What users are saying about
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224 Ratings

Ascentis

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224 Ratings
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Score 7 out of 101
1 Ratings
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Score 7 out of 101

Likelihood to Recommend

Ascentis

While the Recruiting module itself is difficult to get it the way we need, moving applicants into HR has saved us tons of time since it is fully integrated. Everything works well together and the support services teams for all modules are outstanding. Within Recruiting, there are no integrated Reference check capabilities, so it has to be done manually outside the system. With the volume of seasonal hiring we do, we simply don't have the time to do this effectively. If there was a way to run reference checks and have them flow back to the employee record in the form of an attachment for their file, it would be awesome!
Gail Bettcher profile photo

Evolution Payroll

We have a small company with very simple needs. This software meets those needs, but it looks like it is capable of doing so much more than what we use it for. I typically use only a few screens and a few reports. It is very well suited for our needs, but I don't know the full functionality of the system due to our limited needs.
Erik Hall profile photo

Feature Rating Comparison

Human Resource Management

Ascentis
7.1
Evolution Payroll
Employee demographic data
Ascentis
8.0
Evolution Payroll
Employment history
Ascentis
7.8
Evolution Payroll
Job profiles and administration
Ascentis
7.2
Evolution Payroll
Workflow for transfers, promotions, pay raises, etc.
Ascentis
6.8
Evolution Payroll
Organizational charting
Ascentis
5.9
Evolution Payroll
Organization and location management
Ascentis
7.3
Evolution Payroll
Compliance data (COBRA, OSHA, etc.)
Ascentis
6.9
Evolution Payroll

Payroll Management

Ascentis
7.5
Evolution Payroll
7.7
Pay calculation
Ascentis
8.1
Evolution Payroll
10.0
Support for external payroll vendors
Ascentis
7.4
Evolution Payroll
Benefit plan administration
Ascentis
6.9
Evolution Payroll
Direct deposit files
Ascentis
8.6
Evolution Payroll
10.0
Salary revision and increment management
Ascentis
7.4
Evolution Payroll
3.0
Reimbursement management
Ascentis
6.5
Evolution Payroll

Leave and Attendance Management

Ascentis
7.5
Evolution Payroll
Approval workflow
Ascentis
7.4
Evolution Payroll
Balance details
Ascentis
7.5
Evolution Payroll
Annual carry-forward and encashment
Ascentis
7.6
Evolution Payroll

Employee Self Service

Ascentis
7.6
Evolution Payroll
View and generate pay and benefit information
Ascentis
8.0
Evolution Payroll
Update personal information
Ascentis
8.3
Evolution Payroll
View company policy documentation
Ascentis
7.4
Evolution Payroll
Employee recognition
Ascentis
6.8
Evolution Payroll
View job history
Ascentis
7.2
Evolution Payroll

Asset Management

Ascentis
6.2
Evolution Payroll
Tracking of all physical assets
Ascentis
6.2
Evolution Payroll

HR Reporting

Ascentis
6.2
Evolution Payroll
Report builder
Ascentis
6.6
Evolution Payroll
Pre-built reports
Ascentis
6.5
Evolution Payroll
Ability to combine HR data with external data
Ascentis
5.7
Evolution Payroll

Onboarding

Ascentis
7.0
Evolution Payroll
New hire portal
Ascentis
7.2
Evolution Payroll
Manager tracking tools
Ascentis
6.7
Evolution Payroll

Performance and Goals

Ascentis
6.3
Evolution Payroll
Corporate goal setting
Ascentis
6.4
Evolution Payroll
Individual goal setting
Ascentis
6.5
Evolution Payroll
Line-of sight-visibility
Ascentis
6.1
Evolution Payroll
Performance tracking
Ascentis
6.2
Evolution Payroll

Performance Management

Ascentis
5.9
Evolution Payroll
Performance plans
Ascentis
6.1
Evolution Payroll
Performance improvement plans
Ascentis
6.1
Evolution Payroll
Review status tracking
Ascentis
6.2
Evolution Payroll
Review reminders
Ascentis
6.1
Evolution Payroll
Multiple review frequency
Ascentis
5.2
Evolution Payroll

Succession Planning

Ascentis
5.4
Evolution Payroll
Create succession plans/pools
Ascentis
5.1
Evolution Payroll
Candidate ranking
Ascentis
5.4
Evolution Payroll
Candidate search
Ascentis
6.2
Evolution Payroll
Candidate development
Ascentis
5.1
Evolution Payroll

Recruiting / ATS

Ascentis
6.9
Evolution Payroll
Job Requisition Management
Ascentis
7.3
Evolution Payroll
Company Website Posting
Ascentis
7.5
Evolution Payroll
Publish to Social Media
Ascentis
6.8
Evolution Payroll
Job Search Site Posting
Ascentis
6.8
Evolution Payroll
Duplicate Candidate Prevention
Ascentis
6.0
Evolution Payroll
Applicant Tracking
Ascentis
7.4
Evolution Payroll
Notifications and Alerts
Ascentis
6.6
Evolution Payroll

Pros

Ascentis

  • The scheduling function provides a good platform that allows employees to see what their schedule is. If multiple departments have need of their time, they can look and see availability. If none, they can negotiate with the employee's direct report to get them in. We use it to coordinate both work hours and training hours.
  • It can be programmed to notify if someone clocks in/out early/late and awards points accordingly. Our frontline staff have a work requirement for in/out timeliness. It lets Managers know when and where to intervene with HR to bring this performance focus back into line.
  • If there are log-in/out errors, Supervisors can easily make corrections. This is important when there are issues that might affect an employee's points.
Drew Bishop profile photo

Evolution Payroll

  • It keeps track of 401K deferrals.
  • It keeps track of our payroll taxes.
  • It handles a variety of payroll types (Hourly, Salary, Weekly, Semi-Monthly and Monthly).
  • Keeps track of SUTA and FUTA rates.
Erik Hall profile photo

Cons

Ascentis

  • NovaTime is the biggest hiccup that we've consistently encountered with Ascentis. We've encountered some of the same issues time and time again throughout our cooperative and I've opened numerous tickets and I've yet to feel like those issues have been resolved. Generally, the program will work, however, when it doesn't it creates frustration with the employee group.
  • I've noticed that when NovaTime has gone down an email has now been sent out notifying the administrators. This is a positive step!
  • I'm wondering if HR and payroll, can, at some point, be one of the same program. I know that with the most recent web updates it sounds like it's moving to one complete system so you don't have to go to two different spots to seek information. If that information was in one spot that would be helpful.
Megan Hoffmann profile photo

Evolution Payroll

  • One problem it has is if you try to cut multiple checks for a person (sometimes) it creates an error which requires assistance from the processor to get it straightened out.
  • You need to pay close attention when reviewing prior to submitting. Sometimes if you think you saved something it might not have saved it and if you don't catch it before you submit, it requires assistance to get corrected up to and including voiding a check and re-issuing.
  • In my opinion, it's somewhat expensive. I have been looking at other providers who would use a different system, and they seem to be significantly cheaper. That may not be a direct correlation to the software but to the provider.
  • I don't know if it is capable of allowing a user to create new reports, but if it doesn't, that would be something to consider as a missing functionality.
  • I haven't found an area that allows for tracking pay increases. We simply overwrite a persons rate of pay when we give a raise, so there is no tracking of the date a raise was given or a comparison showing what they made prior to or when the last raise was given. (That I am aware of).
Erik Hall profile photo

Likelihood to Renew

Ascentis

Ascentis 5.7
Based on 9 answers
This rating would be a 10 if it were not for some issues we have been having recently with the benefit carrier connections. The carrier connections are critical for us so how these issues are resolved will be key in our renewal decision.
Kelly C. Neill, SPHR profile photo

Evolution Payroll

Evolution Payroll 4.0
Based on 1 answer
Evolution is provided by our current third party payroll processor. We are currently considering changing processors, because of increased prices and competition is priced significantly lower.
Erik Hall profile photo

Usability

Ascentis

Ascentis 7.1
Based on 8 answers
Overall, it is fairly usable for the average user as long as he/she is at a computer, laptop or a larger tablet and has the ability to view the employee self-service webpage on an internet browser. Because it does not have an app or other mobile interfaces right now, it makes it difficult for it to be useful for most of our employee population who utilize their phones to access the internet. As for the HR professional who would be also working on this interface, it is somewhat easy as about two-thirds of the screens are fairly user-friendly and easy to navigate. Nevertheless, it still leaves about one-third of them that are not as user-friendly and would require more technical knowledge to figure out how to best use them.
Jennifer Steffens profile photo

Evolution Payroll

No score
No answers yet
No answers on this topic

Support

Ascentis

Ascentis 7.2
Based on 104 answers
During a transition, we had an issue where there was no one in the company who had the SQL database password, which was needed in order to pull over historical data. Ascentis technology team worked tirelessly and were able to get into the database and make a smooth transition of the data.
Dawn Haag-Hatterer, JD profile photo

Evolution Payroll

No score
No answers yet
No answers on this topic

In-Person Training

Ascentis

Ascentis 8.0
Based on 1 answer
First, to clarify our "in-person" training was done mainly through Web-X meetings and conference calls. It was the closest thing we got to as far as an "in-person" training for this software. However, for the large majority of it, this type of training worked out well. We were able to share our screens and the trainer was able to share his/her screen. We could follow along with what we were doing in our database in real time and see how different functions worked and how manipulating our information could produce different results. It was also nice in that it provided for real-time results if something hadn't been coded correctly or we were having issues as to why something wasn't working the way we thought it should be. However, it did have some downsides in that we often had to rely on a conference phone and that made it difficult to hear people on both sides. Also, sometimes the trainers had internet difficulties when working from home and that caused issues with the WebX meetings.
Jennifer Steffens profile photo

Evolution Payroll

No score
No answers yet
No answers on this topic

Online Training

Ascentis

Ascentis 6.0
Based on 2 answers
Ascentis HR has a number of online training videos to watch on a number of different topics. I gave it a lower rating because there is not much interactivity with the videos and it seems to cater to really only one or two learning styles. Plus, one has to be pretty motivated to go to a separate area to access the videos and then pull up a specific one to watch it and then learn. From my experience, people know that they are there, many just don't take the time and effort to go find them and actually watch them - especially since the username and password are different from their normal username and password.
Jennifer Steffens profile photo

Evolution Payroll

No score
No answers yet
No answers on this topic

Implementation

Ascentis

Ascentis 6.3
Based on 4 answers
It was very easy to implement, but the customization pieces should really be fleshed out in order to determine the full need of an organization at the time of implementation. I believe if a little more time was spent on the requirements, the recruiting module would not have to be customized again at a cost at a later date.
Mary Meadows profile photo

Evolution Payroll

No score
No answers yet
No answers on this topic

Alternatives Considered

Ascentis

1. Customer Service - listens to clients (per our due diligence during evaluation phase and own experience thereafter)2. System ability to interface with in-house systems. (Other vendors evaluated could not guarantee success.)3. Report Writing - prewritten + ad hoc. User-friendly. Payroll staff could write. Freeing up IT resource time. (+ Payroll more self-sufficient)4. Import/Export Capabilities. (Not all systems are equal)5. Garnishment / Third Party Check module. (Had vision from prior in-house system, this was the only vendor that had what we wanted in this area.)6. Employee satisfaction with increased payroll department efficiency and Ascentis Employee Self-Service.
Dottie Abston, CPP profile photo

Evolution Payroll

This is the first payroll software I have used. My prior experience was keeping track of the various aspects of a really simple payroll (no benefits at all) in PeachTree 20 plus years ago, so I am unable to provide a comparison.
Erik Hall profile photo

Return on Investment

Ascentis

  • By far, fewer errors in capturing information or giving information
  • Easily see what benefits an employee has enrolled or declined and historical information
  • Easily see what compensation an employee has had historical, or where their compensation is at currently
  • Easily see what positions an employee has had within the company for how long, and why they were transferred
Catherine Peterson profile photo

Evolution Payroll

  • Considering this company was processing payroll manually and keeping track of all of the items in handwritten ledgers prior to using this software, I would think the impact has been substantially beneficial, just in time and effort savings.
  • The company bought into this service about 20 years prior to my joining them. So, I don't know when they accomplished ROI.
  • My company didn't purchase the software, they use it because the payroll processor uses it as their payroll system. So, there is not traditional ROI, as they never purchased the software.
Erik Hall profile photo

Pricing Details

Ascentis

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Evolution Payroll

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

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