OCR Software


OCR Software Overview

What is OCR Software?

OCR (optical character recognition) software is built to convert physical documents into electronic documents. Many businesses use OCR software to handle data entry when they have legacy documents, or forms that need to be available to individuals without access to digital documents. Additionally, OCR software can be used for information recognition, and is commonly used in settings like airports for tasks like scanning licenses or passports. OCR software makes physical documents searchable, and easy to back up.

OCR Software Features and Capabilities

Below are some of the essential features offered by most OCR software options.

  • Document conversion

  • Information scanning

  • PDF conversion

  • Text recognition

  • Document archiving

OCR Software Pricing Information

Most OCR tools are offered as a service, and charge a monthly subscription fee that changes depending on the feature needs of the business. That being said, businesses should expect to pay at least $15.00 per month for an OCR tool.

OCR Products

(1-5 of 5) Sorted by Most Reviews

Adobe Acrobat DC
1,189 ratings
85 reviews
Top Rated
Adobe Acrobat DC is the current version of the well-established document / PDF management solution, part of the Adobe Document Cloud (the other part being Adobe's eSign services based on technology acquired with EchoSign in 2011).
568 ratings
58 reviews
Microsoft's OneNote is a digital note-taking app, supporting photos, annotating, web page clipping, emailing, and synchronizing notes across devices.
Rossum, from the company of the same name in London, allows businesses to automate data extraction from documents with Artificial Intelligence. The Rossum Data Capture tool allows the user to automatically capture invoice data.
Amazon Textract
Amazon Textract uses machine learning to instantly “read” virtually any type of document to accurately extract text and data without the need for any manual effort or custom code.
Kofax OmniPage (formerly Nuance OmniPage)
Kofax Omnipage is optical character recognition (OCR) software that allows users to digitally edit documents. As OCR software, it allows users to scan in physical documents and turn them into digital files.

Frequently Asked Questions

What businesses benefit most from an OCR tool?

The more your business deals with physical documents, the more essential an OCR tool. As paper documents build up, searchability and storage becomes challenging, so as a business scales an OCR tool can be very helpful.

If I have a PDF reader do I need an OCR tool?

Even if you have a PDF reader, an OCR tool is still valuable for converting physical documents, should your business need that feature. That said, before purchasing an OCR tool, you should consider if your PDF reader offers OCR features, as an upgrade will be simpler than purchasing a second tool.

Do OCR tools integrate with storage tools?

Most OCR tools offer their own archiving and storage features, but many also offer integrations with third party tools if your business has one they prefer.