Conference Phone Systems

Conference Phone Systems Overview

What are Conference Phone Systems?

Conference phones are the tabletop hardware appliances that facilitate VoIP calls between groups of people in office meeting rooms.

Multiple stakeholders may be speaking and/or listening on each end, and more than two parties may join the call. Most vendors offer multiple models designed for different room sizes, with different aesthetics/displays.

Key Considerations for Buyers

The following are some of the key considerations for buyers who are evaluating conference phone systems:

  • Room size - Some conference phones are designed specifically for large boardrooms and meeting rooms; others are designed for small meeting rooms or individual offices. Most products out the estimated microphone range and a maximum number of participants the phone can handle.

  • Audio quality - Echo cancellation, noise reduction, and other acoustic features may be more or less important based on the shape, size, and composition of the room.

  • Scalability - Some conference phones offer the ability to extend capabilities with additional microphones, web cameras, Bluetooth devices, etc.

  • Phone display/ease of use - Some conference phones have touchscreen displays, while others have LED screens with simple dial pads. Users should be able to make, answer, and end calls easily, as well as switch between speakerphone and headset or handset (if applicable).

  • Power source - Some conference phones are Power over Ethernet (PoE), while others are USB powered or wireless, but need to be recharged. When evaluating a conference phone system's power source, buyers should think about: phone placement, microphone and speaker range, location of cords or other equipment.

  • Conference phone system should be compatible with your organization's VoIP provider and other communication technologies.

  • Some conference phones also include call handling and call recording features.

Pricing Information

Conference phones range in price from around $500 to several thousand dollars, depending on features.

Conference Phone Products

(1-25 of 38) Sorted by Most Reviews

Lifesize Video Conferencing
109 ratings
154 reviews
Top Rated
Lifesize is a web conferencing platform focused on making video conferencing systems and video conferencing apps work well together, while still being easy-to-use. Their platform incorporates web conferencing software with meeting room devices and wireless screen sharing.
Polycom Trio
18 ratings
24 reviews
Polycom Trio 8800 is a conference phone system that offers high-quality audio, as well as the ability to add video conferencing and HD content sharing. RealPresence Trio is Skype for Business on-prem and Office 365 Skype for Business Cloud PBX certified for conference calls and supports a 1080p30 US…
Cisco IP Phone 8800 Series
9 ratings
6 reviews
Cisco IP Phone 8800 Series is for businesses of all sizes, described by Cisco as a secure, full-featured VoIP. Models provide affordable entry to HD video and support for highly-active, in-campus mobile workers. The series provides deployment options: on premises, cloud and Cisco pre-approved third-…
Cisco IP Phone 7800 Series
7 ratings
6 reviews
Cisco IP Phone 7800 Series is a business phone system designed to provide secure VoIP. The IP Phone 7800 Series can be deployed via Cisco Webex Calling or from third-party Cisco approved Unified Communications as a Service (UCaaS) providers.
Cisco Business Edition 6000 (BE6000)
11 ratings
5 reviews
Cisco Business Edition 6000 (BE6000) is a telephony and VoIP business phone with unified communications features from Cisco, similar to their enterprise Business Edition 7000 offering though targeted at SMBs with less extensive needs than their larger enterprise counterparts.
Cisco Unified IP Phone 6900 Series
11 ratings
3 reviews
The vendor provides the Cisco Unified IP Phone 6900 Series as an affordable, reliable voice and video communications endpoint, and state it is also user- and eco-friendly. It is designed to improve productivity, foster collaboration, and reduce operating expenses with simple, full-featured, and cost…
Cisco Webex Room Phone
1 rating
2 reviews
The Webex Room Phone is more than a conference phone, it’s designed for collaborative meetings. It is described by the vendor as simple and easy to use. Users gain a touchless experience with proximity pair and join, and never need to enter a phone number or meeting code ever again. Plus, the HD aud…
Cisco IP Phone 6800 Series
10 ratings
2 reviews
The Cisco IP Phone 6800 Series multiplatform phones are designed for affordability. The vendor states they deliver reliable, business-grade audio, with Gigabit Ethernet integration and low power usage, and are ideal for customers with moderate to active VoIP needs. The 6800 Series phones are support…
Cisco Business Edition 4000
2 ratings
2 reviews
Cisco Business Edition 4000 is a small business phone system designed to be easy-to-use and manage, and quick to deploy. This cloud-managed IP phone system is optimized for small and midsize businesses with up to 200 phones.
Yealink Conference Phones
5 ratings
1 review
Yealink provides three models of conference phone: CP960, CP920, and IP CP860. IP CP860 is a diamond-shaped tabletop phone that offers HD voice quality, five-party conferences, joint calls, meeting recording and playback, etc. CP920 is designed for small to mid-sized meetings. It is Y-shaped and…
Logitech GROUP
3 ratings
1 review
Logitech GROUP is an HD video conferencing solution designed for meetings of up to 14 people, with optional expansion mics to extend to meetings of up to 20 people. Components include the camera, speakerphone, hub, remote, wall/table mount, and expansion microphones. The system plugs into the user's…
Grandstream GAC2500
GAC2500 is an android-based conference phone from Grandstream Networks.
Crestron Mercury
Crestron, headquartered in New Jersey, offers the Crestron Mercury line of conference phones, a tabletop solution providing voice capabilities along with other collaboration features for the conference room.
Crestron Flex Series
The Crestron Flex Series is a line of audio and video conferencing devices with models available to suit a variety of purposes. The devices integrate with Microsoft Teams, Zoom or some other third-party software (these via a laptop and USB connection) to provide a full-featured collaboration / confe…
Logitech Mobile Speakerphone P710e
The Logitech Mobile Speakerphone P710e gives users hands-free calling for phones or tablets. Noise-cancelling technology helps ensure everyone can hear and be heard. Pair up to eight Bluetooth devices or connect with NFC by simply touching a device to the P710e.
Panasonic KX-HDV Series
Panasonic offers the KX-HDV series of conference phones supporting IP communication. The most advanced model, the KX-HDV800, features on omnidirectional microphone, recording, and support for up to 12 participants natively, 20 with extensions.
Snom C520 Conference Phone
Snom Technology in Berlin presents thheir advanced DECT and Bluetooth technology, the C520 conference phone, as the perfect device for team conferencing and offers three cutting-edge microphones. The first of these is built into the high-performance full-duplex speaker in the main base station with …
Jabra Speak Series
Jabra headquartered in Copenhagen offers the Speak series of USB speakerphones and conference devices.
Konftel Conference Phones
Swedish company Konftel offers a wide range of conference phones, from the Konftel Ego small and portable and conference phone, to the Konftel 800 supporting 20+ meeting participants, boasting OmniSound. Konftel phones can be paired with Konftel Cam series cameras (Cam20, Cam50) to present a video c…
AudioCodes Room Experience (RX) Suite
The AudioCodes Room Experience (RX) Suite of products and solutions is designed to deliver a superior meeting room experience, featuring excellent voice quality and image clarity, ease of use of use, and seamless integration with IT management tools.
Spider Conference Speakerphones
Phoenix Audio Technologies headquartered in Irvine offers audio endpoints for any variation of collaboration spaces, including the Spider series of conference speakerphones.
MiVoice Conference Phone
The MiVoice Conference Phone from Mitel is presented by the vendor as an easy-to-use conference phone boasting 16 built-in microphones and superior audio quality plus the ability to seamlessly share ideas and files with in-room presentation display capabilities. Also, the MiVoice video conferencing …
Dolby Conference Phone (Dolby Voice)
Dolby presents the Dolby Voice product line of consisting as software as well as conference phones and video conferencing equipment, able to produce an immersive, natural conferencing experience. It is available in various kits, such as the Dolby Voice Room kit, as well as Dolby Voice Pro (for board…
Sennheiser EXPAND series
Sennheiser's EXPAND series is an audio conferencing solution.
Poly Blackwire series
Poly offers the Blackwire series of office headsets.