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Expensify

Expensify

Overview

What is Expensify?

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

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Recent Reviews

Do it use Expensify right now!!!!

10 out of 10
April 18, 2024
Love Expensify, this is a great tool inside my business work. Makes it easy to turn in my expenses and het things paid also i can explain …
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Easy As Expensify

10 out of 10
March 31, 2024
As a sales person, I travel a good part of the year and meet with customers frequently. Expensify is used by my company and is extremely …
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Save Yourself A Lot of Time!

10 out of 10
March 04, 2024
I have been using Expensify for several years. When I was in a corporate environment, it was mainly to track expenses while traveling and …
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Highly Recommend!

10 out of 10
February 22, 2024
Incentivized
I use Expensify to manage my expenses, primarily travel, client entertainment, subscriptions, etc. I've worked in sales / business …
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Expensify Simplifies Expenses

10 out of 10
January 02, 2024
I use Expensify to submit my monthly expenses. Expensify simplifies the submission and management of my monthly expenses.
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TrustRadius Insights

Expensify is a versatile expense management software that solves the problem of tracking and managing employee corporate expenses. Users …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Employee Expense Reporting (9)
    7.7
    77%
  • Advanced OCR (8)
    7.1
    71%
  • Customizable Approval Policies (7)
    6.9
    69%
  • Duplicate Bill Detection (7)
    6.7
    67%

Reviewer Pros & Cons

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Pricing

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Collect

$5

Cloud
per month per user

Control

$9

Cloud
per month per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://use.expensify.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Expensify mobile app demo

YouTube
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Features

Expense Management

Expense management features

7
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

6.9
Avg 8.0
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Product Details

What is Expensify?

Expensify helps users to save time on expense management whether they are self-employed, starting a small business, scaling a startup, or managing a global enterprise company.

Here are just a handful of its capabilities:

  • Scan receipts - a photo can be snapped of any physical receipt and Expensify's SmartScan technology transcribes the details. Digital receipts can be forwarded to receipts@expensify.com or an integration can be used for automatic scanning.
  • Mileage tracking - log trips in miles or kilometers for tax purposes or for reimbursement.
  • Import cards - corporate cards can be synced with Expensify for full visibility into company spend, automatic receipt matching, and reconciliation.
  • Expensify Card - the Expensify company credit card offers up to 2% cash back, 50% off your Expensify bill, realtime alerts, spend limits, admin controls, and more.
  • Submit expenses - expense rules can be set to code everything automatically, and reports can be scheduled to submit on a custom cadence.
  • Approve reports - one or more layers of approval can be set up and Guided Review enables users to focus on risky or outlier expenses.
  • Employee reimbursement - teams can be paid in as little as one business day, across town or around the world.
  • Bill payment - capture details from vendor bills for automatic approval and payment.
  • Invoicing - create and send invoices, collect payments, and sync with accounting software.
  • Travel booking - book flights, hotels, and cars in a simple chat with Concierge.
  • Accounting sync - major accounting packages including QuickBooks, NetSuite, Sage, and Xero can be connected.

Expensify Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Financial Document Management
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Duplicate Bill Detection
  • Supported: Advanced OCR
  • Supported: Electronic Funds Transfer
  • Supported: PCI Compliant Security Measures

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of The Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.

Expensify Video

Expensify mobile app demo

Expensify Competitors

Expensify Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web

Frequently Asked Questions

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Expensify starts at $0.

Microsoft Excel, SAP Concur, and Brex are common alternatives for Expensify.

Reviewers rate Payment Audit Trail highest, with a score of 7.8.

The most common users of Expensify are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(383)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Expensify is a versatile expense management software that solves the problem of tracking and managing employee corporate expenses. Users appreciate its ability to connect with corporate credit cards, simplifying the process of reporting transactions and providing crucial details and receipts. This feature is particularly useful for consultants who frequently travel, as it enables them to easily upload and tag receipts to expense reports. Expensify is widely used across organizations to record expenses across all departments, addressing the issue of expense approval workflow and eliminating the need for physical receipts. Additionally, the software streamlines the reimbursement process, eliminating paperwork and keeping budgets in check. Users commend Expensify's simplicity and efficiency, making it highly recommended for its seamless integration with travel software and other finance systems. It is commonly leveraged by sales teams for recording travel expenses and customer meetings, allowing for accurate job costing and client budgeting. The platform's interface is intuitive and user-friendly, with a sleek mobile app that receives high praise from users, especially frequent travelers.

Email Receipts: Users appreciate the ability to email receipts directly to Expensify as it matches up the email with the expense and makes capturing receipts with OCR awesome. This feature is highly praised by many reviewers for its convenience and effectiveness in keeping track of expenses.

Manual Creation of Expenses: The option to manually create expenses is seen as easy and straightforward by users. They can enter expenses, choose categories, input amounts, and submit them effortlessly. Many reviewers have found this feature user-friendly and efficient.

Automatic Expense Creation based on OCR: Users find the automatic creation of expenses based on optical character recognition OCR to be a time-saving feature. The system reads receipts and automatically fills out expense information, which has been appreciated by several reviewers for its efficiency and accuracy.

Cons:

  1. Quality Issues: Some users have experienced quality issues with the product, including defects and malfunctions. Several reviewers mentioned that the product did not meet their expectations in terms of durability and craftsmanship.
  2. Lack of Features: A common complaint among users is the absence of certain features in the product. Many customers have expressed disappointment over the lack of key functionalities that are commonly found in similar products on the market.
  3. Poor Customer Service: Several reviewers have reported negative experiences with customer service. Users have expressed frustration over long response times, unhelpful support staff, and difficulty in resolving issues or obtaining refunds.

These cons represent a subset of user opinions and should be considered as potential areas for improvement rather than definitive statements about the overall quality or performance of the product.

Users have made several recommendations for Expensify based on their experiences with the tool. The most common recommendations include using Expensify to manage expense reimbursement plans for teams of any size. Users find Expensify to be a useful tool in efficiently managing and streamlining the process of reimbursing expenses. They appreciate the features that help them easily track and submit expenses, as well as the ability to set up policies and guidelines for spending.

Another recommendation is to use Expensify to separate personal and business spending for tax purposes. Many users find this feature helpful in accurately reporting and tracking their finances for tax purposes. It simplifies the process of identifying and categorizing expenses, saving time and effort.

Additionally, users recommend Expensify for its functionality in keeping them updated on mileage reimbursement changes. They also appreciate being able to set spending policies within the tool, which gives them better control over budgeting and expense management.

In addition to these recommendations, some users suggest utilizing the Expensify credit card, which provides an almost automatic reimbursement process for approved expenses.

Attribute Ratings

Reviews

(76-98 of 98)
Companies can't remove reviews or game the system. Here's why
Lisa Shapiro | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Expensify can be great for small and large companies. We have multiple entities and a lot of specific situations that we needed built into our reports which is why we cannot take advantage of the NetSuite integration at this time, but we have worked with our rep to make it work for us by building these custom reports. Expensify is flexible and I think they can find a solution for many different companies' needs.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
It is great for anyone who does any amount of travel for business! This does not have to be international travel or consistent coast to coast travel although it is great for that. Anyone who has expenditures and is not locked to their desk, meaning they are out and around town or having working lunches or using any payment that needs to be tracked for accounting purposes.
February 13, 2017

Love Expensify

Score 9 out of 10
Vetted Review
Verified User
Incentivized
[It's] well suited for monthly expenses. I use it for a variety of expense types, including cell phone bills, customer gifts, shipment fees, travel expenses, meals, and company outing expenses. I would recommend it for any company in need of an expense software. I don't like that expensify pulls in every single one of my credit card purchases. Perhaps there could be some sort of flagging system and it discards the rest?
G.I. Sanders | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
For any employees that travel a lot, it is an absolute godsend, making it so easy to deal with expenses and get reimbursed in a timely manner. Rather than manually tracking purchases in spreadsheets and stapling receipts together with printed out reports, or scanning in receipts, it digitizes it all.
Melody Hojati, CPA | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Expensify is currently not linked to QuickBookss which makes the expense processing manual for our organization. We are switching to a platform that does work with Expensify and look forward to leveraging off of automated entries.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
I think Expensify is a great solution for startups or SMBs wanting to implement an easy-to-use solution for expense reporting. It handles expense logging all the way to reimbursement. You can even reimburse through PayPal, which makes it easy to reimburse contractors who may not want to share bank account information. Overall, the interface is easy to use which is one of the most important assets for a solution that has to be used by many different people.
June 20, 2016

Give it a try!

Kiara Bynum | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Overall, I would definitely recommend Expensify, espeically for small to medium organizations, and especially for organizations with members who travel a lot or are always on-the-go. Larger or less standard organizations may struggle with its limited customization options. The functionality continuously improved during my time using the software. All of the organizations' users believed the website to be easy to pick up and use. Customer service is top-notch.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Expensify is well suited for an organization that has grown out of first-stage startup mode. If everyone in your company has a corporate card, Expensify would be welcome as a way to reconcile your credit card statements quickly and easily. If members of your organization need to be reimbursed quickly and without a physical paper trail, Expensify also works well. However, if your accounting system already has an expense reporting system in place, or if Expensify doesn't sync with your ERP, it may be less appropriate.
Vlad Merson | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
In my opinion Expensify can save a lot of effort and time for companies with a number of traveling employees, a big sales team, or employees that travel and either use their personal funds and expense them as company reimbursable expenses or use their business credit cards and need to submit receipts and reports for firm's accounting records. It would be less suitable for very small companies that do not have traveling personnel. It would probably also would not be a great fit for big companies with 100's -1000's of employees.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
I would recommend this module for small to midsize companies. For larger companies with corporate cards, I would recommend against. It is not as easy to export the corporate statements - I experienced a great deal of issues with the date/time auto-pulls from the bank corporate card statements.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Large or small organizations Expensify would work well for. Very simple to use and to capture receipts, instead of having to keep receipts in wallet, etc., with fear of losing or misplacing. Keeps in chronological order and easy to process. Organizations of all sizes could benefit from this program and even more so from their integrated app.
March 27, 2015

Expense with Ease

Colin Tan | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I think Expensify is well suited for a smaller company because it is easier for one person to manage all the expense reports that way. With a public company of 1000+ employees it may take a while and would probably work better if multiple administrators looked over the reports. Other than that it is very simple to use and has been great so far.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
How much do you travel? How often are employees in the office? -Better suited for companies that have employees that travel often, or office away from each other. Some of our employees live in separate parts of the US AND travel internationally. It's hard to get expenses settled the old fashioned way when everyone are very often in separate time zones, or even driving a lot. Do you have to re-reimburse employees often? If you only have to reimburse an employee or two a few times a year it's not enough to validate paying to use something such as expensify.
June 17, 2014

Expensify Review

Score 9 out of 10
Vetted Review
Verified User
Incentivized
Expensify works well with smaller companies which do not have an immense volume of transactions coming through. The key questions which must be asked during the selection process should be related to the size of the company (number of employees), and the potential volume of reimbursable transactions which will be submitted.
Khalil Snobar | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Expensify is easiest to use once you prepare for it prior to traveling or using it since it requires some setup to enter credit card info and getting used to storing in the cloud as some folks might or might not be too keen on storing in the cloud. But the best part is the fact you can access your data from everywhere.
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