Todoist is the TRUE work friend you need
Todoist is a wonderful tool to use for our organization's HR department as we have many moving parts to our day to day operations. In …
Starting at $36 per user, per year
View PricingOverview
What is Todoist?
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…
Recent Reviews
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Reviewer Pros & Cons
Pricing
Premium
$36
Cloud
per user, per year
Business
$60
Cloud
per user, per year
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Todoist?
Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist Screenshots
Todoist Videos
What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.
Todoist Integrations
Todoist Competitors
- Google Tasks
- Microsoft To Do (formerly Wunderlist)
- Apple Tasks
Todoist Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | Arabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish |
Frequently Asked Questions
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.
Google Tasks are common alternatives for Todoist.
Reviewers rate Usability highest, with a score of 9.
The most common users of Todoist are from Small Businesses (1-50 employees).
Comparisons
Compare with
Reviews and Ratings
(206)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.
Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.
Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.
The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.
Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.
Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.
Many users have found Todoist to be the best task management
Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.
Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.
Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.
Cons:
-
Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.
-
Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.
-
Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.
Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.
Attribute Ratings
Reviews
(26-50 of 80)Companies can't remove reviews or game the system. Here's why
April 26, 2021
Todoist is my literal second brian
While I was responsible for OEC's Field Services Group, I implemented Todoist throughout my team to help them better keep things moving in their work as field consultants. There are so many things that they need to follow up on and maintain to keep customers moving along and Todoist is an easy, app-based solution that facilitated that. My leadership team also shared projects amongst ourselves to keep each other on task and focused on a daily basis.
- Time and location based reminders
- Sharing of task visibility between leadership
- App, desktop, and web versions to allow flexibility based on location
- Easier ways to create filtering
- Sharing could be easier to implement - once it's set it's good but it's not as easy as it could be
We do not implement a company wide task manager. I use this personally to manage all of my work tasks and projects. While there is a quite capable team feature in the app, I do not use it.
- Allow you to get tasks in quickly and easily
- Full-featured. Can accommodate many different types of workflows
- Beautiful and fun to use
- They actually make the improvements before I even realize they're needed
- Windows App was buggy - I used the web browser or my Mac instead
- No other areas I can think of
Our organization is large enough to allow individual teams to choose how we do task management. We have worked between Microsoft Planner and Todoist. They both have their ups and downs but Todoist and their small team of application developers have allowed for multiple incredible increases in feature set which I really appreciate it feels fast and agile compared to a bloated large multi million dollar organization like Microsoft.
- Flexibility.
- Tracking and reminders.
- Team communications.
- UI can feel cramped sometimes.
- Tagging is not my preferred method of task tracking.
- Not 100% great for super large task lists.
I have used [Todoist: To-Do List & Task Manager] for over 7 years to track my business and personal tasks and I introduced it to my executive team a few years ago. The reason for my roll-out to this team was to be able to delegate critical tasks and to track their status on a daily basis. These were the top 10 to 15 tasks that needed to be addressed by our division at any given time and Todoist helped me to improve my reporting to corporate management on their status.
- Being able to manage tasks across multiple devices and platforms is absolutely critical to me. If I am out of the office, the tasks will be on my phone. But they are also readily accessible on the web, on my desktop, and on my iPad.
- There are several ways to organize your tasks... via Projects, Labels, Boards, Lists, etc. that allow users to use Todoist to fit their productivity workflow. I use them all and I have been delighted to see how Todoist has continued to improve and advance the Todoist application over the years.
- I rely extensively on recurring tasks which allow me to never forget a birthday, monthly submission, chore at home, etc. Todoist offers many ways to manage recurring tasks, such as, "every week", "every April 8", "every fourth Thursday in November", etc.
- The Todoist application now works almost identically across all platforms. There is a minor improvement that I would like to see on iOS and that is the ability to show task count by custom filter.
- In Board view, I want to be able to easily add sub-tasks to a parent task.
- Besides those two minor improvements, I am extremely happy with the application.
April 09, 2021
Capable, lightweight task & project manager that significantly improved our productivity!
Todoist is the central hub for all of our project management, task delegation, and workflow; we use it to group all of our projects by product, break out the necessary tasks, attach the relevant documents and links, and track progress by project and by team member. It is easily our single most used and relied upon tool.
- Near-perfect cross-platform availability and synchronization
- Excellent GUI that makes creating, editing, and managing projects quick and easy
- Well thought-out feature set
- Continual updating and new feature roll-outs
- Fantastic value
- Understanding the different views takes a little getting used to
- List of direct supported integrations is a little sparse
April 05, 2021
Todoist is like a to-do list with a jet engine
We use Todoist in our operations department to manage tasks for busy remote/on-the-road employees, mostly day-to-day reoccurring tasks but also one-off tasks.
It makes it easy to maintain accountability for staff whom we do not have direct contact with every day, we noticed that we spent less time chasing up staff to complete tasks due to the reminders on their devices.
It makes it easy to maintain accountability for staff whom we do not have direct contact with every day, we noticed that we spent less time chasing up staff to complete tasks due to the reminders on their devices.
- Very simple to add tasks and reminders by typing in what reminders you might need, for example: "Take out the rubbish every week on Tuesday" creates a task for every Tuesday. This means you don't have to deal with complex forms and settings.
- Location based reminders - very handy for "Don't forget to do this onsite" type of reminders.
- Groups - The groups will send everyone in the group a notification when anyone else completes a task in that group, which is great for reminding the other staff that they also need to do their tasks.
- Points system creates a competitive environment.
- You are unable to set location-based reminders for others, only for your self. As a manager it would be great to be able to set location-based reminders. For example: "Sign in on arrival".
- Would be nice to have task templates built in, where you can create a task with a set of sub-tasks from a pre-defined template.
September 10, 2020
Affordable, flexible, cross-platform to-do lists.
Todoist is great for my personal to-do list. I like that it gives a compartmentalized view of my todos, though we use more robust business process management tools for managing projects and workflows across the organization. For strictly a to-do list, it is the best I've found. It allows multiple levels of nesting, and is more affordable and easier to use than OmniFocus.
- Onboarding and complexity is kept to a minimum. Other platforms like OmniFocus were far too complex to figure out in comparison.
- Flexibility was key as well. I was able to quickly set up personal and professional to-do's, without a lot of additional effort.
- Their premium features were very affordable compared to similar solutions. OmniFocus is much more expensive and you have to buy separate desktop and mobile licenses.
- Platform-independent. There are some very elegant mac-only solutions, but Todoist is available for Mac/PC and as a web app. This lets our whole team use it independently, although not together. Todoist isn't designed for major organizations, but does what it does very well.
- Could have better large project management tools and collaboration tools, but as an individual task manager/to-do list, it's amazing and very flexible.
- The basic app feature set is somewhat limited, but the upgrade is much more affordable than a few of its competitors/alternatives. For individual users and small teams, it can be very effective.
- A bit of an extension of #2, but the notes feature would be a good thing to include in the free version of the app. May help to build trust/buy-in before a full commitment.
- Its flexibility could be a downside compared to more structured apps like OmniFocus, but I personally appreciated it.
July 23, 2020
An easy-to-use and adaptive to-do list application
My lab group used Todoist to plan, organize, and coordinate work among peers. Todoist offers a great advantage over other similar programs including easy implementation, attractive features, easy access from multiple devices, and timely reminders before important events. The Pro version of the software offers added advantages such as sending cryptic invitations to individuals to safeguard sensitive information. Overall, it is a great tool for planning work in a small setup.
- Easy implementation
- Great features
- Attractive interface
- Often prone to unexpected crashes
- The Pro version is a tad bit expensive
- Not widely popular. Hence, marketing should be improved.
March 13, 2020
Todoist is a great personal management tool
I am currently using this tool for personal task management outside of our primary project management tool (Jira). I wanted something simple to keep track of my most pressing to-do's, reminders and syncing with my email. I do recommend this tool to peers, but adoption across the organization if voluntary.
- Clean UI
- Syncs with Email
- Room to expand on to-do with additional details
- More customization to the UI
- Folders
I use Todoist to organize my business. I have multiple projects (blog post ideas, business development, clients, etc) and each of these can be scheduled for a particular date. I'm a one-woman business, so Todoist is a simple way for me to take notes and plan out client work without the complexity of Airtable or ClickUp.
- Organizing projects.
- Setting reminders and due dates for tasks.
- Sharing tasks or projects with others.
- It is difficult to a comment on a task; no option for bullet points.
- Reminders requires the premium level.
- No task hierarchy.
February 26, 2020
Todoist is an excellent task management app for small teams
We've used Todoist as a project management tool between two teammates in the same department. It's helped the two of us specifically collaborate more effectively and keep track of what the other person is working on without involving the entire organization. We've really enjoyed the features that allow us to sort, tag, and assign tasks between the two of us. We're also able to use this in conjunction with our own personal todo lists, which means tasks aren't getting lost on a new app we're forgetting to check!
- Tags
- Project Categories
- Assigning Tasks
- No complaints here - I think it's a great todo list app
February 25, 2020
A great middle-of-the-road choice that will be suitable for most
I used Todoist as a personal task manager for years. I never tried the teams feature, but overall I found it to be a more than capable cross-platform productivity app that seems to hit a sweet spot between ease of use and overall depth of features for power users.
- Cross-platform makes it the same everywhere and anywhere.
- Can be used for teams.
- Not as robust as some competitors.
- Boolean searches could be easier to use.
We use Todoist to help organize projects, tasks and whom those tasks are assigned to. Before moving to Todoist we didn't have one solution to view all of these items within one screen and/or solution. We can also add details to each task such as attachments, notes, history and more.
- Todoist is very easy to use and comes with a great knowledge base so implementation is a snap!
- Todoist is available on almost any platform - Windows, Apple, mobile and more.
- As your projects get larger and more complex Todoist almost seems too simple. It can be a bit more robust for this scenario.
- On mobile when an update to iOS comes out there can be small issues related to Todoist but they are usually fixed pretty quickly.
February 13, 2020
Todoist - Simple and straightforward Task Manager
I use Todoist to keep track of both key business and personal projects that need to be done. It has been an excellent tool to get critical items for projects listed out and prioritized quickly. It is effortless to get something entered and then sort from the inbox into the appropriate project folder.
- Good for quick lists.
- Helps keep projects moving forward.
- Free version is limiting on features.
- Suitable for individuals, probably other options if you are looking for more team-oriented tools.
February 13, 2020
Efficient and practical
Today I make more personal use of Todoist and not just things from my job. I use it more to write down small daily jobs or quick things for the next few days. I save time knowing what I need to do in my day, whether in the app, on the widget at the home screen on my smartphone, laptop, or desktop.
- Quick task notes
- Intelligent auto fill
- Tasks view
- Time counter
February 03, 2020
A tool to structure your life!
I use Todoist to organize my business and personal tasks daily, we aren't using it throughout the entire organization, but I do use to plan assignments for staff. The software is excellent for organizing thoughts and implementing the GTD Method of task management.
- Great repository for tasks
- Good integration with calendar
- Improve UI
- Increase integrations
January 18, 2020
A nice task manager for weekly use
I've used ToDoist as a task manager for my consulting firm, as well as personal use. Having all my tasks synced across all my devices was a key sell point to this solution. Also - having a simple method to add tasks to specific projects and prioritize the quickly and easily was important to me as well.
- Multi-device sync - Sounds basic, but who can live without this?
- Scheduling - Ss simple as typing "Tuesday at 7 pm" or something similar, and the system schedules the task properly, no date/time picking.
- Outlook/Office 365 - Integration is seriously lacking/non-existent.
- Task view - I'd like to see a weekly/monthly view.
January 17, 2020
Todoist is the best of the best, as long as you pay for it
As a freelance photographer, I need to stay organized. I always have multiple projects going on all at once. I've been using Todoist for about three years and it has helped me to make sure that I get both my business and personal work done. I love how easily it syncs between my computer and phone.
- I like how Todoist has the ability to create subtasks which helps to keep me on track of entire projects.
- Todoist integrates with tons of apps including Google Assistant. If you are already part of the G Suite's world, this is a great option to have. I also love how it integrates with the Chrome browser. I use it a lot to mark websites that I want to read later.
- The app is missing a lot of functionality unless you pay the monthly fee.
- The reminders function doesn't work unless you are on the paid plan. A todo app without reminders is almost useless for me.
January 16, 2020
Love it! I use it every day!
As someone with lots of clients, I rely on Todoist daily to give me prompts on what to do and when to do it. I find it most useful when I have to send a client an email but I'm too busy (so I put that task in for later) and when I have to follow up on a client. I also love that with the Premium version, I can schedule in the exact time and date for a prompt to remind me to do something. I also like the gamification of it, where I get points for completing tasks. I'm now a Karma Master. :)
- Gamification. Todoist makes it a little fun to challenge and beat yourself.
- The Todoist Mac App is a godsend. I don't like to open browsers or a new tab for a to-do list. It impacts workflow. I would rather have a native app that opens independently of Chrome.
- I love that the whole interface is simple and easy to work with, and quite intuitive.
- I would like a calendar view of the tasks that I've set times and dates to. I think that will increase productivity as I would have an overall, visual view of what to do, when to do it and when to stop doing it. Right now, I'm doing tasks when I feel like doing them, or force myself to do them at a certain time. I certainly would like to cultivate the habit of looking at the calendar, seeing a task there and just doing it without thinking about it too much.
January 11, 2020
Todoist is the best to-do manager I've ever used!
Todoist is primarily used by a few folks in my department. Please take note, however - they're the most productive folks we have. Todoist obviously can't take all the credit for that, but it's a ringing endorsement. Todoist does a great job of making it easy to capture all the menial tasks that pop up on an IT department's radar but then get lost when a fire comes up.
- Tasks can be quickly added via keyboard shortcut (literally, the Q key).
- Easy predictive language makes scheduling super easy.
- There are options for emailing or tagging to-do items with an email, but the Outlook one is currently deprecated.
- It's only possible to see a history log and completed tasks in the premium version.
January 10, 2020
Quick, easy to use, and isn't bogged down with extra features
I just used Todoist myself to help me jot down what I needed to accomplish that day. I would keep it open and make a list. Then I would order it and just go down the list throughout the day. It is basically a free replacement for a Post-It note. Its strength is that it is simple.
- Simple to-do list.
- Easy to order and organize to-do lists.
- In the browser, there is no download required.
- There are some functionality and advanced features they could add. I think it does its job though.
- They should consider adding a board view.
January 09, 2020
Good User Experience. Simple To Use.
I am the only person within our agency that uses Todoist. I use it for work and personal task management. So whilst it doesn't directly address business problems, it helps me to feel better organized and on top of day-to-day tasks.
- It's simplicity is key to me.
- Given I use the free version, I have no issues with Todoist.
In an unofficial capacity, a couple of members of my team use Todoist. We have other bugs/process/task tracking systems but for day to day, a couple of us settled on this app.
- Easy to use UI.
- Cross platform accessibility.
- Integration with my Google Home Nest hub would be nice.
- Not sure how to set-up push notifications in iOS for when I forget to check my tasks.
December 20, 2019
One of the best todo apps
We are currently using Todoist to manage tasks across a small team (<5 people). It helps to keep track of tasks and communicating work across the team. It also helps to have specific conversations, resources, and other data sitting alongside the various tasks.
- Easy to organize tasks in an effective manner.
- Collaboration is easy and works well.
- Desktop app feels too much like a mobile port. Needs more desktop-centric design.
- No calendar view. Have to rely on sometimes spotty integrations with other calendar apps.
December 20, 2019
Solid Todo app for personal project management
I mostly used Todoist for my personal work to keep track of important items that needed to be completed, organize tasks, and keep track of different projects. There was a short time where I used Todoist to collaborate with others, but ultimately I found that the product worked better for me for my personal projects as opposed to team projects.
- Organizes tasks into separate projects
- Creating sub-tasks and breaking down big todos into smaller, bite-sized items
- Premium subscription required to get some of the most important features, like reminders
- Team functionality doesn't work as well as other project management systems