What users are saying about
12 Ratings
61 Ratings
12 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 5 out of 100
61 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 8 out of 100

Likelihood to Recommend

ProjectWise

If you need something more than just a file server, my advice: try it, if you like it use it, if you find it is slowing you down try ANY of the many other products out there.

It is capable, it is highly developed, it is better than a file server, but it is not streamlined and is in need of a major overhaul for an acceptable 21st century user experience. I personally have threatened to quit my job if we changed from our current document management system to ProjectWise, this is not because ProjectWise is not a good product, it is because I just want to be able to do my job without wasting time fighting the system.
Johnathon Page | TrustRadius Reviewer

WorkflowMax

WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
Anonymous | TrustRadius Reviewer

Feature Rating Comparison

Construction Project & Field Management

ProjectWise
7.4
WorkflowMax
Plan distribution & viewing
ProjectWise
8.0
WorkflowMax
Plan markups & sharing
ProjectWise
8.0
WorkflowMax
Issue tracking & punchlists
ProjectWise
7.0
WorkflowMax
Photo documentation
ProjectWise
7.0
WorkflowMax
Jobsite reports
ProjectWise
7.0
WorkflowMax
Document sharing
ProjectWise
5.2
WorkflowMax
RFI tools
ProjectWise
9.0
WorkflowMax
Collaboration & approvals
ProjectWise
8.0
WorkflowMax
As-built drawings
ProjectWise
7.0
WorkflowMax
Submittal design and management
ProjectWise
8.0
WorkflowMax

Estimating

ProjectWise
7.6
WorkflowMax
Takeoff tools
ProjectWise
8.0
WorkflowMax
Job costing
ProjectWise
7.0
WorkflowMax
Cost databases
ProjectWise
8.0
WorkflowMax
Cost calculator
ProjectWise
7.0
WorkflowMax
Bid creation
ProjectWise
8.0
WorkflowMax

Project Management

ProjectWise
WorkflowMax
6.9
Task Management
ProjectWise
WorkflowMax
8.0
Resource Management
ProjectWise
WorkflowMax
3.0
Scheduling
ProjectWise
WorkflowMax
7.0
Workflow Automation
ProjectWise
WorkflowMax
8.0
Team Collaboration
ProjectWise
WorkflowMax
7.0
Document Management
ProjectWise
WorkflowMax
7.0
Email integration
ProjectWise
WorkflowMax
7.0
Mobile Access
ProjectWise
WorkflowMax
3.0
Timesheet Tracking
ProjectWise
WorkflowMax
10.0
Change request and Case Management
ProjectWise
WorkflowMax
7.4
Budget and Expense Management
ProjectWise
WorkflowMax
8.0

Professional Services Automation

ProjectWise
WorkflowMax
9.3
Quotes/estimates
ProjectWise
WorkflowMax
10.0
Invoicing
ProjectWise
WorkflowMax
9.0
Project & financial reporting
ProjectWise
WorkflowMax
9.0
Integration with accounting software
ProjectWise
WorkflowMax
9.0

Pros

ProjectWise

  • Enables file sharing
  • Version control of design documents
  • Collaboration between teams around thew globe
Arun Antony | TrustRadius Reviewer

WorkflowMax

  • Allows for fairly simple or elaborate project forecasting depending on the complexity of the job. This allows us to track time by a single project or multiple phases.
  • Time keeping and coordination with invoicing software has increased our firm's ability to issue timely and accurate invoices to clients. Has ability to break down projects in numerous ways to meet the needs of our various clients. This means we can invoice by project, phase, milestone, or dollar increments.
  • Interface is clean and easy to follow. The easier it is to use the fewer mistakes that are made when entering information. This is greatly appreciated.
Anonymous | TrustRadius Reviewer

Cons

ProjectWise

  • It's worse than a virus, it WILL get into every part of your system, with the only way to get rid of it is to do a full system format.
  • Integration is dependent on if Bentley wishes to support your software.
  • DMS system, it just makes it incompatible with native programs unless you have integration, which is at Bentley's discretion for support, exporting to your system is a work around, though this takes significant time to export and to re-teach PW linked file locations when you reimport it.
  • Clunky user interface, if you want to work on more than 1 file at a time expect to be at least 50-80% slower.
  • a Labyrinth of forms that are prone to user error.
  • Interface straight out of Windows 2000, and that's generous.
  • Inability to delete or even "Recycle bin" files, this is more an admin issue but most PW instance lock out deleting files, which makes it impractical for general use.
  • Encourages unnecessary and convoluted workflows, This comes down to the Pro of "The backend is customisable," it may be customisable but this encourages system admins to write convoluted and time consuming workflows just because they can.
  • Seems to require an IT team to manage it - this probably relates to the highly customisable component.
Johnathon Page | TrustRadius Reviewer

WorkflowMax

  • When looking at the job distribution it isn't to scale and it isn't printable.
  • Sometimes it is confusing as to where you might find something until you realise there are multiple points of access.
  • When a job is assigned the whole task is assigned and if you work on it before the task is allocated to you, it isn't possible to enter those hours. It would be better if the employee could choose the task they did and enter the hours and then it sent back to an approver to have it added.
Caroline Laredo | TrustRadius Reviewer

Likelihood to Renew

ProjectWise

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 9.0
Based on 1 answer
Because we can't imagine being without it!
Lindsay Simpson | TrustRadius Reviewer

Usability

ProjectWise

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 9.0
Based on 2 answers
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
Anonymous | TrustRadius Reviewer

Support Rating

ProjectWise

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 7.0
Based on 2 answers
The support team are excellent. The only downside is that you can't phone them!
Mary Moore | TrustRadius Reviewer

Implementation Rating

ProjectWise

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 9.1
Based on 1 answer
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks?What are you going to give clients i.e. how will your proposals and invoices look?
Mary Moore | TrustRadius Reviewer

Alternatives Considered

ProjectWise

Bentley ProjectWise from a user perspective just does not stack up to even something as simple as Dropbox. ProjectWise is powerful, it is capable, it has a ton of features. The best implementation I have seen from Projectwise is where the admins unlocked everything and let the users do as they please defeating everything it stood for and using it as a big Dropbox account, though even then the user interface couldn't be improved still causing significant workflow delays. I would reluctantly leave a good company if they implement ProjectWise, I respect that it's powerful for system admins but it sucks for users. This means 2-10% of what it is used for is well designed while the other 98-90% of its functions are just bogged down by a lack of development in its user interface and I say this as someone who has periodically used it over the last 10 years and seen no effective improvement in usability. Bentley ProjectWise was one of the first I believe to do this type of system, but as is common with being the first is you don't keep up with the times and bring a lot of baggage with you.
Johnathon Page | TrustRadius Reviewer

WorkflowMax

Loan Assistant is a virtual business, entirely operated in the cloud. We do not have an office. Team members are located in diverse locations such as Munich, Canada and Sri Lanka as well as various locations in Australia. WorkflowMax is what ties us together. The fact that the billing is so tightly integrated into the workflow is a great strength. At this time we have been using Max for 6 years and plan on keeping using it. We have evaluated Slack but it didn't work for us.
Janette Fairleigh | TrustRadius Reviewer

Return on Investment

ProjectWise

  • Positive ROI because of this best in market document sharing tool
  • All design teams in my organisation use this
  • Recommended by most of our project coordinators
Arun Antony | TrustRadius Reviewer

WorkflowMax

  • Biggest impact has been automation of client invoicing. Prior to using WorkflowMax, invoices were generated in Word, usually a template from a prior invoice to that client. Now the invoice is generated in WorkflowMax, saved as a draft, exported to Word, uploaded to Microsoft SharePoint, then shared with the invoice author. This has cut down on mistakes and unnecessary admin time.
Nadine Haines | TrustRadius Reviewer

Screenshots

Pricing Details

ProjectWise

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

ProjectWise Editions & Modules

Additional Pricing Details

WorkflowMax

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

WorkflowMax Editions & Modules

Edition
Standard$201
Premium$701
  1. per month
Modules
Lead Manager Module$15/month
WorkflowMax Premium$50/month
    Additional Pricing Details

    Rating Summary

    Likelihood to Recommend

    ProjectWise
    1.4
    WorkflowMax
    10.0

    Likelihood to Renew

    ProjectWise
    WorkflowMax
    9.0

    Usability

    ProjectWise
    WorkflowMax
    9.0

    Support Rating

    ProjectWise
    WorkflowMax
    7.0

    Implementation Rating

    ProjectWise
    WorkflowMax
    9.1

    Add comparison