SaaSOptics vs. Workday Adaptive Planning

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
SaaSOptics
Score 6.9 out of 10
N/A
SaaSOptics is a subscription management platform that allows SaaS vendors to monitor their customers' subscription usage and manage renewals and invoicing. It integrates with payment tools like Stripe, Recurly, etc. as well as with QuickBooks.N/A
Workday Adaptive Planning
Score 8.1 out of 10
Mid-Size Companies (51-1,000 employees)
Workday Adaptive Planning(formerly Adaptive Insights) is a financial planning and reporting tool. It includes automated budgeting and forecasting, financial reporting, and other active planning capabilities, including integrations with third-party products like Salesforce.N/A
Pricing
SaaSOpticsWorkday Adaptive Planning
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
SaaSOpticsWorkday Adaptive Planning
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoYes
Entry-level Setup FeeNo setup feeOptional
Additional Details
More Pricing Information
Community Pulse
SaaSOpticsWorkday Adaptive Planning
Top Pros
Top Cons
Features
SaaSOpticsWorkday Adaptive Planning
BI Standard Reporting
Comparison of BI Standard Reporting features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
9.3
1 Ratings
Pixel Perfect reports00 Ratings9.01 Ratings
Customizable dashboards00 Ratings10.01 Ratings
Report Formatting Templates00 Ratings9.01 Ratings
Ad-hoc Reporting
Comparison of Ad-hoc Reporting features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
8.0
1 Ratings
Drill-down analysis00 Ratings9.01 Ratings
Formatting capabilities00 Ratings7.01 Ratings
Integration with R or other statistical packages00 Ratings8.01 Ratings
Report sharing and collaboration00 Ratings8.01 Ratings
Report Output and Scheduling
Comparison of Report Output and Scheduling features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
8.0
1 Ratings
Publish to PDF00 Ratings8.01 Ratings
Report Versioning00 Ratings8.01 Ratings
Report Delivery Scheduling00 Ratings8.01 Ratings
Data Discovery and Visualization
Comparison of Data Discovery and Visualization features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
7.7
1 Ratings
Pre-built visualization formats (heatmaps, scatter plots etc.)00 Ratings7.01 Ratings
Location Analytics / Geographic Visualization00 Ratings8.01 Ratings
Predictive Analytics00 Ratings8.01 Ratings
Access Control and Security
Comparison of Access Control and Security features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
9.0
1 Ratings
Multi-User Support (named login)00 Ratings9.01 Ratings
Role-Based Security Model00 Ratings9.01 Ratings
Multiple Access Permission Levels (Create, Read, Delete)00 Ratings9.01 Ratings
Mobile Capabilities
Comparison of Mobile Capabilities features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
8.5
1 Ratings
Responsive Design for Web Access00 Ratings8.01 Ratings
Mobile Application00 Ratings8.02 Ratings
Dashboard / Report / Visualization Interactivity on Mobile00 Ratings10.01 Ratings
Budgeting, Planning, and Forecasting
Comparison of Budgeting, Planning, and Forecasting features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
9.0
164 Ratings
Long-term financial planning00 Ratings8.9151 Ratings
Financial budgeting00 Ratings9.1161 Ratings
Forecasting00 Ratings9.4156 Ratings
Scenario modeling00 Ratings8.5149 Ratings
Management reporting00 Ratings9.3161 Ratings
Consolidation and Close
Comparison of Consolidation and Close features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
8.2
131 Ratings
Financial data consolidation00 Ratings9.196 Ratings
Journal entries and reports00 Ratings8.763 Ratings
Multi-currency management00 Ratings8.275 Ratings
Intercompany Eliminations00 Ratings7.955 Ratings
Minority Ownership00 Ratings7.531 Ratings
Local and consolidated reporting00 Ratings7.988 Ratings
Detailed Audit Trails00 Ratings7.8109 Ratings
Financial Reporting and Compliance
Comparison of Financial Reporting and Compliance features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
8.7
153 Ratings
Financial Statement Reporting00 Ratings8.9135 Ratings
Management Reporting00 Ratings8.7148 Ratings
Excel-based Reporting00 Ratings9.1147 Ratings
Automated board and financial reporting00 Ratings8.7127 Ratings
XBRL support for regulatory filing00 Ratings8.124 Ratings
Analytics and Reporting
Comparison of Analytics and Reporting features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
8.5
124 Ratings
Personalized dashboards00 Ratings8.6106 Ratings
Color-coded scorecards00 Ratings7.986 Ratings
KPIs00 Ratings9.0100 Ratings
Cost and profitability analysis00 Ratings8.9104 Ratings
Key Performance Indicator setting00 Ratings8.688 Ratings
Benchmarking with external data00 Ratings7.960 Ratings
Integration
Comparison of Integration features of Product A and Product B
SaaSOptics
-
Ratings
Workday Adaptive Planning
8.7
143 Ratings
Flat file integration00 Ratings8.7110 Ratings
Excel data integration00 Ratings8.4137 Ratings
Direct links to 3rd-party data sources00 Ratings8.8104 Ratings
User Ratings
SaaSOpticsWorkday Adaptive Planning
Likelihood to Recommend
5.3
(10 ratings)
8.9
(194 ratings)
Likelihood to Renew
-
(0 ratings)
7.8
(39 ratings)
Usability
-
(0 ratings)
8.8
(99 ratings)
Availability
-
(0 ratings)
7.3
(21 ratings)
Performance
-
(0 ratings)
9.1
(10 ratings)
Support Rating
-
(0 ratings)
8.1
(45 ratings)
In-Person Training
-
(0 ratings)
8.2
(2 ratings)
Online Training
-
(0 ratings)
7.3
(9 ratings)
Implementation Rating
-
(0 ratings)
9.4
(57 ratings)
Configurability
-
(0 ratings)
8.2
(5 ratings)
Contract Terms and Pricing Model
-
(0 ratings)
7.3
(1 ratings)
Ease of integration
-
(0 ratings)
8.4
(7 ratings)
Product Scalability
-
(0 ratings)
8.2
(9 ratings)
Professional Services
-
(0 ratings)
8.2
(1 ratings)
Vendor post-sale
-
(0 ratings)
8.2
(4 ratings)
Vendor pre-sale
-
(0 ratings)
6.4
(4 ratings)
User Testimonials
SaaSOpticsWorkday Adaptive Planning
Likelihood to Recommend
SaaSOptics
SaaSOptics is awesome for growing companies that want to automate their invoicing. I like that it is also aimed at subscription based sales structures rather than sales that occur at a single point in time (but has the ability to support both). SaaSOptics makes it super easy to keep track of subscriptions, renewals, co-terms, etc. The reporting is a great feature, but we are unable to use most of the reports as we are a cash-based accounting firm. SO caters to accrual accounting and GAAP compliant firms which makes sense as it is the most commonly accepted accounting basis here in the US, but many small SaaS start-ups are still operating on cash basis. We are one of those companies, so we are able to get a ton of use out of the invoicing side of things, a lot of the reports are useless for us. We also wish SO had a commission module since we already integrate our CRM and accounting softwares into it, but that is not a make it or break it for us. We love the time SO has saved us.
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Workday
Compassion as a Non Profit provides funds to partners for Child Support. Workday Adaptive Planning can help the Partner to Provide the expense information monthly so their fund allocation can be approved for disbursement. This way the Field Officers do not have to collect the data in excel for review and approval before loading it into the current system before disbursement is done.
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Pros
SaaSOptics
  • Tracking and renewing all contracts with numerous customers
  • Invoicing customers via email
  • Tracking payments by customers by both credit card, ACH or check
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Workday
  • Version Management. Adaptive lets us manage many versions/scenarios all in one platform with the robust ability to compare them to each other.
  • Processing Performance. With the Elastic Hypercube technology that was implemented a few years back, we can watch changes flow through a complex web of formulas and arrive at an answer within seconds.
  • Audit Trail. Our administrators love the ability to see and report on who made what changes when, which leads to real accountability within the organization.
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Cons
SaaSOptics
  • I can barely use the full functionality of the software because of reporting and transaction issues that are not easy to resolve, and appear to be system limitations. For example, the cohort report doesn’t make any sense, the gross renewal and reports are completely inaccurate, and they still haven’t created an accurate, standard MRR and ARR report (order dates before the subscription period could result in overlapping transactions, which will be excluded from the ARR report, so your ARR is understated and you could make uninformed decisions)
  • You cannot renew transactions between customers, which is a total pain. There is very little guidance on how to handle mergers and acquisitions and there has been a significant amount of M&A in the market lately. Their customer support says you need to move the invoices to the new customer in your GL system, but I don’t want to change any historical information that could potentially change our audited financials.
  • It is too easy to make mistakes and not understand or realize where and how the issue was created and how to resolve it
  • There is very limited information (MRR and ARR at End of Month, and Total AR Balance, which isn’t groundbreakingly helpful) you can send from SaaSOptics to Salesforce, and the Salesforce IDs can easily change without you knowing, which stops the information from flowing from SaaSOptics to Salesforce
  • They have a Dropbox functionality to save executed contracts, but I think it would be better to store them in your CRM where the sales, AM, and CS teams can access the docs instead of trying to teach your team members how to us SaaSOptics.
  • They have a Clearbit integration to get more detailed information about your customer, but I haven’t set this up, and am unsure why you would use it if your CRM already imports information from ZoomInfo
  • They don’t have an integration with Bill.com, so I don’t understand how they expect customers to use their expense module
  • There is no need to use their expense module for 606 commissions if you already have a commission software that can handle 606. I haven’t had to implement 606 on the revenue side, but that seems to be a more practical use case.
  • You can’t natively integrate with a customer success software, like ChurnZero. You need to hire a developer or pay more.
  • It is difficult to collaborate and share reports with other parties. Their reports doesn’t export cleanly either and requires additional Excel manipulation. There is no multi-year reporting without creating custom fields and additional data entry. You can’t easily create a bookings report based on the order date or signed date, which could be different than the subscription start date.
  • The granularity of security settings is not great and they don’t help you organize and direct users to use the software. My preference would be to not have any report users in the system.
  • There are poor notifications about invoice issues. For example, our AR invoice email keeps getting unsubscribed when we want to have a copy of the invoice saved in our email to prove it was sent. If an invoice is rejected or kicked back, then you will not know until the invoice becomes past due and you start investigating why your customer hasn’t paid you yet.
  • Invoice template changes impact all previous invoices, which doesn’t make sense and distorts your audit trail. Invoice template changes should only impact the present and future invoices. You also can’t easily add invoice 1 of 8, invoice 2 of 8, etc. You have to have manually type it in the invoice description.
  • The detail for revenue and deferred revenue does not sync to the GL. You have to make a manually summary journal entry once a month.
  • There is no data validation on the billing and shipping state fields so when you run a report of “Sales by State”, you will have uncombined rows for “CA”, “California”, “Ca”, which isn’t helpful as we try to do an economic nexus review for sales tax.
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Workday
  • It would be beneficial to me, as a user, if there was a library of documentation for every type of feature. This could be something regarding formula building, understanding how attributes work, with examples, or a location for basic and advance documentation on Sheet/Model/Cubes.
  • I would like to have the ability to directly assign some dimensions to accounts easier. A drag and drop feature for that would be interesting. This has been a challenge for me when new dimensions are built and I am unable to assign them to new accounts.
  • I would also like to see some more formulas or an easier way to do some basic tasks. For example a simple YTD function instead of running a simple, yet long string of texts for the formulas. Or the option for selecting YTD features, removing the need of the formula all together.
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Likelihood to Renew
SaaSOptics
No answers on this topic
Workday
For one we're in way too deep to not move forward with Adaptive. We're integrated with Workday, we do a ton of reporting with Adaptive, and it's working very well for planning and forecasting. No reason to look back or change course.
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Usability
SaaSOptics
No answers on this topic
Workday
Workday Adaptive Planning has detailed online help with both articles and videos that are comprehensive. It has a lot of similarities to Excel, which most finance people are already familiar with, plus the user interface is intuitive and easy to pick up. The online support team is quick to respond and very knowledgeable.
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Reliability and Availability
SaaSOptics
No answers on this topic
Workday
There haven't been any lately. The only one issue I can think of is when there was an update in Adaptive that altered our reports. Before I realized there was an issue, Adaptive reached out to let me know, so that it could be fixed.
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Performance
SaaSOptics
No answers on this topic
Workday
All aspects of Adaptive Insights perform well. One area that I wish was quicker was integration. When importing data from Intacct our accounting ERP platform, it can sometimes take 4 hours for the import to process. The earlier imports are done, the quicker they complete. My estimate for a quick upload is about two hours.
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Support Rating
SaaSOptics
No answers on this topic
Workday
Whenever we have had any questions, issues, or concerns, the support has been quick and thorough. [This] allow[s] us to be able to fully resolve any issues, or be connected with the right group quickly to attain the result we were after; be it from simple formatting to adding new detailed reporting.
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In-Person Training
SaaSOptics
No answers on this topic
Workday
This was extremely helpful so that they could walk you through the model and teach you more about the complexity of various areas. It is most helpful when it is specific to your organization's model. The larger in-person trainings were helpful but they tended to be more generic and entry level. The trainings that are more tailored to your specific needs are the most helpful.
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Online Training
SaaSOptics
No answers on this topic
Workday
They often times tended to be way too generic or entry level. They would also become sales pitches to upgrade or get new Adaptive Planning products. The questions in the training would be very niche and specific to other organizations. They were rarely helpful to the group at large.
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Implementation Rating
SaaSOptics
No answers on this topic
Workday
Trust the expertise of very strong 3rd party implementers. Having deployed Adaptive at a separate company before, I thought I knew it all (hubris, I know). Fortunately, I began to (very quickly) trust the judgment of our Carlson implementation team, and they provided invaluable insights and best-in-class processes that have benefitted me and my team greatly.
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Alternatives Considered
SaaSOptics
Zuora is a B2C subscription billing system best used for companies like Netflix. For a B2B company, the sales process can be much more complex and Zuora was never able to handle that. For the 2 years we struggled with Zuora (now referred to the dark ages within our company) we had limited access to knowledgeable support reps who understood the system and accounting/finance. Zuora did not integrate with our GL system, so only summary level data was available, which made reconciling a pain. The reporting never matched up and we had to hire a resource to go through all historical transactions to find the errors. Once SaaSOptics was implemented, it has immediately improved our ability to close our financials in a timely manner. In addition to that, their support team is the best that I've worked with across all vendors. After dealing with Zuora, we spent at least 6 months evaluating SaaSOptics to Zuora and other systems. They convinced us that they were what we needed in order to finally have accurate revenue data. Overall, we selected SaaSOptics because their system is designed for B2B, integrates with our CRM and integrates with our GL, syncing important customer level invoice data.
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Workday
After researching several CPM products, Adaptive and Prophix actually both met our needs quite well. The Adaptive Sales & Design Team went above and beyond in the early stages of exploring whether Adaptive could meet some of our very specific needs. Adaptive's customer service during the exploration phase was noticeably present. We chose Adaptive and a vendor in our local area to implement. Budget Maestro seemed to require more IT resources than what we desired to invest. Vena Solutions was a bit pricey from our perspective and Xlerant didn't quite have what we were looking for in a budgeting tool.
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Contract Terms and Pricing Model
SaaSOptics
No answers on this topic
Workday
Good read only seat access
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Scalability
SaaSOptics
No answers on this topic
Workday
We went from 2 users to 70+ users over a 2 year period of time. The application scaled wonderfully. 65 of those users were non-finance users so they were able to quickly learn the software and prepare budgets quickly and efficiently. That is the power of Adaptive and its ability to scale
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Professional Services
SaaSOptics
No answers on this topic
Workday
This is now available in house at Workday which is convenient.
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Return on Investment
SaaSOptics
  • Not sure about ROI yet because we've only been using it for about 4 months, but it is saving time.
  • Our management team now has standard reports with which we can manage the business.
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Workday
  • We are seeing more and more how Adaptive can go beyond financial metrics and cross into operational metrics. As we work with other departments in the business, we are working hard to make Adaptive the system of record when it comes to KPI reporting and measuring.
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