What users are saying about
120 Ratings
218 Ratings
120 Ratings
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Score 7.5 out of 100
218 Ratings
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Score 8.3 out of 100

Feature Set Ratings

  • Citrix Podio ranks higher in 1 feature set: Professional Services Automation
  • Microsoft To Do ranks higher in 1 feature set: Project Management

Project Management

6.9

Podio

69%
7.1

Microsoft To Do

71%
Microsoft To Do ranks higher in 8/14 features

Task Management

5.9
59%
24 Ratings
8.4
84%
74 Ratings

Resource Management

8.5
85%
20 Ratings
7.1
71%
40 Ratings

Gantt Charts

8.4
84%
8 Ratings
4.5
45%
8 Ratings

Scheduling

4.6
46%
21 Ratings
8.0
80%
56 Ratings

Workflow Automation

4.9
49%
25 Ratings
6.8
68%
34 Ratings

Team Collaboration

5.7
57%
26 Ratings
7.2
72%
68 Ratings

Support for Agile Methodology

5.3
53%
15 Ratings
5.6
56%
18 Ratings

Support for Waterfall Methodology

9.4
94%
11 Ratings
6.3
63%
16 Ratings

Document Management

4.4
44%
22 Ratings
5.3
53%
37 Ratings

Email integration

8.9
89%
21 Ratings
7.6
76%
39 Ratings

Mobile Access

8.9
89%
21 Ratings
8.7
87%
70 Ratings

Timesheet Tracking

8.1
81%
13 Ratings
6.6
66%
13 Ratings

Change request and Case Management

8.4
84%
18 Ratings
8.9
89%
10 Ratings

Budget and Expense Management

4.6
46%
16 Ratings
9.0
90%
6 Ratings

Professional Services Automation

7.7

Podio

77%
6.5

Microsoft To Do

65%
Citrix Podio ranks higher in 3/4 features

Quotes/estimates

4.9
49%
9 Ratings
5.0
50%
4 Ratings

Invoicing

8.9
89%
9 Ratings
7.0
70%
4 Ratings

Project & financial reporting

8.0
80%
9 Ratings
7.9
79%
6 Ratings

Integration with accounting software

8.9
89%
6 Ratings
6.0
60%
2 Ratings

Attribute Ratings

  • Citrix Podio is rated higher in 1 area: Likelihood to Renew
  • Microsoft To Do is rated higher in 4 areas: Likelihood to Recommend, Usability, Support Rating, Implementation Rating

Likelihood to Recommend

5.5

Podio

55%
42 Ratings
8.5

Microsoft To Do

85%
74 Ratings

Likelihood to Renew

9.1

Podio

91%
17 Ratings
8.0

Microsoft To Do

80%
4 Ratings

Usability

6.0

Podio

60%
2 Ratings
7.7

Microsoft To Do

77%
8 Ratings

Availability

8.0

Podio

80%
8 Ratings

Microsoft To Do

N/A
0 Ratings

Performance

8.0

Podio

80%
4 Ratings

Microsoft To Do

N/A
0 Ratings

Support Rating

7.0

Podio

70%
10 Ratings
7.6

Microsoft To Do

76%
60 Ratings

Implementation Rating

7.0

Podio

70%
2 Ratings
10.0

Microsoft To Do

100%
9 Ratings

Configurability

7.0

Podio

70%
1 Rating

Microsoft To Do

N/A
0 Ratings

Ease of integration

8.0

Podio

80%
1 Rating

Microsoft To Do

N/A
0 Ratings

Product Scalability

10.0

Podio

100%
2 Ratings

Microsoft To Do

N/A
0 Ratings

Vendor post-sale

8.0

Podio

80%
1 Rating

Microsoft To Do

N/A
0 Ratings

Vendor pre-sale

7.0

Podio

70%
1 Rating

Microsoft To Do

N/A
0 Ratings

Likelihood to Recommend

Citrix

[Citrix Podios's] customer support is very quick and they provide you an option to convert your
project into small tasks so that you can better assist your team and extract
maximum work out of them hence I will totally recommend its usage. I could not think that keeping track of tasks could be this much easier and smart. It is a fully customizable tool that manages my tasks efficiently and deal with them effectively.
Read full review

Microsoft

It's such a simple and effective tool! If you need an app to safely store your To-do's and make sure you stay on top of things, this is it. You can divide tasks lists into folders (like "home" and "business"), share the lists with co-workers, set notifications, even mark items as a priority. It's great for smaller, day-to-day tasks but if you need something to manage a bigger project or a team, you should look into more robust project management tools. Although this is a great app, it cannot replace tools like TeamWork, Basecamp etc. But they work great together
Read full review

Pros

Citrix

  • Very easy for people without coding or technical skills to set up and maintain information in "Apps".
  • Platform is very easy to learn and adopt--it's intuitive.
  • Project management potential is awesome--instead of having to fit your projects into a structure that is industry specific, you can build an app that tracks what you want, in the order you want it.
  • Has a "relationship" field that allows you to relate an individual item or record to a record in another app. It effectively gives some of the functionality of a relational database.
  • Very useful for information sharing when staff members are in different regions or places.
Read full review

Microsoft

  • Wunderlist is what you need for your to do lists. It's really simple to use.
  • Allows you to set due date to your lists, share them with your team and/or create a folder to divide and organize all your list set
  • Also, Wunderlist is compatible with all platform and devices. So you can always be updated on your list or work on them from wherever you are and with all the devices you have.
Read full review

Cons

Citrix

  • More filter options for calendars.
  • Customizable views for Relation fields.
  • Full featured Podio mobile App for iPad.
  • A customizable profile status – would love to work with Podio in silent mode (logged in while working, but "not available" for requests when in heavy work mode)
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Microsoft

  • Viewing more than one task at a time.
  • Email forwarding tasks - sometimes can be buggy and not always smooth.
  • Option to show more detail on a task without clicking task - example: being able to see attachment without clicking on task to view.
Read full review

Pricing Details

Podio

Starting Price

$9 per month

Editions & Modules

Podio editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    A discount is available for annual pricing.

    Microsoft To Do

    Starting Price

    Editions & Modules

    Microsoft To Do editions and modules pricing
    EditionModules

    Footnotes

      Offerings

      Free Trial
      Free/Freemium Version
      Premium Consulting/Integration Services

      Entry-level set up fee?

      No setup fee

      Additional Details

      Likelihood to Renew

      Citrix

      Podio customer service is great. The cloud and mobile service is fast (almost instant, continuous syncing). With a solid user base, and backed by Citrix, this is a serious business solution. They're also constantly working on improving and making it more powerful. I anticipate it only getting better
      Read full review

      Microsoft

      It's working, and doing precisely what we selected it for. The only hesitation is if Microsoft suddenly drops the platform.
      Read full review

      Usability

      Citrix

      It is usable, for sure. Requires a bit of thinking to be really useful.
      Read full review

      Microsoft

      The actual user interface and the way to navigate around the app is very intuitive and easy to learn/use which would make me give it a high ranking, but the syncing issues drop down my rating because there are times where you add an item to the list and then it just disappears. Then when you add it again the sync will happen and now you have duplicates. The other negative with the usability is adding extra information to an item, such as files or comments or assignments. You can do it but it's difficult to tell which items have this information from the main screen. You have to click on them individually.
      Read full review

      Reliability and Availability

      Citrix

      I have not experienced any down time
      Read full review

      Microsoft

      No answers on this topic

      Performance

      Citrix

      It works all the time and if I have a question, support get back to me ASAP
      Read full review

      Microsoft

      No answers on this topic

      Support Rating

      Citrix

      Podio support was always responsive and very quick to provide answers and assistance during the history of using this product, their support team has always been top notch. There have been several cases where calling podio support a feature was not available and they provided either workaround solutions or added the features straight into their roadmap.
      Read full review

      Microsoft

      I have not had an issue where I needed to reach out to Wunderlist, but I know their contact and online chat is easy to access and feel confident that they would be helpful. My only worry is Wunderlist is becoming Microsoft to-do in May 2020, and I believe the app will become worse after that.
      Read full review

      Implementation Rating

      Citrix

      Could of got more help sooner and mapped out structure after the 1st month. Future planning
      Read full review

      Microsoft

      Wunderlist giving 100% work satisfaction for me and my organization
      Read full review

      Alternatives Considered

      Citrix

      Compared to Salesforce: Podio is not as robust as a tool for CRM tracking. It also doesn't have the in-email capabilities that SF offers. Compared to Basecamp: Podio is somewhat similar to Basecamp but doesn't offer the same functionality with checking items off and archiving projects. Compared to Zoho Projects: Podio is vastly superior to Zoho Project's lack of flexibility (requiring a development team to build) and accessibility by all members (Zoho Projects requires a very limited number of "owners" of projects which makes it difficult if multiple owners need to assign one or more people to a project).
      Read full review

      Microsoft

      Wunderlist is the cleanest of all these products, and also the most functional. It performs exactly like you would expect a to-do app to work, and you can make it as simple or as complex as you want. Trello boards were too much for my employees to comprehend and they could never get the hang of it. Microsoft TO-DO is just a stripped down remake of Wunderlist and will be a while before it catches up (if it ever does). Todoist is the most similar to me, and it was mostly an aesthetic choice that made me choose Wunderlist.
      Read full review

      Scalability

      Citrix

      As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
      Read full review

      Microsoft

      No answers on this topic

      Return on Investment

      Citrix

      • Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day.
      • Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion.
      • Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.
      Read full review

      Microsoft

      • Productivity Increase - Knowing exactly what I need to do and when makes sure that I am on the right track, working on the right project and task at the right time, and not missing anything (or wasting my time on tasks that don't move the needle).
      • I'm delivering and following through on projects (big and small) without worrying about if I'm missing anything. This has helped specifically in product releases. One task I used to be late on every year was holiday greeting card releases in May. No one is ever ready to design holiday cards in April, so I wasn't even thinking about it. However, retail shops are buying their holiday products in the summer. I would always remember September as the weather started to change, which would lead me to miss out on the bulk of retail shop sales. With Microsoft To-Do, I mapped out the entire project, starting with designing 3 Hanukkah cards, to 3 Christmas cards, to printing them, photographing them, listing them, and marketing them. All with deadlines attached. Every detail was planned out in a doable way. For two years in a row, I did not miss out on this release and my sales have increased 300% year-over-year in part because of my release planning in Microsoft To-Do.
      • Do you know those tasks that pop up in meetings that you write down somewhere and then sometimes just completely forget? No? Just me? Either way, I used to have them scattered in notepads, sticky notes, and notebooks, and a lot would be lost in the wind. With Microsoft To-Do, I take all of those to-dos gathered during the day and add them to my to-do list with a deadline at the end of my work day. Now, I never miss anything.
      Read full review

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