actiTIME vs. Paychex Flex

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
actiTIME
Score 8.0 out of 10
N/A
actiTIME, from Canadian company Actimind, is time-tracking software.
$5
per month per user
Paychex Flex
Score 6.6 out of 10
N/A
Paychex Flex, of Paychex' Online Payroll Services, is a cloud-based human resource management and payroll platform. Paychex offers core and specialized services, and scales to meet the needs of small businesses, SMBs, and large enterprises.
$59
per month/+$4 per employee
Pricing
actiTIMEPaychex Flex
Editions & Modules
actiTIME Free (up to 3 users)
$0
per user per month
actiTIME Online (41-200 users)
$5
per user per month
actiTIME Online (1-40 users)
$6
per user per month
actiTIME Self-Hosted
$120
user
actiTIME Online (200+ users)
Fixed Cost
for unlimited users
Paychex Go
$59
per month/+$4 per employee
Paychex Flex Service
Contact sales team
Paychex Flex Enterprise
Contact sales team
Offerings
Pricing Offerings
actiTIMEPaychex Flex
Free Trial
YesNo
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
YesNo
Entry-level Setup FeeOptionalRequired
Additional DetailsChoose from three different actiTIME versions: - actiTIME Free is online software for teams of up to three users with basic time-tracking functionality. - actiTIME Online is full-featured online software with free regular product upgrades starting at $5 user/month. - actiTIME Self-Hosted is software that you install on your own servers and purchase with a one-time payment.
More Pricing Information
Features
actiTIMEPaychex Flex
Human Resource Management
Comparison of Human Resource Management features of Product A and Product B
actiTIME
-
Ratings
Paychex Flex
6.6
247 Ratings
18% below category average
Employee demographic data00 Ratings8.0197 Ratings
Employment history00 Ratings8.1220 Ratings
Job profiles and administration00 Ratings6.8155 Ratings
Workflow for transfers, promotions, pay raises, etc.00 Ratings7.3154 Ratings
Organizational charting00 Ratings1.01 Ratings
Organization and location management00 Ratings7.9138 Ratings
Compliance data (COBRA, OSHA, etc.)00 Ratings7.4132 Ratings
Payroll Management
Comparison of Payroll Management features of Product A and Product B
actiTIME
-
Ratings
Paychex Flex
8.5
288 Ratings
6% above category average
Pay calculation00 Ratings9.0271 Ratings
Off-cycle/On-Demand payment00 Ratings9.1136 Ratings
Benefit plan administration00 Ratings7.2156 Ratings
Direct deposit files00 Ratings9.2270 Ratings
Salary revision and increment management00 Ratings8.5193 Ratings
Reimbursement management00 Ratings8.0105 Ratings
Leave and Attendance Management
Comparison of Leave and Attendance Management features of Product A and Product B
actiTIME
-
Ratings
Paychex Flex
7.0
144 Ratings
14% below category average
Approval workflow00 Ratings6.3102 Ratings
Balance details00 Ratings7.4136 Ratings
Annual carry-forward and encashment00 Ratings7.2110 Ratings
Employee Self Service
Comparison of Employee Self Service features of Product A and Product B
actiTIME
-
Ratings
Paychex Flex
8.5
249 Ratings
4% above category average
View and generate pay and benefit information00 Ratings8.5228 Ratings
Update personal information00 Ratings9.0239 Ratings
View company policy documentation00 Ratings7.7111 Ratings
View job history00 Ratings8.7168 Ratings
Asset Management
Comparison of Asset Management features of Product A and Product B
actiTIME
-
Ratings
Paychex Flex
7.7
40 Ratings
1% below category average
Tracking of all physical assets00 Ratings7.740 Ratings
HR Reporting
Comparison of HR Reporting features of Product A and Product B
actiTIME
-
Ratings
Paychex Flex
5.9
164 Ratings
25% below category average
Report builder00 Ratings5.6134 Ratings
Pre-built reports00 Ratings6.7154 Ratings
Ability to combine HR data with external data00 Ratings5.483 Ratings
Onboarding
Comparison of Onboarding features of Product A and Product B
actiTIME
-
Ratings
Paychex Flex
7.9
158 Ratings
2% below category average
New hire portal00 Ratings8.0151 Ratings
Manager tracking tools00 Ratings7.8100 Ratings
Recruiting / ATS
Comparison of Recruiting / ATS features of Product A and Product B
actiTIME
-
Ratings
Paychex Flex
8.4
59 Ratings
7% above category average
Job Requisition Management00 Ratings9.732 Ratings
Company Website Posting00 Ratings9.830 Ratings
Publish to Social Media00 Ratings6.723 Ratings
Job Search Site Posting00 Ratings6.630 Ratings
Duplicate Candidate Prevention00 Ratings6.828 Ratings
Applicant Tracking00 Ratings9.733 Ratings
Notifications and Alerts00 Ratings9.853 Ratings
Best Alternatives
actiTIMEPaychex Flex
Small Businesses
Traqq
Traqq
Score 9.3 out of 10
Patriot Software
Patriot Software
Score 9.1 out of 10
Medium-sized Companies
Paypro Workforce Management
Paypro Workforce Management
Score 9.6 out of 10
Paypro Workforce Management
Paypro Workforce Management
Score 9.6 out of 10
Enterprises
TimeCamp
TimeCamp
Score 8.6 out of 10
Infor Human Resources
Infor Human Resources
Score 7.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
actiTIMEPaychex Flex
Likelihood to Recommend
8.0
(1 ratings)
7.7
(298 ratings)
Likelihood to Renew
-
(0 ratings)
9.0
(42 ratings)
Usability
-
(0 ratings)
7.9
(240 ratings)
Availability
-
(0 ratings)
9.3
(10 ratings)
Performance
-
(0 ratings)
9.1
(10 ratings)
Support Rating
9.0
(1 ratings)
7.6
(245 ratings)
In-Person Training
-
(0 ratings)
4.5
(1 ratings)
Online Training
-
(0 ratings)
7.1
(4 ratings)
Implementation Rating
-
(0 ratings)
9.4
(11 ratings)
Configurability
-
(0 ratings)
7.6
(8 ratings)
Ease of integration
-
(0 ratings)
9.1
(3 ratings)
Product Scalability
-
(0 ratings)
9.3
(10 ratings)
Vendor post-sale
-
(0 ratings)
8.9
(31 ratings)
Vendor pre-sale
-
(0 ratings)
9.2
(32 ratings)
User Testimonials
actiTIMEPaychex Flex
Likelihood to Recommend
actiTIME Inc.
ActiTime is a perfect program for managing payments and expenses within the company. It is an ideal tool to manage the activity of employees and the time they devote to their daily tasks within the company. ActiTime is undoubtedly recommended for its excellent performance in generating reports and the quality of its production. If anything could improve this tool it is its interface as it has become a bit outdated.
Read full review
Paychex, Inc.
In my experience, Paychex Flex is well suited for small to medium sized businesses. It has been helpful in streamlining the onboarding process and it is easy to update and maintain employee profiles and records. It has worked will in a non-profit environment where there is clergy pay and housing, which can get quite complicated. I cannot think of a scenario where it would be less appropriate.
Read full review
Pros
actiTIME Inc.
  • It's a program that has different tools perfect for saving time.
  • It has a mobile application that serves to see the activities that are carried out from anywhere.
  • It offers detailed reports in real-time.
  • Its reports are customizable.
  • Allows employees access without the need to create another account.
Read full review
Paychex, Inc.
  • I like I can enter payroll and if I need to leave the program, I can resume at a later time and my information is saved.
  • I like the analytics & reports features.
  • I like how all my employees have easy access to their portal.
Read full review
Cons
actiTIME Inc.
  • This application can be complex to use for new users.
  • ActiTime should further update its mobile application.
Read full review
Paychex, Inc.
  • Reporting writing is difficult to figure out
  • Employee turnover inside Paychex was a problem, until we were assigned to Neil Williams - since that time it has settled down
  • Pressure to convert personal connection with payroll advisor to using automated service
Read full review
Likelihood to Renew
actiTIME Inc.
No answers on this topic
Paychex, Inc.
Overall I like the features that Paychex Flex offers. I am sure that there are other features that I am unaware of, so I am excited to see if there is more that Flex is capable of to make my job easier. The basic features are really user friendly and easy to access. If there ever is an issue customer service is great
Read full review
Usability
actiTIME Inc.
No answers on this topic
Paychex, Inc.
Some things could be streamlined. For example, we could do custom options for the "add items" tab which has so many options that we never use. "Medical Pay" could be something that the system remembers for the applicable employees. Salaried employees' salaries should definitely be auto-filled. Overall the system works well but I think it could be improved to be easier to use and read.
Read full review
Reliability and Availability
actiTIME Inc.
No answers on this topic
Paychex, Inc.
We have not experienced any difficulties with unplanned outages. Notifications are always made for outages, and they do not effect normal business operations.
Read full review
Performance
actiTIME Inc.
No answers on this topic
Paychex, Inc.
Unless there is lag time within the internet, the Paychex Flex website loads exceptional fast, pages load quickly and reports that I need to print or download load quickly. If I need to create a specialized report, once I complete it I receive an e-mail telling me my report is ready to be downloaded. Changing between web pages is fast as well.
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Support Rating
actiTIME Inc.
It has quality support, solving any problem quickly, and clarifying any doubt that arises. It works very well and has quick and detailed answers, the quality of service in this sense is impeccable. ActiTime offers an online chat by which you can solve most of the problems almost immediately.
Read full review
Paychex, Inc.
Our dedicated representative is one of the main reasons we are sticking with Paychex Flex. If it were not for this person, other platforms could provide the same/similar functionality. It is the ability to speak with someone that understands our business and is willing to get questions answered in a timely fashion that keeps us with Paychex Flex.
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In-Person Training
actiTIME Inc.
No answers on this topic
Paychex, Inc.
We did online training only
Read full review
Online Training
actiTIME Inc.
No answers on this topic
Paychex, Inc.
It was easy to understand and follow along. I do like the informational videos that we can utilize before we opt to call in for customer service support. It has made a difference since sometimes that resolves the issue I may have had and saved myself a phone call to Paychex support.
Read full review
Implementation Rating
actiTIME Inc.
No answers on this topic
Paychex, Inc.
Implementation was very smooth. The most cumbersome task was entering the current employees into the system during initial set up, but Paychex staff handled most of that and verified against prior system reports as well as internal reports provided to ensure 100% accuracy.
Read full review
Alternatives Considered
actiTIME Inc.
This tool is the only one that has been used and worked wonderfully, it is an excellent program, it has not been necessary to try other similar tools.
Read full review
Paychex, Inc.
We still use QB Desktop Pro to maintain a Check Register / Overall Balance for the company, but once having tried QB Payroll Online for about 3 months prior to finding Paychex Flex I can tell you that there's just no comparison. QB online is VERY EXPENSIVE and not so user-friendly. I hated every minute of those 6 payrolls we ran through QB online.
Read full review
Scalability
actiTIME Inc.
No answers on this topic
Paychex, Inc.
Employees can log in at home and get up to date information on their FSA balance and any medical bill reimbursements they may have uploaded. At renewal time they have the ability to make changes to their FSA or for new employees star the enrollment.
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Return on Investment
actiTIME Inc.
  • It allows us to take the process and the expenses made in each project, and these give us the possibility to choose the correct budget for what we are doing.
  • This application does not give the ease of knowing that the payments will be made to different employees without any complication, generating reports that justify the hours of work they did.
Read full review
Paychex, Inc.
  • I do not believe we have saved anything additionally. The time we've had to spend to get things to hopefully work is sad. This is the reason we've had to turn off all extra "products" of Paychex Flex. Time and Attendance is horrible. Benefits management is horrible. The user experience is horrible.
  • One thing I do not understand is why are updates for states, cities, counties, school districts, etc. not automatically updated? Should we not get a big red flag if we have an employee living/working, being paid in CA, but they aren't set up for CA sick time? If it is required to be on the paycheck stub to show the balance of the sick time, why would we not be notified that we are out of compliance?
Read full review
ScreenShots

actiTIME Screenshots

Screenshot of Choose between an online timesheet, a browser extension and a free mobile app. Record time spent in other apps and on the go. Ensure data accuracy and security with timesheet locking and approvalsScreenshot of Keep control of your projects with custom workflows, task estimates and deadlines. Monitor project health with time and financial reportsScreenshot of Manage workload and assign tasks to team members. Share details, comments and useful links. Review team performance with time and financial reportsScreenshot of Turn your data into colorful charts and reports. Review your team performance, project health, business costs and profits using real-time widgets and analytics toolsScreenshot of Set up task- and user-specific rates, track time across billable and non-billable activities to review project costs, run payroll calculations, generate bills and invoicesScreenshot of Connect actiTIME with other apps and industry software to enhance your time tracking experience. Use actiPLANS integration to manage employee time and absences in a single environment

Paychex Flex Screenshots

Screenshot of Screenshot of Screenshot of