Sage Intacct with MineralTree & Expensify - an excellent Accounting combination
August 22, 2018
Sage Intacct with MineralTree & Expensify - an excellent Accounting combination
Score 8 out of 10
Vetted Review
Verified User
Overall Satisfaction with Sage Intacct
I use Sage Intacct for my accounts payable role, which includes paying contractors, reimbursements, and vendors. I also use it to store contracts on vendors' and contractors' accounts. We only use it in accounting and have 3 other users.
With our last database, we were unable to store documents. This system is assisting us to go paperless. Working alongside MineralTree, we're able to obtain authorizations there instead of having to use email or physical signatures, speeding up all processes.
With our last database, we were unable to store documents. This system is assisting us to go paperless. Working alongside MineralTree, we're able to obtain authorizations there instead of having to use email or physical signatures, speeding up all processes.
Pros
- Being able to access paperwork without having to go into a file and being able to send that paperwork to others so easily is a huge benefit. Having documents in the database has allowed me to go from using one large file cabinet for a fiscal year to placing TWO years in the same file cabinet.
- Using Intacct in concert with MineralTree has made my job so much easier. Our last database could not sync with MineralTree.
- I pay contractors and freelancers for stories, often 2 or 3 at a time. In our old database, I had to enter each story as one entry. With Intacct, I can enter as many lines as I need to on the same entry. Therefore, it makes the payment more clear to the individual and speeds up my entry process.
- My month-end process used to take a LOT longer than it does now. Once everything is in for the month, all I have to do is close the ledger. It takes me about 30 seconds.
- Recurring payments are so easy now. I have contractors I pay twice a month, rent I pay once a month, and as long as I have them set up properly, the system creates them when it's told to do so. All I have to do is change the invoice number to whatever I need it to be.
- I'm able to pay ACHs in Intacct by uploading a file to the bank. Before, paying by ACH was horrible.
- Since we've been able to pair up Time&Expenses with Expensify, the time I spent on printing the expenses or scanning them in is gone, and everything is accessible on Staff Expenses through a link to Expensify.
- I love the ability to be able to drag a document into Intacct so easily.
Cons
- I have an awful time with the reports and getting what I need out of them. Our IT department has the ability to create better ones, but they're often too busy to assist me with that. I don't like the items I see when I need something specific. For example, I need to know how much we pay to all our contractors for a physical year. When our account manager attempted to run a report based on vendor code, it didn't list the names. When she ran a report based on the account code, she couldn't include Line of Business or Department. Everything she ran for me was almost useless to us. Now I'm waiting on IT to help me set it up properly.
- "Help" is rarely helpful. I would like to see a pdf manual with an actual index. Too often, when I search for help, if I don't know the exact word I'm looking for, I can't figure out what I need to ask. This seems to be how things are done, and I'm okay with leaving searches as they are, but having a "manual" as well.
- I'm not sure what's happened lately, but I have noticed a real lag when adding a new entry. I used to be able to start typing the name and it would pull up the person within seconds. Often, in the last 2 - 4 weeks, I type a letter and it thinks, sometimes up to a minute. I just have to wait (im)patiently. It adds a lot of time to my data entry.
- I do wish there was a chat button if something's wrong, and I could get CS help right then instead of having to log an issue through a separate site.
- No place to keep notes on a vendor or employee. There should be a comment tab or some way to make special notes that are dated and coded. In our CS module in Advantage, we had a place to click that created a code (missed issue, for instance), had a date, and then a box to add any notes/comments. In the Accounting module, it was simply a box. Sometimes I just want to type the notes in instead of scanning/adding a new document with the notes. It should be on that same page as the tax ID is.
- It has helped us to keep up with items better since paperwork can be lost and documents are now stored in the database.
- Speed of entry and ease of payments.
- No need for a check signer to be in the building, speeding up urgent payments.
- Less physical space needed for documents, allowing for less file cabinets and paying less for shredding in the future.
The only automation I have and am using is the recurring payment feature, which is fantastic. If other automation is available, I'd love to know what is out there.
We use MineralTree for authorizations and as an invoice reader. It allows the managers to budget accordingly and it keeps me from having to chase people down physically or by email. A HUGE time saver. Once it's posted in MT, it posts to Sage Intacct as well. I may pay from either module, but prefer Sage Intacct's processes over MT's.
Expensify is what we use for our employee reimbursements. The employee has to upload everything, and the manager and I can see everything they've sent in. I no longer have to print or scan them, nor is a 25 page document taking up space in a file cabinet. I only log the payment and it's document number or check stub and file that in case I need to see exactly what's been paid. Once approved, the expenses sync with Sage Intacct and I may then choose to pay it by ACH or check. It's a great system as long as it syncs properly with Sage Intacct. Sometimes, when an employee has made an error in Expensify, it won't sync.
Expensify is what we use for our employee reimbursements. The employee has to upload everything, and the manager and I can see everything they've sent in. I no longer have to print or scan them, nor is a 25 page document taking up space in a file cabinet. I only log the payment and it's document number or check stub and file that in case I need to see exactly what's been paid. Once approved, the expenses sync with Sage Intacct and I may then choose to pay it by ACH or check. It's a great system as long as it syncs properly with Sage Intacct. Sometimes, when an employee has made an error in Expensify, it won't sync.
Advantage didn't have a place for attachments/documents. It did, however, have a place for notations whereas Sage Intacct only has a spot for attachments. I'd like to have both in Sage Intacct.
With Advantage, I had to enter each ACH payment individually on our bank's website, limiting how many people we could pay by ACH. Now I can choose as many as I want to pay on the same day and upload a file to the bank.
I had many more physical files taking up space. If someone borrowed them, they could easily be lost. Now that all is stored on the site, I need only make a copy or email the file. No losses since we moved to this module.
While Advantage had good qualities, and I understand they're updating a lot of things for Accounting now, they were very limited 3 years ago and weren't updating the module. It's likely better now, but I love the combo of Sage Intacct/MT/Expensify and wouldn't want to go back.
With Advantage, I had to enter each ACH payment individually on our bank's website, limiting how many people we could pay by ACH. Now I can choose as many as I want to pay on the same day and upload a file to the bank.
I had many more physical files taking up space. If someone borrowed them, they could easily be lost. Now that all is stored on the site, I need only make a copy or email the file. No losses since we moved to this module.
While Advantage had good qualities, and I understand they're updating a lot of things for Accounting now, they were very limited 3 years ago and weren't updating the module. It's likely better now, but I love the combo of Sage Intacct/MT/Expensify and wouldn't want to go back.
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