Physical Therapy Software

Best Physical Therapy Software include:


Physical Therapy Software Overview

What is Physical Therapy (PT) Software?

Physical therapy (PT) software is a subset of EHR software (Electronic Health Record) designed for numerous health professions, including independent laboratories, rehab centers and mental health facilities. Physical therapists can choose from a wide range of features to help improve charting, automate certain duties, and encourage patient engagement.


  • Clinical Charting
  • SOAP Note Compatibility
  • HIPAA Compliance
  • Automated Reminders
  • Patient Eligibility Checks
  • Patient Portal
  • Online booking
  • Medical Forms (Prebuilt and Customizable)
  • Telemedicine
  • E-prescribing
  • Medical Billing
  • Financial Analytics
  • Revenue Cycle Management

Improved Clinical Charting

Physical therapy (PT) software helps therapists consolidate office functions and promote consistency when dealing with patients. Products like DrChrono EHR offer electronic charting that can be accessed online or via iPad. Therapists can take notes, create baseline data and monitor a patient’s progress over time. Some even offer “Draw” functions so doctors can write their SOAP notes directly on the chart, just like paper files.

Therapists can also use PT software to submit lab results electronically, cutting down on time and paperwork. Notes, lab results, and photos can all be uploaded to a patient’s chart and safely stored using HIPAA compliant cloud storage.

Automated Functions

Processing paperwork can waste valuable time and resources. Popular products like MindBody can help administrative workers automate reminders about appointments and follow-ups, and create recurring payments. Other programs can do real-time eligibility verification as well, minimizing insurance errors.

Patient Portal

PT software also promotes more communication between patients and therapists. Patients can access a “patient portal” to view lab results, see reminders and pay fees. They can also schedule their own appointments, and fill out important forms before they come in.

Telemedicine, the ability to view patients remotely, can be useful as a pre-diagnostic and emergency tool. Patients can be seen quickly without coming all the way into the office, freeing up time, resources, and appointment space. Doctors can also prescribe medications remotely, using e-prescription tools.

Medical Billing

Physical therapy software also provides important financial tools to help with medical billing and track revenue cycles. By streamlining communication between patients, practitioners, and insurance providers, physical therapists can save time and minimize financial losses.


Most PT software is available both online and as a mobile app, with a variety of pricing models. Vagaro, which offers apps for both practitioners and patients, charges by the number of users: from $25 a month for a single user, to $85 for 7 users or more. Vagaro also offers a free trial period, as do several others.

Others charge based on the size of the clinic. WebPT, the most popular option, charges a standard flat fee of $59 a month for smaller offices, with a custom quote “enterprise” option for larger practices.

Physical Therapy Products

(1-25 of 32) Sorted by Most Reviews

11 ratings
8 reviews
With more than 55,000 members at 8,600 clinics, WebPT is a leading electronic medical record (EMR) solution for physical, occupational, and speech therapists. According to the vendor, WebPT makes it easy for therapy professionals—therapists, directors, owners, billers, and front office staff—to tran…
Exercise Pro Live
2 ratings
2 reviews
Exercise Pro Live is physical therapy software for physical therapists, athletic trainers, fitness professionals and related health professions, from BioEx Systems in Smithville.
2 ratings
2 reviews
HENO is a cloud-based medical practice management software for physical therapy practices from the company of the same name in Orlando, designed to help practice owners have a clear, concise system for knowing every detail of revenue, productivity, marketing, billing, and patient care at the click o…
Casamba Clinic
1 ratings
1 reviews
Casamba Clinic is a solution for physical, occupational and speech therapy in any size company or setting, designed to help users increase revenue with improved workflows and intelligent billing.
Epic EpicCare EMR
1 ratings
1 reviews
EpicCare is an ambulatory EHR system, allowing healthcare practitioners to provide access to health records via a patient portal, as well as communicate, complete questionnaires and e-visits, etc, and support outpatient operations such as therapy, as well as clinical research (e.g. recruitment, part…
Clinicient INSIGHT
Clinicient INSIGHT is an online medical office management platform for physical therapy clinics. It includes patient scheduling, clinical documentation (EMR), billing and reporting software.
Redoc is an outpatient therapy EMS with editions for hospitals and private practices, from Net Health headquartered in Pittsburgh, PA. It provides guided documentation and workflows to make it easy for therapists to use, drive compliance, and streamline billing processes help speed revenue and impro…
TherapySync in Keller, Texas offers their suite of applications for contract home health agencies, to provide document management and operational automation.
Hands on Technology headquartered in Westmont offers their flagship PT, OT, and Rehab medical practice management platform TheraOffice, supporting documentation, scheduling, and accounting, with reporting and business analytics.
Optima Therapy for Outpatient
Optima Therapy for Outpatient enables therapists and staff to do their jobs, and provides anytime, anywhere access to documentation, even while disconnected, and workflows that streamline patient care and save valuable time, from Optima Healthcare Solutions in Palm City.
Power Diary
Power Diary is a Health Care Practice Management application for physiotherapy providers from the company of the same name in Ballarat.
Rehab My Patient
Rehab My Patient, from Surrey Physio in the UK, presented by the vendor as an intuitive and easy to use exercise prescription software designed by physiotherapists.
Optima Therapy for SNFS
Optima Therapy for SNFs provides contract therapy companies, skilled nursing facilities (SNFs), assisted living facilities (ALFs) and continuing care retirement communities (CCRCs) with their therapy management software. The vendor states that with streamlined operational, clinical and billing workf…
The Rehab Lab
The Rehab Lab allows users to create rehabilitation handouts of a professional standard, customised to the individual needs of each client and personalised with their clinic logo. Designed to be used in the clinical setting where therapists are often working to tight schedules, The Rehab Lab's inter…
PT Practice Pro
PT Practice Pro, from the company of the same name in Skillman, is a Cloud-based EMR and Practice Management for Physical, Occupational, Speech, and Pediatrics, supporting scheduling, billing, EMR, patient portal, reporting, and referral management.
Apollo PT Practice Management
Apollo Practice Management from the company of the same name in Pittsfield is a practice management system for physical therapists.
WellSky Rehabilitation (formerly MediLinks)
WellSky Rehabilitation (formerly MediLinks) is designed to simplify and streamline complex practice management workflows with WellSky private practice rehabilitation solutions, helping businesses maximize efficiency with notifications and alerts; simplify complex scheduling; and manage documentation…
Force Therapeutics
Force Therapeutics in New York offers their episode-based digital care platform and research network designed to help clinicians intelligently extend their reach. The platform leverages video and digital connections to directly engage patients at every step of their journey - from the point that sur…
Systems 4PT
Systems4PT in Bedford offers technology for physical therapy documentation,and leverages evidence from the patient and prior encounters to automate coding and defensive documentation.
Casamba Skilled
Casamba Skilled is a regulatory and reimbursement driven documentation platform that provides therapy clients with automated workflows to help them gain efficiency, ensure compliance and maximize reimbursement for their services, from Casamba Agoura Hills.
Healigo, from the small company of the same name in Boston, helps Physical Therapists and their patients by replacing typical home exercise software and printouts to help get patients better, faster.
Kareo for Physical Therapy
Kareo provides physical therapists with an integrated platform to manage clinical, billing and marketing needs. The vendor states their goal is to help therapists provide better patient care, manage billing and grow a therapy practice. Users can choose to use a single Kareo module or combine Kareo m…
TherapyRehab Plus by Raintree Systems
TherapyRehab Plus by Raintree Systems is a fully integrated Practice Management and Electronic Medical Record (EMR) software solution exclusively for rehab. The program integrates the full scope of a medical practice’s operations, with workflows in both clinical and administrative departments to mak…
AdvancedMD Physical Therapy Software
AdvancedMD offers a cloud EHR for physical therapy, orthopedics, rehabilitation clinics, physical medicine, chiropractic, occupational therapy and speech specialties, packaged to unify their EHR, practice management and patient engagement tools into a complete and specialized platform.
PT Wired
PT Wired is a physical therapy SaaS product designed to enable physical therapists to provide better service to patients while saving time in the process, from the company of the same name in Durham.