SAP wasn't 100% right for our company, but it is an amazing tool that you should definitely consider.
July 10, 2019

SAP wasn't 100% right for our company, but it is an amazing tool that you should definitely consider.

Anonymous | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User

Software Version

Other

Modules Used

  • Accounting and Financials
  • Operations and Distribution
  • Administration and Reporting
  • Customer Relationship Management

Overall Satisfaction with SAP Business One

The business as a whole uses SAP Business One. We use it for every function of the company and in every department. We use SAP Business One for absolutely everything - from accounting and sales to inventory and contact lists. We also use it to organize our digital files by attaching them to documents within SAP.

Pros

  • Thoroughness of business partner information. SAP has a slot for anything and everything you might need to know about a business partner.
  • Ease of Journal Entries. SAP makes it very easy to manually enter and adjust JEs.
  • Chart of Accounts. SAP also makes it so easy to use the chart of accounts.

Cons

  • Being able to add attachments to more of the documents in SAP. Such as outgoing payments and journal entries.
  • MacOS Compatibility. I have log in to a Microsoft Remote connection to use SAP. Given that it runs on open source software at its core, there really is no reason for it to require a Microsoft OS.
  • Increased usability of project codes. The standard and custom reports only pull the project code information from the accounting tab of the document instead of the body of the document (where multiple codes are able to be entered.)
  • Project costing is not super adequate for the types of projects we do.
  • The accounting system lets you look all the way back to the beginning, so researching things is very easy.
  • The invoicing system is super functional and more customizable than QuickBooks.
Yes - They pulled our old data base. Uploaded it to SAP. Then tested the system.
I've stated this several times, but funtionality with MacOS is really an issue.
I honestly preferred QuickBooks for our business needs. We went with SAP because more employees had previous experience with it and were not keen on learning something new.
SAP Business One (B1) is great for accounting. It has so much functionality and really does everything you need. Honestly, it does hundreds of things most businesses don't really need. Ha ha! I only gave it an 8 because it's not very appropriate for small businesses. It has caused more than one situation for us where the extra functionality was inefficient. Though, I do believe the vendor advertises SAP B1 to be used by companies much larger than ours.

SAP Business One Feature Ratings

10.0
Accounts payable
10
Accounts receivable
10
Global Financial Support
Not Rated
Primary and Secondary Ledgers
10
Journals and Reconciliations
10
Configurable Accounting
10
Standardized Processes
10
7.6
Billing Management
10
Cash and Asset Management
5
Travel & Expense Management
3
Budgetary Control & Encumbrance Accounting
10
Period Close
10
7.5
Inventory tracking
10
Automatic reordering
Not Rated
Location management
5
6.7
Pricing
5
Order entry
10
Cost of goods sold
5
Order Orchestration
Not Rated
Payroll Management ()
Not Rated
6.0
Dashboards
3
Standard reports
10
Custom reports
5
10.0
API for custom integration
10
Plug-ins
10
10.0
Role-based user permissions
10
Single sign-on capability
10
Grants Management ()
Not Rated
3.5
Budgeting and Forecasting
3
Project Costing
3
Cost Capture
Not Rated
Capital Project Management
Not Rated
Customer Contract Compliance
5
Project Revenue Recognition
3
3.0
Project Planning and Scheduling
3
Task Insight for Project Managers
Not Rated
Project Mobile Functionality
Not Rated
Definable Resource Pools
Not Rated
Not Rated
Bids Analyzed and Compared
Not Rated
Contract Authoring
Not Rated
Contract Repository
Not Rated
Requisitions-to-Purchase Orders Integrated
Not Rated
Supplier Management
Not Rated
Not Rated
Risk Repository
Not Rated
Control Management
Not Rated
Control Efficiency Assessments
Not Rated
Issue Detection
Not Rated
Remediation and Certification
Not Rated
Not Rated
Transportation Planning and Optimization
Not Rated
Transportation Execution Management
Not Rated
Trade and Customs Management
Not Rated
Fulfillment Management
Not Rated
Warehouse Workforce Management
Not Rated
Not Rated
Production Process Design
Not Rated
Production Management
Not Rated
Configuration Management
Not Rated
Work Execution
Not Rated
Manufacturing Costs
Not Rated
Not Rated
Forecasting
Not Rated
Inventory Planning
Not Rated
Performance Monitoring
Not Rated
Not Rated
Proposal Management
Not Rated
Product Master Data Management
Not Rated

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