1. Home
  2. Expense Management Software
  3. Webexpenses Reviews
  4. User Review of Webexpenses
Webexpenses is a useful tool for our business
Updated April 16, 2024

Webexpenses is a useful tool for our business

Anonymous | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Modules Used

  • Travel
  • Expense Management

Overall Satisfaction with Webexpenses

We use Webexpenses in our business to track our expenses. As we are meeting clients and candidates often, we use this regularly either on the computer or on the app. A lot of expenses are input mainly for mileage, client entertaining, team rewards and other general expenses we incur with client visits.
  • Track Mileage
  • Easy submittal process
  • App is very handy
  • Map feature doesn't give option to use motorways etc
  • Not always a relevant option available for expenses
  • Adding receipts is difficult on the web browser
  • Easy to track expenses
  • Useful for seeing what expenses are being claimed
  • See which categories are being expenses most
Overall it is quite easy to use. Some parts are slightly counter intuitive but can be worked out. The mileage tracking is useful but the map is hard to use if you need to specify a route you took. Often it uses the shortest route which is not often the route you will actually use.
Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly and easily.
Most important features of this software are the ability to track mileage. Also uploading receipts and categorizing each expense. The fact it has an app is very helpful and makes the whole process easier. This means uploading receipts is easy and it can sometimes read the information from the receipts to fill in some of the details required.

Do you think Webexpenses delivers good value for the price?

Not sure

Are you happy with Webexpenses's feature set?

Yes

Did Webexpenses live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Webexpenses go as expected?

I wasn't involved with the implementation phase

Would you buy Webexpenses again?

Yes

It is well suited when you are tracking mileage, meeting with clients or candidates and need to track your travel so you can claim back costs. It's easy to map out where you have been and it gives you a mileage total. It's also good for uploading receipts, especially through the app.

Webexpenses Feature Ratings

Expense Management
8.0
Employee Expense Reporting
8
Corporate Card Reconciliation
Not Rated
Payment Management
Not Rated
Customizable Approval Policies
Not Rated
Financial Document Management
Not Rated
Payment Status Tracking
Not Rated
Payment Audit Trail
Not Rated
Duplicate Bill Detection
Not Rated
Advanced OCR
Not Rated
Electronic Funds Transfer
Not Rated

Using Webexpenses

This is used by everyone in the company.
This is from trainee consultants claiming back mileage to client visits and buying a candidate a coffee, all the way up to managing directors and CEO's booking flights, dining with clients and more.

The whole organisation of around 1400-1600 people as far as I am aware use webexpenses.
1 - I'm not fully sure of how many in-house staff we have supporting web expenses.
I imagine their is one or two contacts per business who are the key members of setting up new accounts and offering any support for the rest of the business.
As there are multiple businesses there will likely be one or two key contacts in each.
  • Tracking mileage
  • Uploading receipts for general expenses
  • Expensing back things like meals out and client visits
  • This is now being used to track our carbon footprint
  • Use it for booking travel with trains, planes etc
It is not down to myself to renew web expenses. However I would think it is very likely the company will keep on using this.
It has been used for years and has been reliable and simple to use.

There wouldn't be much reason we would look elsewhere for a similar software.

Evaluating Webexpenses and Competitors

Not Sure
  • Scalability
  • Ease of Use
We might look for other features such as being able to book travel directly through the system.