Conference Phone Systems

Conference Phone Systems Overview

Conference phone systems enable participants in remote locations to meet using voice calling. They support small, mid-sized, and large rooms using extension microphones. They also offer echo cancellation and noise reduction, producing high-quality sound. VoIP conference room phone systems dominate the business market.

Phone systems are available that are certified for, and/or integrate with Microsoft Teams, Cisco WebEx, Zoom Phone, Skype for Business, and MS Office Communication Server. Some systems are smartphone compatible, offering dedicated apps that allow participants to join and set up meetings, make calls using the smartphone address book, adjust the volume, or mute the conversation using their smartphone.

Phone systems can accommodate additional microphones, speakers, headsets, and PA systems. Some incorporate SD cards to record and save meetings for note-taking and archiving.

Best Conference Phone Systems include:

Cisco Business Edition 4000, Cisco IP Phone 8800 Series, and Cisco IP Phone 6800 Series.

Conference Phone Systems TrustMap

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Conference Phone Products

(1-25 of 40) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.
Lifesize Video Conferencing

Lifesize is a web conferencing platform focused on making video conferencing systems and video conferencing apps work well together, while still being easy-to-use. Their platform incorporates web conferencing software with meeting room devices and wireless screen sharing.

Key Features

  • Desktop sharing (157)
    82%
    8.2
  • High quality video (160)
    81%
    8.1
  • High quality audio (162)
    79%
    7.9
Polycom Trio

Polycom Trio 8800 is a conference phone system that offers high-quality audio, as well as the ability to add video conferencing and HD content sharing. RealPresence Trio is Skype for Business on-prem and Office 365 Skype for Business Cloud PBX certified for conference calls and supports…

Cisco IP Phone 8800 Series

Cisco IP Phone 8800 Series is for businesses of all sizes, described by Cisco as a secure, full-featured VoIP. Models provide affordable entry to HD video and support for highly-active, in-campus mobile workers. The series provides deployment options: on premises, cloud and Cisco…

Cisco Business Edition 6000 (BE6000)

Cisco Business Edition 6000 (BE6000) is a telephony and VoIP business phone with unified communications features from Cisco, similar to their enterprise Business Edition 7000 offering though targeted at SMBs with less extensive needs than their larger enterprise counterparts.

Key Features

  • Audio conferencing (17)
    90%
    9.0
  • Answering rules (16)
    82%
    8.2
  • Call screening (17)
    65%
    6.5
Cisco IP Phone 7800 Series

Cisco IP Phone 7800 Series is a business phone system designed to provide secure VoIP. The IP Phone 7800 Series can be deployed via Cisco Webex Calling or from third-party Cisco approved Unified Communications as a Service (UCaaS) providers.

Cisco IP Phone 6800 Series

The Cisco IP Phone 6800 Series multiplatform phones are designed for affordability. The vendor states they deliver reliable, business-grade audio, with Gigabit Ethernet integration and low power usage, and are ideal for customers with moderate to active VoIP needs. The 6800 Series…

Cisco Business Edition 4000

Cisco Business Edition 4000 is a small business phone system designed to be easy-to-use and manage, and quick to deploy. This cloud-managed IP phone system is optimized for small and midsize businesses with up to 200 phones.

Cisco Unified IP Phone 6900 Series

The vendor provides the Cisco Unified IP Phone 6900 Series as an affordable, reliable voice and video communications endpoint, and state it is also user- and eco-friendly. It is designed to improve productivity, foster collaboration, and reduce operating expenses with simple, full-…

Logitech MeetUp

Logitech offers MeetUp, a video conference camera system for smaller huddle rooms.

Dolby Conference Phone (Dolby Voice)

Dolby presents the Dolby Voice product line of consisting as software as well as conference phones and video conferencing equipment, able to produce an immersive, natural conferencing experience. It is available in various kits, such as the Dolby Voice Room kit, as well as Dolby…

Cisco Webex Room Phone

The Webex Room Phone is more than a conference phone, it’s designed for collaborative meetings. It is described by the vendor as simple and easy to use. Users gain a touchless experience with proximity pair and join, and never need to enter a phone number or meeting code ever again.…

Poly SAVI series

Poly offers the SAVI series of office headsets.

Yealink Conference Phones

Yealink provides three models of conference phone: CP960, CP920, and IP CP860. IP CP860 is a diamond-shaped tabletop phone that offers HD voice quality, five-party conferences, joint calls, meeting recording and playback, etc. CP920 is designed for small to mid-sized meetings.…

Logitech GROUP

Logitech GROUP is an HD video conferencing solution designed for meetings of up to 14 people, with optional expansion mics to extend to meetings of up to 20 people. Components include the camera, speakerphone, hub, remote, wall/table mount, and expansion microphones. The system plugs…

Grandstream GAC2500

GAC2500 is an android-based conference phone from Grandstream Networks.

Logitech Connect

Logitech Connect is a portable Conference Cam with Bluetooth speakerphone for the huddle room, home office, and on the go. Compact, it is presented by the vendor as ideal for small spaces and travel. It integrates with popular conferencing software (Zoom, BlueJeans, Skype) and it…

Panasonic KX-HDV Series

Panasonic offers the KX-HDV series of conference phones supporting IP communication. The most advanced model, the KX-HDV800, features on omnidirectional microphone, recording, and support for up to 12 participants natively, 20 with extensions.

Snom C520 Conference Phone

Snom Technology in Berlin presents thheir advanced DECT and Bluetooth technology, the C520 conference phone, as the perfect device for team conferencing and offers three cutting-edge microphones. The first of these is built into the high-performance full-duplex speaker in the main…

Konftel Conference Phones

Swedish company Konftel offers a wide range of conference phones, from the Konftel Ego small and portable and conference phone, to the Konftel 800 supporting 20+ meeting participants, boasting OmniSound. Konftel phones can be paired with Konftel Cam series cameras (Cam20, Cam50) to…

AudioCodes Room Experience (RX) Suite

The AudioCodes Room Experience (RX) Suite of products and solutions is designed to deliver a superior meeting room experience, featuring excellent voice quality and image clarity, ease of use of use, and seamless integration with IT management tools.

Spider Conference Speakerphones

Phoenix Audio Technologies headquartered in Irvine offers audio endpoints for any variation of collaboration spaces, including the Spider series of conference speakerphones.

MiVoice Conference Phone

The MiVoice Conference Phone from Mitel is presented by the vendor as an easy-to-use conference phone boasting 16 built-in microphones and superior audio quality plus the ability to seamlessly share ideas and files with in-room presentation display capabilities. Also, the MiVoice…

Sennheiser EXPAND series

Sennheiser's EXPAND series is an audio conferencing solution.

Poly Voyager Series

The Poly Voyager Series are office headsets and phones supporting UC.

Poly Blackwire series

Poly offers the Blackwire series of office headsets.

Learn More About Conference Phone Systems

What are Conference Phone Systems?

Conference phone systems enable participants in remote locations to meet using voice calling. They support small, mid-sized, and large rooms using extension microphones. They also offer echo cancellation and noise reduction, producing high-quality sound. VoIP conference room phone systems dominate the business market.

Phone systems are available that are certified for, and/or integrate with Microsoft Teams, Cisco WebEx, Zoom Phone, Skype for Business, and MS Office Communication Server. Some systems are smartphone compatible, offering dedicated apps that allow participants to join and set up meetings, make calls using the smartphone address book, adjust the volume, or mute the conversation using their smartphone.

Phone systems can accommodate additional microphones, speakers, headsets, and PA systems. Some incorporate SD cards to record and save meetings for note-taking and archiving.

Conference Phone Systems Features

Conference Phone Systems will offer many of the following features.

  • VoIP
  • Ethernet, USB, Mini USB, Bluetooth, and wireless connectivity
  • SIP (Session Initiation Protocol for IP)
  • Omni-directional microphones with pickup ranges extending to twenty feet
  • Up to twenty-six call-in participants
  • Detachable, wireless, rechargeable microphones with talk times up to 15 hours
  • Echo canceling and noise reduction
  • Full duplex, HD, high fidelity audio
  • Digital speakers, stereo sound
  • Volume and mute controls, caller ID
  • Accommodate additional microphones, speakers, headsets, and PA systems
  • SD card recording for note-taking and archiving
  • Power over Ethernet (PoE)
  • Phonebook, speed dial memory
  • Smartphone, tablet, laptop, PC connections
  • Smartphone apps for meeting set up and audio conference controls
  • Color touchscreen
  • Security features and encryption
  • Password protected configurations
  • Portability
  • Works with communication applications such as Microsoft Teams, Zoom, and WebEx

Conference Phone Systems Comparison

Consider the following when purchasing a Conference Phone System.

Scope: These phone systems offer a wide range of features and capabilities. Select a system with the features you require, that supports the size of the conference room where it will be installed.

Installation Environment: If the phone system will be deployed in a boardroom or a conference room that is used to meet with high profile customers, some systems are more stylish, feature-rich, and costly than others, and may better represent your brand.

Maximizing Its Quality: Preparing the conference room by installing carpeting, curtains, wall hangings, or acoustic ceiling tiles as appropriate will improve the acoustics, enhancing the conference experience.

Pricing Information

Conference phone systems prices start at a few hundred dollars, with full-featured phone systems exceeding $1,500.

Frequently Asked Questions

What do Conference Phone Systems do?

Modern Conference Phone Systems offer high-quality sound, connectivity with communication platforms, smartphone app support, and voice recording, adding convenience to the meeting space.

What are the benefits of using Conference Phone Systems?

High-quality Conference Phone Systems allow participants to engage with and focus on the meeting without being distracted by phone-related issues. High audio quality helps the listener distinguish changes in a speaker’s tone or attitude during discussions, lowering the risk of misunderstandings. This helps increase productivity and the quality of decision-making. Relative to its benefits, over its lifetime the cost of a good conference phone system is a modest investment.

How much does Conference Phone Systems cost?

Depending on their features, Conference Phone Systems can range from $200 to over $1,500.