Employee Monitoring Software

Best Employee Monitoring Software include:


Employee Monitoring Software Overview

Employee Monitoring Software Overview

What is Employee Monitoring Software?

Employee monitoring software are tools designed to track employees’ location and activities, with an emphasis on digital activities and web traffic. Employee monitoring tools are frequently built on a time-per-activity tracking foundation, but they are much more focused on what employees are doing during work, rather than whether or not they’ve clocked in. They also provide much stronger analytics capabilities than tools that focus on scheduling, attendance, and time sheets.

Most employee monitoring software is designed to improve an organization’s productivity, security, or both. These tools help improve productivity by tracking and analyzing employees’ online behavior. The products base this analysis on categorizing the productivity of each site or application an employee uses. This monitoring can also help managers gauge employees’ efficiency performing certain tasks and more efficiently distribute workloads and assignments. This functionality is particularly valuable for remote employees, where physical monitoring is not possible.

Some employee monitoring tools also take measures to protect businesses from internal security threats with “internal threat detection.” As the software monitors employees’ activity, it detects suspicious behavior patterns, site visits, or prohibited application usage, then either trigger alerts or directly intervene to block the suspicious activity. These capabilities can often serve both data loss prevention and compliance goals.

Employee Monitoring Software Capabilities

Employee monitoring software can be distinguished from time tracking tools by the former’s broader set of tracking, analytics, and intervention tools. While time tracking is a common feature of employee monitoring tools, they will also usually have most or all of the following:

  • Dashboard reporting of employee activities

  • Activity categorization and logging

  • Time and attendance

  • Screenshots

  • Task tracking, including time-per-task

  • Event logs

  • Real-time user activity monitoring, including app and web usage

  • Alerts and notifications

  • Website blocking

  • Data transfer monitoring, including uploads, downloads, and emails

  • Geolocation or geotracking

  • Insider threat detection and prevention

Employee Monitoring Software Comparison

When comparing employee monitoring products, consider these factors:

  1. Focus on productivity vs. security: Is your main goal to improve employee productivity, prevent data loss, or both? While there are some vendors who offer features for both use cases, many are more specialized on one over the other. Security-focused monitoring is a newer market, so there will likely be fewer vendors with expertise in security-base employee monitoring.

  2. Employee devices: What devices will you be monitoring employees on? Will they all be company devices, and will there be mobile devices as well as computers? Employee monitoring tools’ support for the full range of device types is not yet universal. This can be particularly problematic for security-intensive use cases.

  3. Passive reporting vs. active intervention: Do you plan to use this to track and report on activities after the fact, or to actively prevent unproductive or suspicious behavior? Some software will provide more developed reporting and dashboarding features, while others will prioritize automated alerts and preventive measures. These capabilities by align with a focus on productivity vs. security, as well.

Pricing Information

Employee monitoring tools are priced per employee, per month. Most software offerings are tiered according to the feature set. Basic tiers, with a focus on productivity, will range from $4-10 per user, per month. More comprehensive feature sets, with better security offerings, will often come with a $20-25 per user, per month price tag. Many providers also offer free trial periods, and some will offer a basic package for personal use for free.

Employee Monitoring Software Products

(1-7 of 7) Sorted by Most Reviews

Time Doctor
74 ratings
48 reviews
Time Doctor provides detailed analytics of where time is spent during the work day. Companies can see the websites and applications their employees visit while working, and screenshots of the computer screen every few minutes while they work. Time Doctor not only tracks the total time worked by eve…
12 ratings
7 reviews
Easy time tracking software with features like screenshots, activity monitoring, automatic payroll, advanced reports, real time tracking and GPS. Both online and offline tracking capabilities. Also available for Apple, Windows, Linux and iOS. Integrates with 30+ popular tools, like Trello, Asana, Po…
Workpuls is an employee management platform with time tracking capabilities, which allows employers to increase employees’ productivity based on insights about how they spend time at work. The software provides managers with real-time data on app and website usage, as well as on project progress. T…
DeskTime is an automatic time tracking software that tracks and analyzes employee productivity, and is a project from DeskTime.com of the Draugiem Group of companies and tech startups in Latvia.
Teramind helps organizations track user behaviors to detect insider threats and prevent data leaks. The software lets users monitor and record the activities of employees, remote users, external contractors both onsite and offsite in real-time. Teramind’s monitoring features can track virtually all…
ActivTrak headquartered in Austin provides their workforce behavior and performance tracking analytics solution.
Veriato Cerebral
Veriato Cerebral (formerly Spector 360) is presented by the vendor as a Next-Gen insider threat intelligence platform that gives companies the ability to proactive hunt threats within their organization. Cerebral's company-wide, daily risk scoring provides a roadmap for security investigators. Unli…