Archiving Software Overview
What is Archiving Software?
Archiving Software supports enterprises in retaining and rapidly retrieving structured and unstructured data over time while complying with security standards and the like. File archiving may include images, messages (e.g. IMs, social media posts, etc.), emails, and content from web pages and social sites. Compliant data retention may require retaining data in its native form and context so that it can be understood.
Also called Enterprise Information Archiving (EIA), archiving software is designed to meet discovery requirements. That means that the archive must be searchable so that all stored data can be retrieved with context intact.
Archiving software is most commonly a requirement for banking institutions and governments. More stringent privacy laws means that EIA has become a concern for private corporations as well. Archiving software will contain features overlapping Enterprise Search, Data Governance and eDiscovery, and some features in common with ECM.
Features of Archiving Software
Leading Enterprise Information Archiving vendors focus on some or provide many of the following capabilities:
Meet legal and regulatory compliance requirements and provide attestation (e.g. GDPR, SEC, FINRA, CFTC, etc.)
Provide high-efficiency low-cost storage for data retention
Unified, centralized storage for disparate sources and unstructured data
Automated data retrieval and retention, with reporting
Tamper-proof “evidentiary” quality records (e.g. non-rewritable)
Configurable policy engine for enforcing corporate policy, industry standard, or regulatory requirements
An automated classification system for data to be retained or discarded based on importance
Apply metadata to ease search, categorization, supervision & discovery
Access controls supporting role-requirements, biometrics, etc.
Granular retention rules to archive content for as long as needed
Employee self-service, search & report generation, with access log
Daily reconciliation reporting to verify data capture
Redundant, disaster-proof, or third-party verified storage integrity
Archiving Software is potentially complex and provided by specialized vendors as-a-service. Vendors who specialize in information archiving generally specialize in storage, disaster recovery and resilience, or data security. Archiving Software Suites are modular and contain separate modules for managing the many different kinds of data to be archived by source, or by governing regulations.
Price may be relatively modest for small organizations storing limited data from few sources for disaster resilience. For complex corporations facing onerous regulatory requirements and drawing data from a multitude of sources (e.g. corporate social sites, an email server, corporate website, etc.) price will be far greater. Vendors will also provide one-off services like legacy or physical data migration to an archive, third-party auditing, and continuity services.
CommVault is the eponymous data backup and recovery solution from the company headquartered in New Jersey.
Microsoft Exchange is a secure email / messaging gateway with file archiving and encryption / data loss capability, available as a hosted service (Exchange Online) or installed (Exchange Server).
Amazon Glacier is a low-cost cloud archiving and backup solution from Amazon Web Services.
UK company Mimecast offers the Enterprise Information Archiving platform for file archiving.
Actiance was a social media compliance and archiving platform acquired by Smarsh in November 2017. It is now part of the technology underlying the Smarsh Connected Suite. Actiance products Vantage and Socialite are now Connected Capture. Actiance Alcatraz is now Connected Archive.
Metalogix in Washington, DC offers Archive Manager, a file archiving option.
Proofpoint in Sunnyvale, California offers Enterprise Archive, a file archiving solution.
Sonian Archiving is a file archiving option developed by Massachusetts based Sonian and now supported by Barracuda Networks since the November 2017 acquisition.
Able2Extract Professional, is a PDF converter, editor and creator. It is an all-in-one PDF solution that cuts down on the resources spent on dealing with PDFs and has been the long-time choice for increasing PDF productivity in the office.Able2Extract will let you convert scanned and native PDFs ...
MessageSolution Enterprise File Archive (EFA) is a file archiving solution, from MessageSolution in Milpitas, California.
iManage Records Manager (formerly Govern) is file archiving and disposition software from iManage, headquartered in Chicago. iManage was divested from Hewlett-Packard in 2015 and formed as an independent company; the product known as iManage Records Manager was formerly Worksite Records Manager.
Symantec acquired LiveOffice in 2012 to expand their cloud migration, and file and email archiving capabilities. The product was part of the Veritas spin-off from Symantec, and is now offered as Enterprise Vault.cloud. Veritas Enterprise Vault.cloud is a cloud based archiving service.
ZL Unified Archive is a file archiving option from ZL Technologies in Milpitas, California.
OpenText's Email Archiving and Management is a file archiving option.
Irish company Waterford Technologies offers MailMeter, an email archiving solution.
ZANTAZ EAS, from Hewlett-Packard, is a file archiving platform.
Oracle Hierarchical Storage Manager is a file archiving option.
IBM ILG is a file archiving offering.
Newgen e-Gov Office Automation suite aims to provide government agencies the flexibility to automate document-intensive processes, and develop a highly agile operational infrastructure. The solution provides following features: 1.Electronic File (e-File) and Correspondence Management 2.Committe...
Atempo-Digital Archive (ADA) is a file archiving option acquired by ASG Technologies and then spun off again when Atempo once again became an independent company.
EMC's SourceOne is a file archiving solution.
Fabasoft Folio is a document archiving solution from Austrian company Fabasoft.
LogicalDOC is designed to help organizations gain control over document management, with a particular focus on fast content retrieval and business process automation. The vendor says their solution enables teams to create, co-author, and coordinate any amount of documents. Additionally, the vendo...
The Aurea Messaging Solutions (AMS) suite includes three email infrastructure solutions that according to the vendor, support millions of users across more than 1000 companies – for business email continuity, security and archival. The entire AMS suite is delivered in the cloud, enabling rapid de...