own preferences.
August 22, 2021
Airtable is easy to use and cutomizable
Specific departments at my company use Airtable for project management, participation tracking, employee data, and more. Airtable helps us track data in a shareable, trackable, aesthetic way, and offers much more user-friendly options for filtering and tracking compared to Excel or Google Sheets.
- Filtering and grouping data.
- Offering customized views for the data you want and need to track.
- Allowing you to embed Airtable data in other places.
- Tracking detailed changes from yourself and other users
- Easier in-product user-tutorials to help users perform different functions
May 17, 2021
Airtable Review
Airtable is mainly used across my Account Management Department for the organization. We use it to keep track of all RFP's that come in from sales, status updates, revenue, wins/losses, etc. We also use it to keep track of reservations for homepage takeovers, newsletters, etc. It is also a great way to keep track of PTO and vacation days.
- Great organization tool for project management.
- Variety of customizations.
- Very use friendly, especially on mobile.
- There is limited options on the free version.
- Big learning curve for beginners.
May 16, 2021
Catch some Airtable
Our marketing department uses Airtable to build content calendars for clients. We also use various templates within the software to manage retainer accounts, monitor capacity, and plan content for months ahead at a time.
- Color coding various types of content makes it easy to see, at a glance, what is coming up for marketing initiatives.
- Airtable has amazing templates built out to help you get started quickly.
- If you don’t want to use a template, you have the freedom to customize the template for exactly what you need.
- We are able to store user personas, keywords, types of content, etc. and access it all in one view.
- It would be really helpful if Airtable had a stronger “onboarding” or “how-to-use” when sharing the table to a client or other user.
We use it as an informal CRM - currently, we use Salesforce as our main CRM across both the CS and Sales departments, but Airtable has made it easy to pull core customer details from Salesforce, while allowing our CS team have visibility on priorities and action items when it comes to the customer lifecycle.
- Permissioning.
- Project Management.
- Customization.
- Mobile experience.
- Certain relation-dependent action between cells can be limiting.
- Data fitting into each cell nicely for visibility (you'll have to expand certain fields to see all of the information).
April 11, 2021
Document and data storage that actually works
Our organization uses this tool as a collaborative space to share data. In our certain case, most of the data that goes in there is what we need to complete operationally throughout the year and also how we keep track of what gets done and managing our clients. It helps to keep us organized and accountable and assists us in working together.
- Project management
- Document storage
- Forms
- CRM
- Task management
April 09, 2021
Airtable helps track sales
Airtable is being used by the Sales and Marketing department to track an overview of our best leads and sales data. It allows us to see where we should put more (or less) of our efforts in regards to leads.
- More features than Sheets or Excel
- Cloud-based
- Customizable
- Create an easier functionality for users who aren't good at math or coding.
April 02, 2021
Great software for a lot of different applications
We use Airtable to keep track of the deliverables that we need to complete for each one of our partners and the progress of each. We have many different tabs that relate back. We also at some points use this tool as a CRM of sorts. It helps us keep data organized in an interface that is easy to use.
- Data storage.
- Relationship management.
- Easy interface.
- Levels of access
- Locking certain features for users
April 01, 2021
Airtable is colourful and does tables well!
I use Airtable to organize social media planning and general project organization within my business. I mostly use it myself, but can also share the tables with people within my business and we can work on them together. Honestly, I have been shifting over some projects from Airtable to Notion - Notion has a similar setup with the tables, but I find it more intuitive and has more features.
- Organization.
- Colour coding.
- Ability to move items around/flexible.
- Some of the best features are paid only (I would prefer to have access to all features as a free user, but have a limit on number of tables or people instead).
April 01, 2021
Airtable for Live Events
We use it to manage our budget, track expenses, and provide project financial details to our teams. We create our project reports through Airtable and use it to submit AP invoices to our accounting dept. Project teams also use it to manage other aspects of their projects from inventory to scheduling.
- Sharing and distribution.
- Privacy and security.
- User friendly.
- Editing and backtracking on mistakes.
- Pasting from large Excel files.
- Exporting to Excel.
April 01, 2021
Amazing tool for social media planning
My Marketing department uses Airtable to schedule social media on a digital content calendar. We are new users to Airtable and have been using it for less than 6 months. In our social media scheduling, we use Airtable to determine platform, caption, hashtags, what group of our users the post targets, what photo will be used, the day the post will be made, the day the event is happening (if applicable), and any link that will be included with the post (if applicable.)
- Calendar view
- Customization/Versatility
- Ease of use
- Different views
- Color coding (may be available on paid version)
November 29, 2020
Great for project management and team collaboration
Score 10 out of 10
Vetted Review
Verified User
We are using Airtable for managing our small projects withing the marketing department. Airtable allows us to be organized and add all out tasks with one workspace. Tagging members and sharing files with Airtable is so easy and assigning tasks using this platform is very convenient and facilitate our remote work during this COVID-19 situtation.
- Easy to use in managing projects
- Allows multiple users to work easily
- Great integration with Slack for better communication
- Mobile app needs more improvement
- More templates are required to fit any project
Score 8 out of 10
Vetted Review
Verified User
We are currently using Airtable within our business unit marketing department to help organize our yearly media (direct and non-direct advertising) plan - including the media schedules, creative brand assets, and UTM links tracking details. This tool is used between our company and marketing agency partner. Within our marketing department, we have approximately five users at any given time. We love that data can be easily shared across teams and edit in real-time. This is an extremely affordable solution that helped us transition from Microsoft Excel spreadsheets shared via email to a comprehensive dashboard-like tool. Sorting data by brand, division, dates, advertising creative, and media publishing outlet truly helped us streamline many processes and become efficient between company and marketing agency partner.
- Sort and manipulate data.
- Store PDF and JPEG files (advertising creative).
- Easy collaboration.
- Team friendly.
- Paid product.
- Requires training to understand capabilities.
- Lacking integration with other digital solutions.
January 23, 2020
Free is always good
Right now we use Airtable for our whole organization. We use it to manage weekly tasks. Every week we look at the Airtable to see what needs to be done and mark off tasks that are complete. We also use it for our influencer management and shipping management. It helps us store key information in all the same place.
- Flexibility: there are many view features and different ways you can use the product
- Integrations: there are so many apps you can integrate it; from Slack to Shipstation
- Beautiful: it just looks nice to use. Sometimes project management apps are ugly, this isn't
- Pricing model: we don't like how we have to pay per user.
- Calendar view: we wish the calendar view was better, or if there were different types of calendar views. Right now there is just one.
- Complicated: some parts of the app are a little complicated.
December 13, 2019
An Excellent Database Solution!
I use Airtable in place of other spreadsheet programs across our entire organization. Airtable allows us to create custom data in a very easy-to-use format. The tables (or "bases") as the program refers to them, follow a very intuitive process for creation and use. We don't have to re-invent a base each time we need data because we can simply clone and existing base or create one using the many templates available.
- Airtable has a great dashboard that simplifies finding what you need!
- There are great video tutorials with step-by-step instructions.
- More example bases would be helpful.
- Importing could be a little easier.
November 19, 2019
Airtable# Best CRM# Create # Manage # Happy clients
Our organization uses Airtable for managing database spreadsheets, which is the best way to manage the data and tasks. Our organization uses it throughout all the departments. It addresses the major business problems of managing the data and CRM for managing customers and projects. All the uses can track the progress, and deadlines can be set accordingly.
- Airtable is an excellent CRM tool. Helps in managing data in the form of spreadsheets and task management. All tasks are well managed with all details and deadlines.
- It is used for Project Management, where all team members can track project progress and work within defined deadlines.
- Another major strength is that data is managed by key values, one to one or one to many relations.
- One significant missing functionality is the lack of communication modes for internal communication using Airtable.
- Synchronization of data sometimes results in a violation of integrity.
- Airtable has its application version for both android and IOS; IOS application needs major revisions as it has a lot of crashes.
October 01, 2019
Great project organization tool
Airtable is used as an organization tool in a couple of different ways by my company. The product team uses it to keep track of our missions and themes for the work we are aiming to accomplish. We also use it to keep track of the status of items as well as the reasoning behind doing them. We also use it to communicate the status and reasoning of those items to the rest of the organization. Our services team uses airtable to help manage the onboarding of our largest clients as well as sharing product priorities and current work with them.
- Great customization options that allow you to do many different things with it.
- The ability to link different parts of a base to one another. This has allowed us to quickly and easily link teams to PMs to epics to missions to themes.
- Customizable slack notification options.
- I don't like that once you link an item to another element you can no longer color code the item. Instead you have to put a color marker on the row overall which is much less noticeable. It makes it harder to see the status of a given thing at a glance.
- Not sure if this is just my org or their overall pricing structure as I was not part of the purchasing team but making it a cost per user hampers the ability to share with other people outside of the product organization.
September 18, 2019
Airtable is a great (but expensive) database tool
Airtable is used to make databases for differente purposes. We use it to make assets databases for our game production creation, pipeline and workflows. We integrate those databases so all information is in the right place at the right time. We use it to make financial sheets and reports too.
- Great interface and user experience
- Many ways to implement the database structure according to your needs
- Different views for different uses make it a very flexible tool
- The pricing of the paid tiers are expensive
- Many limitations in the free and plus plans
- The comments pane inside the cards is very limited
September 08, 2019
AirTable for a Lean Not-For-Profit
Our micro not-for-profit organization uses AirTable across all our functions—reporting to the executive, dealing with the management of our 6,400sqm site, managing applications for space, roles and events, modeling financial feasibility and storing digital assets alongside timeline functions.
AirTable addresses our need for a flexible solution that has a low barrier for entry as all our staff need to be able to feel comfortable and fluent in their interactions.
AirTable addresses our need for a flexible solution that has a low barrier for entry as all our staff need to be able to feel comfortable and fluent in their interactions.
- Allows various users to interpret data specific to their own requirements. For example, our community manager and communications manager can source and distribute content from the same database.
- Frictionless sharing of digital assets with media and other stakeholders.
- Survey and user-friendly input systems attached to deeper levels of information that our team uses to guide strategic and operational decisions as well as for CRM purposes.
- The differences between the membership tiers are significant and a great deal of functionality is added at the Pro Plan level
August 28, 2019
Airtable
I personally use Airtable to track projects, who they are assigned to, progress, dates, etc. It allows for so much interconnection between sheets that I can really store a wealth of information in it and it can be easy to use.
- multiple users
- tagging
- formulas
- Allow for comments and notes
- Track on calendar
- Different users different permissions
August 12, 2019
Airtable is a great value to our team
We use spreadsheets quite a lot in our department. Airtable is a tool that combines the simplicity and flexibility of sheets with the possibilities that comes with databases. It gives endless opportunities to display almost any kind of data and relationships across different data sources. All data is accessible within a few clicks and without the hassle of setting up new spreadsheets.
- Airtable excels in its ability to display complex data in a simple way thanks to predefined layouts.
- It is extremely easy to switch between the grid and list layouts when necessary. This would require setting up a new spreadsheet every time.
- The whole app is easily scalable as our requirements change.
- The proprietary nature of Airtable makes the importing and exporting of data an occasional problem.
- The learning curve for users with no database background.
- The pricing model is restrictive.
August 12, 2019
Beautiful spreadsheets meet code-free databases
Our small team (Product Content Strategy, four team members) uses Airtable for our internal projects and notes. Personally, I love to use Airtable to document and organize research. For example, researching different CMS options -- Airtable helps me keep track of the features and costs associated with each potential option -- or auditing -- Airtable helps me keep track of usability issues while documenting their locations. I've also used Airtable to help myself accomplish individual tasks, like keeping track of which Help Center articles I have updated.
- Airtable looks beautiful. I think it's hands-down the cleanest, most attractive spreadsheet software I've used. It's a joy to scroll through and create content. This also makes it impressive to share with other teams.
- I love the Kanban view, which lets you move items from the leftmost column to the rightmost column. This view is especially great for keeping track of in-progress and completed tasks.
- I like the Airtable calendar views, which make it easier to see when tasks are due and stay on top of deadlines.
- Airtable offers some great templates that make it easier to get started. The block/base structure was easy for me to pick up.
- Airtable isn't the absolute best tool for internal team communication. For example, it would be nice if there was a comment section where team members could collaborate and leave comments. It's not that this functionality is totally missing, but it could be much stronger.
- Airtable may have a bit of a learning curve for some people. When I was learning how to use Airtable, I ended up clicking around a lot because I wasn't always sure what a button/field would do. People coming from more "standard" spreadsheet software might feel like functionality is lacking in some places, although this wasn't an issue for me as a non-expert spreadsheet user.
- User permissions in Airtable could be more granular. It would be great if you could give someone "Edit" access for only one column, for example, allowing them to make updates without changing the rest of the spreadsheet.