Electronic Signature Software
Best Electronic Signature Software
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Electronic Signature Software Overview
What is Electronic Signature Software?
Electronic signature or e-signature software allows a contract to be signed digitally with a formal signature. The goal is to speed up contractual processes that legally require a signature.
The signature can be created using a mouse, a touchpad or tablet. E-signatures do away with paper forms. Paper forms are replaced with easily tracked and audited digital documents.
E-signing is especially important for contracts involving remote parties. In those cases, in-person signatures would be a significant roadblock. Therefore, most vendors offer features related to integration, file sharing, compliance, and approval workflows.
Common Uses of Electronic Signature Software
E-signatures may be deployed in many scenarios, including things like:
Sales order processing
New hire paperwork
IT asset change or maintenance
Key Benefits of Electronic Signature Software
The benefits of e-signature software include:
Acceleration of transactions and contractual agreements
Increased efficiency through digitization and automation
Ease of demonstrating compliance, compared to a paper trail
Electronic Signature Software Features & Capabilities
Some e-signature tools are lower cost and geared toward contract-heavy industries like real estate or household services. They offer capabilities for generating and signing simple contracts via tablet or mobile device.
More sophisticated platforms offer enhanced integration, security, and oversight capabilities.
Electronic Signature Software may include the following features:
Send & Collaborate: Ability to easily send digital documents, or sync them with a digital repository.
Integration with Systems of Record: Compatibility with project management, ECM, and CRM systems, among others.
Compatibility with Document Types: Support for signatures on almost any kind of document or file. Examples are .txt., .doc, pdf., and .xcl.
Sign on the Go: Documents can be signed on a mobile device, even while offline, to be synced later. Useful for field agents.
Form Conversion: Areas and fields within a form (e.g. a .pdf) can be converted to a spot to sign.
File Sync: Prepare documents offline or on the go, and sync them with the repository later.
Digital Signature: Asymmetric encryption with a certificate-based ID, providing enhanced security with authentication and non-repudiation. Useful for enterprises or in scenarios where compliance is a concern.
Managerial Oversight: See who has and has not signed. Useful for tracking and accelerating sales offers toward closure.
Workflow Design, Creation & Editing: Designing or re-ordering contracts' workflow to a manager's specifications.
White Label & Branding: Ability to present documents in your own branded style.
Compliance: Support for different compliance standards such as HIPAA, SOC 2 type II, and ISO 27001. Concerns vary by industry, so vendors tend to focus on compliance standards for particular verticals.
E-signature vendors often price on a per user, per month basis. Pricing ranges from $10/month for personal or individual use to $40+ per user per month for businesses. Enterprise platforms may cost upwards of $100 per user, per month for more sophisticated features.
Electronic Signature Products
DocuSign supports transactions with document sharing and electronic signature, as well as automated and guided data collection and entry, record updating across disparate systems and payment collection upon agreement, as well as analytics and reporting.
Adobe Sign (formerly EchoSign) is an electronic signature platform and service, and part of the Adobe Document Cloud suite of document management solutions, the other being Adobe Acrobat.
OneSpan Sign (formerly eSignLive) is an e-signature solution for secure document signing processes that enables organizations to digitize business processes and eliminate costly paper and inconvenient “wet” signatures.
HelloSign is an electronic signature software offering. It includes features such as customization for businesses of any size and bank-level security.
RightSignature is an electronic signature system competing directly with Adobe Sign and DocuSign. RightSignature was acquired by Citrix in October 2014.
PandaDoc headquartered in San Francisco offers their eponymous electronic signature platform for sales teams, containing sales proposal automation and CPQ (configure, price, quote) features, and integration with CRMs.
SignRequest is an e-signature platform. The vendor promises e-signing that is easy, fast and legally binding while maintaining the highest standards of security.
SignNow is an electronic signature software offering from PDFfiller, which acquired SignNow from Barracuda Networks in 2017. It includes features such as collaboration and shared templates.
Nitro Productivity Suite combines electronic signature and general PDF editing and document management, from Nitro, Inc. It is built around capabilities such as getting approvals and esignatures in seconds and sharing and reviewing documents from anywhere.
InsureSign in Charleston offers their eSignature application for document signing across all platforms (e.g. mobile, tablet, etc), document backup with audit trail, and support with features built around the needs of insurance agents and agencies.
Viennese company Apilayer offers eversign, an electronic signature application featuring document security and storage with audit trail, templates, contact management, and integrations with other popular applications (e.g. Dropbox, Google Docs, etc.).
Adobe LiveCycle Enterprise Suite 4 is an enterprise-focused document and form management option, featuring many core features such as data capture interfaces, forms,content management and security, and also electronic signature. Modules extend its capabilities to present a business process...
RMail is RPost’s software-as-a-service solution that enables business users to track and prove email delivery; encrypt sensitive emails; and get documents signed electronically. Available as a MS Outlook add-in and for other popular software platforms, RMail works with any email address without any...
SignEasy is a simple and fast way to sign or get documents signed from a phone, tablet or computer. SignEasy is used by businesses and individuals across industries such as real estate, legal, accounting, banking, HR, sales, and logistics from over 150 countries. The vendor says the benefits of...
KeepSolid Sign is an electronic signature application from KeepSolid in New York, a privacy, security and VPN software company.
eSign Genie in Cupertino offers their electronic signature application supporting digital document signing with reusable templates, contract drafting with esignature workflow, embedded online forms, and other features.
Inkdit offered e-signatures for forms and contracts. The company ended operations in 2017.
Legalesign is an electronic signature software offering. It includes features such as no per-user pricing and real-time tracking.
Secured Signing is an electronic signature software offering from SecuredSigning. It includes features such as capturing graphical signatures and individually sign a document.
SigningHub provides a secure way to sign documents. The vendor’s value proposition is that their solution provides long-term advanced electronic signatures that are legally compliant and independently verifiable. This solution caters to all levels of signature including EU qualified signatures....
PDF Sign&Seal is a desktop application that is designed to make it easy to apply PDF digital signatures, time-stamps and strong PDF security to business documents. The vendor says it has been carefully designed for busy managers that have ease of use as a priority. The vendor’s value...
Signix MyDoX is an electronic signature system that competes with Adobe Echosign and DocuSign.
Namirial (formerly Xyzmo Software) offers SIGNificant, an electronic signature software offering. It includes features such as controlling every step of the signing process and get documents signed in-person on mobile devices.