Archiving Software

Archiving Software Overview

Archiving software, also known as Enterprise Information Archiving (EIA), is designed to efficiently store, index, and retrieve multiple file types in a long-term virtual archive. These files, such as images, invoices, CAD documents, voicemail, emails, website, and business social media content, are stored with metadata to meet discovery and classification requirements. This means the archive must be searchable to facilitate indexing and recovery of all stored material in its original context.

Data archiving is the process of identifying and transferring data that is no longer active from production systems to long-term storage. Archival software tools ensure that data is stored in an organized way and preserved in its original context for the long term.

Most companies use archiving software for email, instant messaging, and social media data compliance and retention. Archive software collects and packages files together and stores them in long-term storage, creating more short-term disk storage.

The key difference between archiving software and backup software is that archiving software deals exclusively with original historical data. An archive system is designed to allow continuous and easy access to decades of business data in its native form. In contrast, backup software duplicates files and data from one system to another to restore it quickly in the event of a failure.

Best Archiving Software include:

ManageEngine ADAudit Plus, AppRiver from OpenText, Google Vault, Microsoft Exchange, and Barracuda Essentials.

Archiving Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Archiving Products

(1-25 of 80) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

Microsoft Exchange

Microsoft Exchange is a secure email / messaging gateway with file archiving and encryption / data loss capability, available as a hosted service (Exchange Online) or installed (Exchange Server).

Key Features

  • Data Loss Protection (70)
    87%
    8.7
  • Management Tools (82)
    84%
    8.4
  • Cusomizability (80)
    79%
    7.9
Commvault Complete Data Protection

Commvault Complete Data Protection (formerly Complete Backup & Recovery) is the data backup and disaster recovery solution from Commvault, a combination of the company's Backup and Recovery product and its Disaster Recovery products. It provides solutions multi-cloud backup, protection…

Key Features

  • Incremental backup identification (69)
    93%
    9.3
  • Deduplication and file compression (67)
    93%
    9.3
  • Business application protection (65)
    87%
    8.7
AppRiver from OpenText

AppRiver from OpenText (formerly from Zix from 2019, which was acquired by OpenText), is a hosted messaging gateway and security platform featuring anti-spam and email encryption / data loss capability.

Key Features

  • End-to-End Encryption (7)
    95%
    9.5
  • Threat Detection (7)
    94%
    9.4
  • Management Tools (7)
    86%
    8.6
ManageEngine ADAudit Plus

ADAudit Plus offers real-time monitoring, user and entity behaviour analytics, and change audit reports that helps users keep AD and IT infrastructure secure and compliant.Track all changes to Windows AD objects including users, groups, computers, GPOs, and OUs.Achieve hybrid AD…

Key Features

  • Automated alerts and notifications (25)
    89%
    8.9
  • Administrator access control (27)
    88%
    8.8
  • Customizable reporting (28)
    81%
    8.1
Google Vault
Customer Verified

Google Vault is an ediscovery and archiving service for messaging and content created through some applications in G Suite. Users can retain, search, and export an organization’s data from select apps with Vault for G Suite Business and Enterprise editions.

Barracuda Essentials

Barracuda Essentials is an email security platform designed to protect users and businesses from volumetric threats like malware and spam, as well advanced threats like targeted spear phishing and ransomware, and provides email archiving and data protection from corruption and deletion…

Key Features

  • Anti-malware (16)
    97%
    9.7
  • Threat Detection (16)
    91%
    9.1
  • Management Tools (16)
    87%
    8.7
Mimecast Cloud Archive Storage

Mimecast Enterprise Information Archiving provides a cloud archive storage solution for data retention, as well as search and retrieval of email, attachments and MS Teams conversations. The cloud email archiving solution offers search capabilities for employees and automated tools…

Microsoft Exchange Online Archiving

Exchange Online Archiving from Microsoft is a tool that helps the user solve archiving, compliance, regulatory, and eDiscovery challenges. Hosted on Microsoft globally redundant servers, with IT-level phone support 24 hours a day, seven days a week, Exchange Online Archiving is compatible…

Veritas Enterprise Vault

Veritas Enterprise Vault is a file archiving option.

Amazon S3 Glacier

The Amazon S3 Glacier storage classes are purpose-built for data archiving, providing a low cost archive storage in the cloud. According to AWS, S3 Glacier storage classes provide virtually unlimited scalability and are designed for 99.999999999% (11 nines) of data durability, and…

Proofpoint Intelligent Compliance

Launched in August, 2022 and replacing Proofpoint Archiving and Compliance, Proofpoint's Intelligent Compliance Platform offers enterprises regulatory compliance safeguards while simplifying corporate legal protection practices. The platform offers AI-powered collection, classification,…

Informatica Application ILM

From development, test, and production of critical data to the retirement and archiving phase, Informatica Application ILM solutions are offered to help IT align the business value of data with the most appropriate infrastructure to manage it. Informatica Data Archive allows users…

Carbonite Information Archiving

Carbonite Information Archiving (formerly Zix Information Archiving, or sold under the name ZixArchive), stores an unlimited number of files and communications across email, SMS, and emerging platforms like Microsoft Teams and social media. It helps protect organizations against…

Barracuda Cloud Archive (Sonian)

Barracuda Cloud Archive (Sonian) is a file archiving option developed by Sonian and now supported by Barracuda Networks since the November 2017 acquisition.

Arcserve UDP

Arcserve Unified Data Protection (UDP) is designed to future-proof infrastructure by delivering data protection and disaster recovery for every type of workload. Backed by heterogeneous, image-based technology that protects to and from any target, the vendor boasts combining enterprise-…

Metalogix Archive Manager

Quest Software now offers an enterprise information archiving (EIA) solution via their acquisition of the Metalogix solution suite in 2018. Metalogix Archive Manager, available in two editions (Archive Manager for Exchange, and Archive Manager for Files), support email archiving,…

Smarsh Communications Intelligence Platform (with Actiance)

Actiance was a social media compliance and archiving platform acquired by Smarsh in November 2017. It is now part of the technology underlying the Smarsh Communications Intelligence Platform. Actiance products Vantage and Socialite are now Connected Capture. Actiance Alcatraz is…

Rackspace Email

Rackspace Email presents what the vendor describes as a reliable, cost-effective solution for small business email hosting. Hosting services start at 25GB, and services include email migration, spam and virus protection built-in, an upgrade to include archiving, and 24x7x365 support.…

MailMeter

Irish company Waterford Technologies offers MailMeter, an email archiving solution.

OpenText Email Archiving and Management

OpenText's Email Archiving and Management solution suite presents an enterprise information archiving (EIA) option as an extension of the company's ECM / Content Services solutions, with options available for Microsoft Exchange, Lotus Notes, and Google Apps, as well as supporting…

Hanzo

Hanzo, headquartered in the UK, supports ediscovery with their web content and social media scraping and archiving tool, supporting authentic, in-context data collection from online sources and databases.

Barracuda Message Archiver

The Barracuda Message Archiver is designed to help organizations reduce email storage requirements, meet demanding compliance requirements, and address e-discovery requests easily and effectively. Integration with the Barracuda Cloud provides long-term email storage and backup.

Intradyn

Intradyn is an email and web archiving solution for eDiscovery from the company of the same name in Mendota Heights.

Unified Global Archiving

Unified Global Archiving (formerly Capax Global) Enterprise Archive Solution [EAS] delivers a unified archive repository to preserve data generated from enterprise messaging, collaboration, file-sharing, and social media. Preserved data can be searched and discovered for litigation…

Aurea Messaging Solutions (MessageOne)

The Aurea Messaging Solutions (AMS) suite includes three email infrastructure solutions that according to the vendor, support millions of users across more than 1000 companies – for business email continuity, security and archival. The entire AMS suite is delivered in the cloud, enabling…

Learn More About Archiving Software

What is Archiving Software?

Archiving software, also known as Enterprise Information Archiving (EIA), is designed to efficiently store, index, and retrieve multiple file types in a long-term virtual archive. These files, such as images, invoices, CAD documents, voicemail, emails, website, and business social media content, are stored with metadata to meet discovery and classification requirements. This means the archive must be searchable to facilitate indexing and recovery of all stored material in its original context.

Data archiving is the process of identifying and transferring data that is no longer active from production systems to long-term storage. Archival software tools ensure that data is stored in an organized way and preserved in its original context for the long term.

Most companies use archiving software for email, instant messaging, and social media data compliance and retention. Archive software collects and packages files together and stores them in long-term storage, creating more short-term disk storage.

The key difference between archiving software and backup software is that archiving software deals exclusively with original historical data. An archive system is designed to allow continuous and easy access to decades of business data in its native form. In contrast, backup software duplicates files and data from one system to another to restore it quickly in the event of a failure.

Archiving Software Features

Archiving software often includes the following features:

  • Advanced search functionality
  • Central management dashboard
  • Data compression and encryption
  • Data deduplication and deletion control
  • Document tagging
  • Email archiving
  • External storage connection
  • File recovery
  • Granular storage management
  • Integration/API
  • Long term data retention
  • Offline access
  • Optical character recognition (OCR)
  • Platform support
  • Regulatory compliance tracking
  • Restore to current format
  • Revision control
  • Storage optimization
  • Tiered storage
  • Traceability
  • User access controls
  • Web archiving

Archiving Software Comparison

When comparing archiving software, consider the following:

Compliance requirements. Every business needs archival procedures that comply with regulations, but no one-size-fits-all solution exists across industries. It’s uncommon for a software solution to suit every possible need. Before evaluating options, assess and prioritize industry-specific characteristics vital to your company. Eliminate products that do not provide the essential features you need to meet corporate and industry requirements.

For instance, if your organization handles personal health information, you’ll need a solution that satisfies compliance laws, such as HIPAA’s long-term retention requirements. Organizations that handle sensitive and financial data will require advanced security and data restoration features. Also, consider if the service provider utilizes industry-certified data centers that meet ISO or SSAE compliance.

Storage mediums. It’s important to choose a software solution that works with the data and archival system your business is using. Possible storage mediums for data archiving include tapes, disks, flash storage, hard drives, and virtual and cloud options. Smaller companies and newer enterprises may find that physical storage mediums work best for them. However, as organizations get larger, virtual archives utilizing cloud storage are usually a better solution. Cloud storage helps enterprises streamline processes, increase security and compliance, and offers high capacity with lower storage costs.

Scalability and support. Regardless of how much data is being processed today, increased storage needs are inevitable. If your business is growing, you’ll want to find a solution that can scale with you. Also, consider whether the product can support your organization’s hardware platform and the level of customer service you may need to onboard.

Demo and test. Take the time to explore your options and ask for a demo to test the solution you are considering. Look for vendors who can provide services for all of your data types (e.g., email, mobile voicemail and text messages, social media, invoices, or sensitive data). This will help you streamline your processes and manage your communications from a centralized system.

Access controls. Some archiving solutions only allow you to create pre-set user roles. In contrast, others will enable you to customize the number of roles you can create and assign permissions to specific ones. It's also critical for the archiving software to provide a complete access log (activity trail). This will help departments restrict user activity on the platform and monitor for potential misuse.

Start an archiving software comparison here.

Pricing Information

Most archiving software products are priced by month or year. The cost depends on the volume of data to be processed and the level of features. Most vendors in this category offer free trials, and some free tools are available that can be helpful for limited budgets. Entry-level plans range $10 - $50/mo or $25 - $50/yr. Mid-market plans range from $100-$350/mo. Some one-time license options also exist. Single license options range from $275 - $3750/user. Enterprise-level single license options can be as much as $15,000.

Archiving Software Best Of Awards

The following Archiving Software offer award-winning customer relationships, feature sets, and value for price. Learn more about our Summer Best Of Awards methodology here.

Best Of Summer 2022 Awards Winners for the Archiving category. For Best Relationship, first place is Microsoft Exchange Online Archiving. Second place is Google Vault. For Best Feature Set, first place is Microsoft Exchange Online Archiving. Second place is Google Vault. For Best Value for Price, first place is Microsoft Exchange Online Archiving.

Related Categories

Frequently Asked Questions

What does archiving software do?

Archiving software, also known as Enterprise Information Archiving (EIA), is designed to store, index, and retrieve multiple file types efficiently in a long-term virtual archive. Data archiving is the process of identifying and transferring data that is no longer active from production systems to long-term storage. Archival software tools ensure that data is stored, organized, and preserved in its original context for the long term.

What are the benefits of using archiving software?

Archiving software helps organizations save time in manual labor, decrease facility expenses, and increase productivity. It increases system capacity by converting inactive corporate documents into electronic data records that can be efficiently maintained long-term and quickly retrieved as needed. These software solutions also help ensure compliance with applicable laws and regulations.

What are the best archiving software products?

What does archiving software cost?

Entry-level plans range $10 - $50/mo or $25 - $50/yr. Mid-market plans range from $100-$350/mo. Single license options range from $275 - $3750/user. Most vendors in this category offer free trials, and some free tools are available that can be helpful for limited budgets.