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Expensify

Expensify

Overview

What is Expensify?

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

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Recent Reviews

Do it use Expensify right now!!!!

10 out of 10
April 18, 2024
Love Expensify, this is a great tool inside my business work. Makes it easy to turn in my expenses and het things paid also i can explain …
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Easy As Expensify

10 out of 10
March 31, 2024
As a sales person, I travel a good part of the year and meet with customers frequently. Expensify is used by my company and is extremely …
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Save Yourself A Lot of Time!

10 out of 10
March 04, 2024
I have been using Expensify for several years. When I was in a corporate environment, it was mainly to track expenses while traveling and …
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Highly Recommend!

10 out of 10
February 22, 2024
Incentivized
I use Expensify to manage my expenses, primarily travel, client entertainment, subscriptions, etc. I've worked in sales / business …
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Expensify Simplifies Expenses

10 out of 10
January 02, 2024
I use Expensify to submit my monthly expenses. Expensify simplifies the submission and management of my monthly expenses.
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TrustRadius Insights

Expensify is a versatile expense management software that solves the problem of tracking and managing employee corporate expenses. Users …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Employee Expense Reporting (9)
    7.7
    77%
  • Advanced OCR (8)
    7.1
    71%
  • Customizable Approval Policies (7)
    6.9
    69%
  • Duplicate Bill Detection (7)
    6.7
    67%

Reviewer Pros & Cons

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Pricing

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Collect

$5

Cloud
per month per user

Control

$9

Cloud
per month per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://use.expensify.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Expensify mobile app demo

YouTube
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Features

Expense Management

Expense management features

7
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

6.9
Avg 8.0
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Product Details

What is Expensify?

Expensify helps users to save time on expense management whether they are self-employed, starting a small business, scaling a startup, or managing a global enterprise company.

Here are just a handful of its capabilities:

  • Scan receipts - a photo can be snapped of any physical receipt and Expensify's SmartScan technology transcribes the details. Digital receipts can be forwarded to receipts@expensify.com or an integration can be used for automatic scanning.
  • Mileage tracking - log trips in miles or kilometers for tax purposes or for reimbursement.
  • Import cards - corporate cards can be synced with Expensify for full visibility into company spend, automatic receipt matching, and reconciliation.
  • Expensify Card - the Expensify company credit card offers up to 2% cash back, 50% off your Expensify bill, realtime alerts, spend limits, admin controls, and more.
  • Submit expenses - expense rules can be set to code everything automatically, and reports can be scheduled to submit on a custom cadence.
  • Approve reports - one or more layers of approval can be set up and Guided Review enables users to focus on risky or outlier expenses.
  • Employee reimbursement - teams can be paid in as little as one business day, across town or around the world.
  • Bill payment - capture details from vendor bills for automatic approval and payment.
  • Invoicing - create and send invoices, collect payments, and sync with accounting software.
  • Travel booking - book flights, hotels, and cars in a simple chat with Concierge.
  • Accounting sync - major accounting packages including QuickBooks, NetSuite, Sage, and Xero can be connected.

Expensify Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Financial Document Management
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Duplicate Bill Detection
  • Supported: Advanced OCR
  • Supported: Electronic Funds Transfer
  • Supported: PCI Compliant Security Measures

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of The Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.

Expensify Video

Expensify mobile app demo

Expensify Competitors

Expensify Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web

Frequently Asked Questions

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Expensify starts at $0.

Microsoft Excel, SAP Concur, and Brex are common alternatives for Expensify.

Reviewers rate Payment Audit Trail highest, with a score of 7.8.

The most common users of Expensify are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(383)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Expensify is a versatile expense management software that solves the problem of tracking and managing employee corporate expenses. Users appreciate its ability to connect with corporate credit cards, simplifying the process of reporting transactions and providing crucial details and receipts. This feature is particularly useful for consultants who frequently travel, as it enables them to easily upload and tag receipts to expense reports. Expensify is widely used across organizations to record expenses across all departments, addressing the issue of expense approval workflow and eliminating the need for physical receipts. Additionally, the software streamlines the reimbursement process, eliminating paperwork and keeping budgets in check. Users commend Expensify's simplicity and efficiency, making it highly recommended for its seamless integration with travel software and other finance systems. It is commonly leveraged by sales teams for recording travel expenses and customer meetings, allowing for accurate job costing and client budgeting. The platform's interface is intuitive and user-friendly, with a sleek mobile app that receives high praise from users, especially frequent travelers.

Email Receipts: Users appreciate the ability to email receipts directly to Expensify as it matches up the email with the expense and makes capturing receipts with OCR awesome. This feature is highly praised by many reviewers for its convenience and effectiveness in keeping track of expenses.

Manual Creation of Expenses: The option to manually create expenses is seen as easy and straightforward by users. They can enter expenses, choose categories, input amounts, and submit them effortlessly. Many reviewers have found this feature user-friendly and efficient.

Automatic Expense Creation based on OCR: Users find the automatic creation of expenses based on optical character recognition OCR to be a time-saving feature. The system reads receipts and automatically fills out expense information, which has been appreciated by several reviewers for its efficiency and accuracy.

Cons:

  1. Quality Issues: Some users have experienced quality issues with the product, including defects and malfunctions. Several reviewers mentioned that the product did not meet their expectations in terms of durability and craftsmanship.
  2. Lack of Features: A common complaint among users is the absence of certain features in the product. Many customers have expressed disappointment over the lack of key functionalities that are commonly found in similar products on the market.
  3. Poor Customer Service: Several reviewers have reported negative experiences with customer service. Users have expressed frustration over long response times, unhelpful support staff, and difficulty in resolving issues or obtaining refunds.

These cons represent a subset of user opinions and should be considered as potential areas for improvement rather than definitive statements about the overall quality or performance of the product.

Users have made several recommendations for Expensify based on their experiences with the tool. The most common recommendations include using Expensify to manage expense reimbursement plans for teams of any size. Users find Expensify to be a useful tool in efficiently managing and streamlining the process of reimbursing expenses. They appreciate the features that help them easily track and submit expenses, as well as the ability to set up policies and guidelines for spending.

Another recommendation is to use Expensify to separate personal and business spending for tax purposes. Many users find this feature helpful in accurately reporting and tracking their finances for tax purposes. It simplifies the process of identifying and categorizing expenses, saving time and effort.

Additionally, users recommend Expensify for its functionality in keeping them updated on mileage reimbursement changes. They also appreciate being able to set spending policies within the tool, which gives them better control over budgeting and expense management.

In addition to these recommendations, some users suggest utilizing the Expensify credit card, which provides an almost automatic reimbursement process for approved expenses.

Attribute Ratings

Reviews

(51-75 of 93)
Companies can't remove reviews or game the system. Here's why
Jason Carlage | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • It's had a positive impact because as a small business, keeping costs down is imperative. Expensify's free service has saved us a lot of money over the past few years, and it's allowed for quick and simple reimbursement to sales reps.
  • It's saved sales reps time, because it's quick and easy to use. Expense reports are done in our company on a monthly basis and can be a tedious process, but with Expensify it's really not.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • Our expense reporting process was improved 1000% since we switched to Expensify from using internal reporting. People are being reimbursed much faster than before.
  • Accounting can run reports to see what users would benefit from a company credit card, or vice-versa, those who should not need one.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • We were able to free up our admin staff to work on other things because the automated expense report capabilities that come out of the box with this product save us time and money.
  • Our accountant offered a discount on our annual returns because this product makes his job much easier.
  • Employees love the UI and the mobile app, offering the ability to photograph and submit receipts with one click.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • Positive return on investment; saves tremendous time and money managing a ton of financial transactions (i.e. 20-50K/week). There is no paper or double entry required. The responsibility is on the employees. We simply manage and approve in the office.
  • Great transparency and accountability with employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • The product has effectively scaled with growing tech company
  • Enables employees to tackle expenses quickly so they can focus on the product projects
  • Integrates well with payroll and accounting systems
  • Fair and flexible pricing
  • Attentive product team that listens to feedback
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • The collective amount of time saved by our team has more than made up for the purchase price of Expensify.
  • Lost receipts no longer mean no reimbursement for employees since a copy is stored in the app, this has won big praised from our team members.
  • The ability to have a one-stop shop for all our expenses is great, no more excel sheets stored on laptops.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • I get my expenses reimbursed quickly.
  • I am able to track how much I spend on various categories (i.e. travel vs entertainment vs meals).
  • As an employee, I can't speak to the ROI as I am not the one reviewing reports, but I can imagine this saves our Finance Department a lot of time vs reviewing receipts manually.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Our organization no longer spends countless hours per month orchestrating the consolidation of data (MS Excel, typically) into our general ledger.
  • Our accounting department is no longer tasked with making sure the correct individuals have approved submitted reports.
  • Our accountants have a much easier time coding the reports that have been submitted by users. For the most part, we rely on users to code their submissions to the correct accounts.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Instead of manually logging expenses in an email, our employees can log things on their own in Expensify for easy submission for reimbursement.
  • Expensify's role management is great. If you're a larger company, you can designate who receives employee submissions first, for initial review and approval, before being sent onwards to the finance/executive team.
Lisa Shapiro | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Before Expensify, my company was getting Expense reimbursement requests via paper and getting the info about company card transactions via Excel and email. Both of those scenarios created a lot more work for the HR/Payroll team and also allowed for a lot of mistakes to be made. Expensify allows the admins and users a lot more ease. It has freed up a lot of time on both sides.
  • We have a lot more success now in getting receipts. Users that are on travel don't lose them as much because they can take a picture and upload them on the spot and our company card users find tracking their receipts much easier as well since they do not have to hand us a pile of them when they turn in their monthly statement.
  • Our budget to actuals are much more accurate now for our company cards because the users can select where items are budgeted from the drop-down lists of categories and departments. We used to just guess.
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