What users are saying about
16 Ratings
69 Ratings
16 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 7.3 out of 100
69 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 8 out of 100

Feature Set Ratings

    Human Resource Management

    9.0

    ProjectWise

    90%

    WorkflowMax

    Feature Set Not Supported
    N/A
    Bentley ProjectWise ranks higher in 1/1 features

    Compliance data (COBRA, OSHA, etc.)

    9.0
    90%
    1 Rating
    N/A
    0 Ratings

    Reporting & Analytics

    9.8

    ProjectWise

    98%

    WorkflowMax

    Feature Set Not Supported
    N/A
    Bentley ProjectWise ranks higher in 4/4 features

    Dashboards

    9.0
    90%
    1 Rating
    N/A
    0 Ratings

    Standard reports

    10.0
    100%
    1 Rating
    N/A
    0 Ratings

    Custom reports

    10.0
    100%
    1 Rating
    N/A
    0 Ratings

    Data exportability

    10.0
    100%
    1 Rating
    N/A
    0 Ratings

    Construction Project & Field Management

    8.5

    ProjectWise

    85%

    WorkflowMax

    Feature Set Not Supported
    N/A
    Bentley ProjectWise ranks higher in 14/14 features

    Plan distribution & viewing

    10.0
    100%
    1 Rating
    N/A
    0 Ratings

    Plan markups & sharing

    8.0
    80%
    1 Rating
    N/A
    0 Ratings

    Issue tracking & punchlists

    7.0
    70%
    1 Rating
    N/A
    0 Ratings

    Photo documentation

    7.0
    70%
    1 Rating
    N/A
    0 Ratings

    Jobsite reports

    8.0
    80%
    1 Rating
    N/A
    0 Ratings

    Document sharing

    7.9
    79%
    2 Ratings
    N/A
    0 Ratings

    RFI tools

    7.0
    70%
    1 Rating
    N/A
    0 Ratings

    Collaboration & approvals

    8.0
    80%
    1 Rating
    N/A
    0 Ratings

    As-built drawings

    10.0
    100%
    1 Rating
    N/A
    0 Ratings

    Submittal design and management

    9.0
    90%
    1 Rating
    N/A
    0 Ratings

    Checklists

    9.0
    90%
    1 Rating
    N/A
    0 Ratings

    Meeting Minutes

    10.0
    100%
    1 Rating
    N/A
    0 Ratings

    Specifications

    10.0
    100%
    1 Rating
    N/A
    0 Ratings

    Change orders

    8.0
    80%
    1 Rating
    N/A
    0 Ratings

    Estimating

    8.5

    ProjectWise

    85%

    WorkflowMax

    Feature Set Not Supported
    N/A
    Bentley ProjectWise ranks higher in 2/2 features

    Job costing

    8.0
    80%
    1 Rating
    N/A
    0 Ratings

    Cost calculator

    9.0
    90%
    1 Rating
    N/A
    0 Ratings

    Project Management

    ProjectWise

    Feature Set Not Supported
    N/A
    9.2

    WorkflowMax

    92%
    WorkflowMax ranks higher in 14/14 features

    Task Management

    N/A
    0 Ratings
    9.3
    93%
    25 Ratings

    Resource Management

    N/A
    0 Ratings
    9.3
    93%
    6 Ratings

    Gantt Charts

    N/A
    0 Ratings
    9.0
    90%
    3 Ratings

    Scheduling

    N/A
    0 Ratings
    9.3
    93%
    19 Ratings

    Workflow Automation

    N/A
    0 Ratings
    9.3
    93%
    4 Ratings

    Team Collaboration

    N/A
    0 Ratings
    9.3
    93%
    19 Ratings

    Support for Agile Methodology

    N/A
    0 Ratings
    8.7
    87%
    3 Ratings

    Support for Waterfall Methodology

    N/A
    0 Ratings
    9.0
    90%
    3 Ratings

    Document Management

    N/A
    0 Ratings
    9.0
    90%
    19 Ratings

    Email integration

    N/A
    0 Ratings
    9.3
    93%
    4 Ratings

    Mobile Access

    N/A
    0 Ratings
    9.0
    90%
    21 Ratings

    Timesheet Tracking

    N/A
    0 Ratings
    9.7
    97%
    24 Ratings

    Change request and Case Management

    N/A
    0 Ratings
    9.0
    90%
    11 Ratings

    Budget and Expense Management

    N/A
    0 Ratings
    9.3
    93%
    18 Ratings

    Professional Services Automation

    ProjectWise

    Feature Set Not Supported
    N/A
    9.4

    WorkflowMax

    94%
    WorkflowMax ranks higher in 4/4 features

    Quotes/estimates

    N/A
    0 Ratings
    9.7
    97%
    23 Ratings

    Invoicing

    N/A
    0 Ratings
    9.3
    93%
    27 Ratings

    Project & financial reporting

    N/A
    0 Ratings
    9.7
    97%
    22 Ratings

    Integration with accounting software

    N/A
    0 Ratings
    9.0
    90%
    27 Ratings

    Attribute Ratings

    • WorkflowMax is rated higher in 1 area: Likelihood to Recommend

    Likelihood to Recommend

    5.1

    ProjectWise

    51%
    2 Ratings
    8.7

    WorkflowMax

    87%
    28 Ratings

    Likelihood to Renew

    ProjectWise

    N/A
    0 Ratings
    9.0

    WorkflowMax

    90%
    1 Rating

    Usability

    ProjectWise

    N/A
    0 Ratings
    9.0

    WorkflowMax

    90%
    2 Ratings

    Support Rating

    ProjectWise

    N/A
    0 Ratings
    7.0

    WorkflowMax

    70%
    4 Ratings

    Implementation Rating

    ProjectWise

    N/A
    0 Ratings
    9.1

    WorkflowMax

    91%
    2 Ratings

    Likelihood to Recommend

    Bentley Systems

    ProjectWise is good for really large projects with many team members. I would not recommend it for small projects or those with a small team of people working on them. It is best for technical people and those who plan to use it daily. There are better FTP options out there if you just want to use them for file sharing.
    Read full review

    Xero

    WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
    Read full review

    Pros

    Bentley Systems

    • It works for collaboration
    • The backend is customisable to do work that other document management systems just cannot do.
    Read full review

    Xero

    • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
    • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
    • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
    Read full review

    Cons

    Bentley Systems

    • many users cannot be in the same file at the same time
    • files are not automatically freed upon closure
    • copying files to another ProjectWise folder is complicated. There is an option to copy, another to copy to, etc.
    Read full review

    Xero

    • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
    • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
    • No search function to find a specific job, you have to scroll through all jobs allocated to you.
    Read full review

    Pricing Details

    ProjectWise

    Starting Price

    Editions & Modules

    ProjectWise editions and modules pricing
    EditionModules

    Footnotes

      Offerings

      Free Trial
      Free/Freemium Version
      Premium Consulting/Integration Services

      Entry-level set up fee?

      No setup fee

      Additional Details

      WorkflowMax

      Starting Price

      $20 per month

      Editions & Modules

      WorkflowMax editions and modules pricing
      EditionModules
      Standard201
      Premium702

      Footnotes

      1. per month
      2. per month

      Offerings

      Free Trial
      Free/Freemium Version
      Premium Consulting/Integration Services

      Entry-level set up fee?

      No setup fee

      Additional Details

      Likelihood to Renew

      Bentley Systems

      No answers on this topic

      Xero

      Because we can't imagine being without it!
      Read full review

      Usability

      Bentley Systems

      No answers on this topic

      Xero

      It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
      Read full review

      Support Rating

      Bentley Systems

      No answers on this topic

      Xero

      The support team are excellent. The only downside is that you can't phone them!
      Read full review

      Implementation Rating

      Bentley Systems

      No answers on this topic

      Xero

      Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
      Read full review

      Alternatives Considered

      Bentley Systems

      Bentley ProjectWise from a user perspective just does not stack up to even something as simple as Dropbox. ProjectWise is powerful, it is capable, it has a ton of features. The best implementation I have seen from Projectwise is where the admins unlocked everything and let the users do as they please defeating everything it stood for and using it as a big Dropbox account, though even then the user interface couldn't be improved still causing significant workflow delays. I would reluctantly leave a good company if they implement ProjectWise, I respect that it's powerful for system admins but it sucks for users. This means 2-10% of what it is used for is well designed while the other 98-90% of its functions are just bogged down by a lack of development in its user interface and I say this as someone who has periodically used it over the last 10 years and seen no effective improvement in usability. Bentley ProjectWise was one of the first I believe to do this type of system, but as is common with being the first is you don't keep up with the times and bring a lot of baggage with you.
      Read full review

      Xero

      WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
      Read full review

      Return on Investment

      Bentley Systems

      • It has saved us time in archiving and versioning documents
      • It has saved us effort in backing up files and restoring them when mistakes are made
      • It has had an overall positive impact on our bottom line by helping with file sharing and collaboration
      Read full review

      Xero

      • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
      • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
      Read full review

      Screenshots

      Add comparison