Overall Satisfaction with ClickUp
I am a scientific researcher, and I use ClickUp to manage my research portfolio. Part of my work involves direct collaborations with other scientists, while another part is connected to an institute through which I offer support to other researchers, so they need to be tracked separately as if they were two separate jobs. That means I need to keep track of a large number of research projects from two separate "organizations", with which I have some involvement every day, knowing what is expected from me, what I need to do, what I have already done, deadlines, etc., plus all other obligations normal to research work such as some teaching, service, peer-reviewing, etc.
- Organize activities under different "Spaces"
- "Bird's eye" view of everything, sorted by different fields
- Inclusion of all tools required for management in one common interface
- Integration with external programs such Slack e-mail and calendars
- unlimited task/subtask structure
- Tasks organization into Spaces, folders and lists
- Time tracking could be easier and automated, customizable by list/task/etc.
- Integration with Outlook Calendars and To-do lists would be a plus
- Color-coded lists would be interesting.
- Low cost / large return. even the "free" account offers enough resources for most individuals.
- Increases productivity by offering a one-stop, integrated environment for project management
- Allows faster goal completion by loosing less time tracking different tools for every aspect
I use ClickUp mostly for my personal organization, so we do not use it for collaboration at this time. However, I have tried some of the collaboration tools and found it to be very easy in ClickUp to manage the collaboration by assigning tasks and communication via the chat box and keeping a common document. I have not tried other tools such as the whiteboard, but it must be very interesting for conference calls.
This is the special advantage of ClickUp: offering most of the tools needed for organizing the projects in one place. It doesn't only allow the managing and assignment but also offers other tools in the same environment such as Documents, where one can take notes and make reports, and integration with calendar and e-mails, all in one place. No need to use external programs or different apps for every function. Also, as all the tools are integrated into the same environment, it is much easier to learn all the tools.
it is important to notice that I use those tools to personally manage my own time, not as a corporate tool. I have tried other project management apps, such as Trello (Atlassian) and Asana. In every case, there was difficulty integrating all the tools I needed, some functionality missing, or it was too expensive to get all the tools I would need. ClickUp has all the tools I need (and more!) even at the free subscription level.
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ClickUp allows me to use different "Spaces" where I group activities (Collaborations, Institute, Teaching, etc.). In each "Space' I can have for example a separate "Folder" for each collaborator and, in that, separate lists for each project we are working on. Each list can contain tasks that can be broken down into subtasks or checklists, have fields for description and comments (very useful to remember what that is when I need to revisit this task after some time), can be assigned to different personnel, have a "chat box" that can be used for quick notes or communication, and stays linked to that specific task. The "Task Status" be tracked, with multiple pre-designed options or even with a customized workflow, and can be assigned a "priority" level. This structure is completely also customizable, with unlimited depth levels of folders, lists, tasks, and subtasks. There's also an "everything" view that allows seeing everything at once, ordered by status, due dates, priority, etc. To complete, ClickUp also offers "documents" that can be made part of the lists/projects and can be used as a notebook. There you have it: a complete tool to manage all research related-tasks!