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Expensify

Expensify

Overview

What is Expensify?

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

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Recent Reviews

Do it use Expensify right now!!!!

10 out of 10
April 18, 2024
Love Expensify, this is a great tool inside my business work. Makes it easy to turn in my expenses and het things paid also i can explain …
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Easy As Expensify

10 out of 10
March 31, 2024
As a sales person, I travel a good part of the year and meet with customers frequently. Expensify is used by my company and is extremely …
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Save Yourself A Lot of Time!

10 out of 10
March 04, 2024
I have been using Expensify for several years. When I was in a corporate environment, it was mainly to track expenses while traveling and …
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Highly Recommend!

10 out of 10
February 22, 2024
Incentivized
I use Expensify to manage my expenses, primarily travel, client entertainment, subscriptions, etc. I've worked in sales / business …
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Expensify Simplifies Expenses

10 out of 10
January 02, 2024
I use Expensify to submit my monthly expenses. Expensify simplifies the submission and management of my monthly expenses.
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TrustRadius Insights

Expensify is a versatile expense management software that solves the problem of tracking and managing employee corporate expenses. Users …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Employee Expense Reporting (10)
    7.7
    77%
  • Customizable Approval Policies (8)
    7.1
    71%
  • Advanced OCR (8)
    7.1
    71%
  • Duplicate Bill Detection (8)
    6.9
    69%

Reviewer Pros & Cons

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Pricing

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Collect

$5

Cloud
per month per user

Control

$9

Cloud
per month per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://use.expensify.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Expensify mobile app demo

YouTube
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Features

Expense Management

Expense management features

7
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

7
Avg 8.0
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Product Details

What is Expensify?

Expensify helps users to save time on expense management whether they are self-employed, starting a small business, scaling a startup, or managing a global enterprise company.

Here are just a handful of its capabilities:

  • Scan receipts - a photo can be snapped of any physical receipt and Expensify's SmartScan technology transcribes the details. Digital receipts can be forwarded to receipts@expensify.com or an integration can be used for automatic scanning.
  • Mileage tracking - log trips in miles or kilometers for tax purposes or for reimbursement.
  • Import cards - corporate cards can be synced with Expensify for full visibility into company spend, automatic receipt matching, and reconciliation.
  • Expensify Card - the Expensify company credit card offers up to 2% cash back, 50% off your Expensify bill, realtime alerts, spend limits, admin controls, and more.
  • Submit expenses - expense rules can be set to code everything automatically, and reports can be scheduled to submit on a custom cadence.
  • Approve reports - one or more layers of approval can be set up and Guided Review enables users to focus on risky or outlier expenses.
  • Employee reimbursement - teams can be paid in as little as one business day, across town or around the world.
  • Bill payment - capture details from vendor bills for automatic approval and payment.
  • Invoicing - create and send invoices, collect payments, and sync with accounting software.
  • Travel booking - book flights, hotels, and cars in a simple chat with Concierge.
  • Accounting sync - major accounting packages including QuickBooks, NetSuite, Sage, and Xero can be connected.

Expensify Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Financial Document Management
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Duplicate Bill Detection
  • Supported: Advanced OCR
  • Supported: Electronic Funds Transfer
  • Supported: PCI Compliant Security Measures

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of The Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.

Expensify Video

Expensify mobile app demo

Expensify Competitors

Expensify Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web

Frequently Asked Questions

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Expensify starts at $0.

Microsoft Excel, SAP Concur, and Brex are common alternatives for Expensify.

Reviewers rate Payment Audit Trail highest, with a score of 8.

The most common users of Expensify are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(384)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Expensify is a versatile expense management software that solves the problem of tracking and managing employee corporate expenses. Users appreciate its ability to connect with corporate credit cards, simplifying the process of reporting transactions and providing crucial details and receipts. This feature is particularly useful for consultants who frequently travel, as it enables them to easily upload and tag receipts to expense reports. Expensify is widely used across organizations to record expenses across all departments, addressing the issue of expense approval workflow and eliminating the need for physical receipts. Additionally, the software streamlines the reimbursement process, eliminating paperwork and keeping budgets in check. Users commend Expensify's simplicity and efficiency, making it highly recommended for its seamless integration with travel software and other finance systems. It is commonly leveraged by sales teams for recording travel expenses and customer meetings, allowing for accurate job costing and client budgeting. The platform's interface is intuitive and user-friendly, with a sleek mobile app that receives high praise from users, especially frequent travelers.

Email Receipts: Users appreciate the ability to email receipts directly to Expensify as it matches up the email with the expense and makes capturing receipts with OCR awesome. This feature is highly praised by many reviewers for its convenience and effectiveness in keeping track of expenses.

Manual Creation of Expenses: The option to manually create expenses is seen as easy and straightforward by users. They can enter expenses, choose categories, input amounts, and submit them effortlessly. Many reviewers have found this feature user-friendly and efficient.

Automatic Expense Creation based on OCR: Users find the automatic creation of expenses based on optical character recognition OCR to be a time-saving feature. The system reads receipts and automatically fills out expense information, which has been appreciated by several reviewers for its efficiency and accuracy.

Cons:

  1. Quality Issues: Some users have experienced quality issues with the product, including defects and malfunctions. Several reviewers mentioned that the product did not meet their expectations in terms of durability and craftsmanship.
  2. Lack of Features: A common complaint among users is the absence of certain features in the product. Many customers have expressed disappointment over the lack of key functionalities that are commonly found in similar products on the market.
  3. Poor Customer Service: Several reviewers have reported negative experiences with customer service. Users have expressed frustration over long response times, unhelpful support staff, and difficulty in resolving issues or obtaining refunds.

These cons represent a subset of user opinions and should be considered as potential areas for improvement rather than definitive statements about the overall quality or performance of the product.

Users have made several recommendations for Expensify based on their experiences with the tool. The most common recommendations include using Expensify to manage expense reimbursement plans for teams of any size. Users find Expensify to be a useful tool in efficiently managing and streamlining the process of reimbursing expenses. They appreciate the features that help them easily track and submit expenses, as well as the ability to set up policies and guidelines for spending.

Another recommendation is to use Expensify to separate personal and business spending for tax purposes. Many users find this feature helpful in accurately reporting and tracking their finances for tax purposes. It simplifies the process of identifying and categorizing expenses, saving time and effort.

Additionally, users recommend Expensify for its functionality in keeping them updated on mileage reimbursement changes. They also appreciate being able to set spending policies within the tool, which gives them better control over budgeting and expense management.

In addition to these recommendations, some users suggest utilizing the Expensify credit card, which provides an almost automatic reimbursement process for approved expenses.

Attribute Ratings

Reviews

(26-50 of 98)
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Score 9 out of 10
Vetted Review
Verified User
Incentivized
It's an excellent, user-friendly system to manage the expenses process. In my experience, it's a quicker, easier tool than using a corporate-type system (eg. Workday) for the expense process. Unfortunately, when companies scale, they tend to adopt large scale corporate systems and Expensify hasn't figured out how to market and be used in those situations.
Scott Regan | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Expensify is perfect for a business traveler who needs to track expenses by the client for either client payment or IRS reporting. With receipts captured and stored, it makes reporting very, very easy. The ability to integrate with Quickbooks is also a time-saver and reduces the need to double enter expenses in two different applications.
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Expensify is used in the US and by our remote employees in Europe. It is nice to have a multi-currency solution. The manager's approval process is very easy. Expensify addresses our need to allow employees to get reimbursements by easily completing online forms. The mobile app works well. Receipts can be conveniently uploaded via the app.
Andy Abramson | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Expensify is well suited for enforcing travel policies and travel budget guidelines. The process for approval is easy. It's not well suited for SOHO businesses where rules are less restrictive and the need for flexibility is there. In the collection of expenses Expensify excels, but in preparing reports that cross personal reimbursement, business non-billable, and client billable it requires more time and work than it needs to.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Generally, Expensify is a very useful tool for submitting and being reimbursed for expenses. I've worked at small organizations and larger ones that have used the tool and it is very adaptable and works well for both. It becomes particularly useful if you have many approval chains and you need to have multiple people approving reports. If you really only need to track expenses on a corporate card, I think you can get away with the basic package.
Wing Lee, CPA, MST | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Expensify is best suited to track business expenses on the go. The app has a great user interface and is user-friendly and, for the most part, auto-scans your receipts to automatically pre-populate important fields so that you don't have to.
Nick Walters | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
When I add the tip to a restaurant bill I can use the picture function to "back up" what I submit on an expense report. I hate keeping all those receipts, but I really hate having to divert my attention from a client to add my tip to my copy. It sounds trivial, but if we are having a good conversation I don't want to stop what we are talking about (usually me selling some idea!) and have to re-add my tip to my receipt.
Kelsie Hamilton | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Expensify is pretty much well suited for any company where staff members need to get reimbursed. However, there is a cost associated with the number of users. So, if your organization doesn't really need the reimbursement feature or it happens infrequently, this isn't really the best fit. I'm using Expensify to comp my expenses every other month or so, so it's been extremely helpful for myself and for our financial team.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Expensify is a great product. It performs great, is easy to use, and we get very few complaints from both users and accounting folks who manage the reports on the backside. It has some great interfaces, good drag and drop for PC users, and an app for those that live on their phones.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
When on the go during a business trip, it's very easy to take a picture of the receipt and add it to an expense report. You can clarify the details later and correct anything the scan might've gotten wrong. It even works on handwritten receipts, so it can even help with that little hole-in-the-wall sandwich shop where they wrote a receipt out just for you.
January 14, 2020

Review for Expensify

Score 8 out of 10
Vetted Review
Verified User
Incentivized
Expensify is great if you have teams that are often needing to expense things like travel and dinners. We have some people who use it for one-off reimbursements and that has been super helpful as well. Great when you want easy reimbursements, but it can be difficult with a smaller company like mine where the CEO is still doing the reimbursements and it takes up time.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
As a fully remote team, Expensify is a lifesaver. None of our sales team works in the same office and our CFO also manages a territory. Expensify cuts down on his admin time processing expense reports and makes our reimbursement time much quicker. We were referred to Expensify by a much larger corporation and while it takes them longer to process reports because of their size, it still works well for them too. Expensify works for any size company and saves so much time for your admins!
Anthony Margulies | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Very well suited for individuals and tracking corporate expenses. The app and email forwarding feature make submitting receipts while traveling or on the go, a breeze.

I don't know what it's like at the accounting level, like the people actually approving the reports. But for the individual, it's very easy to use.
January 14, 2020

Expensify Review

Taylor Martino | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Expensify is a great tool for employees to use to accurately record their expenses and to know when they will be reimbursed. It is easy to keep track of your total purchases and projected return. I also like the constant updates I get as my expense report gets approved. I think it is less appropriate for constant/recurring expenses, such as bills. I think it's better for trips/clinics /one time purchases with different amounts to be approved instead of recurring spending.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Expensify is extremely helpful if you have an organization where team members are ever traveling to different places at the same time (aka every organization!). This allows flexibility for employees to feel confident than any purchases they make while traveling for business will be promptly reimbursed and taken care of. Very good!
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Having traveled for business and created expense reports for over 15 years, I can say that Expensify was great for field sales reps. The ability to link it to your credit card and auto-magically see the reports create themselves was incredible. For me, it was all about spending as little time as possible with maximum accuracy.
Chase Palmer, CISSP | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Growing companies (around 300 employees) who end up processing reimbursements several times per day would probably start seeing the ROI of Expensify. Smaller companies or companies that don't deal with a lot of employee reimbursements most likely won't benefit from Expensify. Not sure how well a large enterprise company would benefit from Expensify.
Tegan Jenner | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
I only have good things to say about Expensify. It's really simple and intuitive to use. I am no the most tech-savvy individual, so if a user-interface is cumbersome or not intuitive I will struggle with it. But with Expensify, I was able to start using the product with little to no training. Expensify is perfect for our company's needs where we have lots of people buying lots of items & travel expenses that need to be tracked against different contracts and categorized against different parts of client budgets. When you classify an expense, there is a lot of customization available to help give finely granular classifications.
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