TrustRadius
Airtable brings a lot to the table
https://www.trustradius.com/project-managementAirtableUnspecified8.7300101
Stephanie Etchie profile photo
February 19, 2018

Airtable brings a lot to the table

Score 10 out of 101
Vetted Review
Verified User
Review Source

Overall Satisfaction with Airtable

We plan to have all of our employees use Airtable which includes 1 Director, 2 Assistant Directors, 4 Administrative Assistants, 1 Office Facilitator, 1 IT Assistant, 3 Site Managers, 1 Occupational Nurse, and 8 Instructors. We are a non-profit training school for Construction Craft Laborers so Airtable allows us to keep track of our classes, our schedules, our documentation, and our staff and student information in one place, and it also updates in real time for all of us to see. We rely heavily on the Calendar and Grid views to see and keep track of our data. This platform has allowed us to work digitally rather than in paper files which saves us tons of time and money while incorporating an easier way to communicate and collaborate as an organization.
  • Airtable is incredibly customizable. Its vast selection of fields and features almost guarantees its ability to meet any need. The tutorials are also helpful in teaching you how to use these features in a multitude of ways. Airtable is constantly updating and improving these features as well.
  • Airtable is perfect for collaboration. Airtable's ability to update in real time works excellently for collaborators who frequently edit and update tables. Having the history option also makes it easy to track changes, and it gives you the option to communicate with collaborators within the records themselves. Furthermore, Its notification features alert collaborators to specific records that need attention. You will never lose or overlook information in Airtable.
  • Airtable is visually appealing. Unlike Excel or any other spreadsheet platform, Airtable makes it easy to change the way the data is viewed so that the information is much easier to read and interpret. The variety of view types enables collaborators with different preferences to see and manipulate the same data at the same time. The colors, fonts, and general look of the tables, bases, and workspaces enhance the experience immensely.
  • The Calendar view should include a single-day and a 1-week view options in addition to the 2-week and monthly views. Our organization adds many events over the same dates and we cannot view them for a single date given the current options.
  • The Calendar view should also include a way to see more information on a single Event. For our purposes, I want to see both columns 1 and 2 displayed in the calendar view so I can see the name of the Event and the staff member we have attached to the Event. It would be nice if we could select how much and which information to display on the Calendar view.
  • Lists. There should be a Lists field option where you can add multiple new "items" (names for our purpose) and it will add up the number of items on the list and display that information (or have a lookup feature for that information). We would like to then be able to use a function to subtract the number of items on that list from our maximum allowed (in a separate numbers column) to see the number of items (names) we have available.
  • For the Checklists feature, it would be useful to see how many check boxes in a record have been marked complete out of the number of check boxes there are total. We want to be able to link that information to another table to track how complete a record is and/or how many check boxes have not yet been completed.
  • I would like it if we could set a default time for dates. For example, most of our Events fall from 8am to 4:30pm. I would like to be able to set a default so that those times are automatically loaded in Events so I don't have to use the incredibly long drop down menu every time I create an Event.
  • I want the ability to wrap text for the Header row only. I want to be able to see the entire title of the column without having to have a very long column width for the entire table.
  • I wish collaborators could filter views without effecting everyone else's filters. Each person should be able to create their own views and filters while also having the option for communal views/filters.
  • I want the option to give a collaborator with Read-Only status the ability to view only records that are looked to that specific collaborator. We use Airtable for scheduling and we don't necessarily want everyone to see everyone else's schedules. This would be the decision of the Owner(s).
  • Our organization is excited to say that Airtable has improved our daily work processes immensely. We have saved much time and energy by switching to this platform; it is well worth the investment. Attitudes have improved since implementing this software since our tasks have become so much easier and faster to complete.
  • Being able to see our data in Airtable (rather than in paper files) and also communicate within the records alleviates much stress for us. We spend less time hunting for information and we now have a system to track file changes which eliminates confusion.
We selected Airtable for the Calendar view and the grid view features. We like being able to link tables to one another, and we appreciate how collaborative the platform is. Airtable is able to display our data in a visually appealing and user-friendly way. We wanted to be able to both schedule events and manage the details of the events in many different ways, which only Airtable was able to do.
Airtable works well for us since we are able to each update records from our separate computers/devices and the rest of us can see and track the changes instantly. The communication features are incredibly convenient and efficient, especially since we have many co-workers who travel often. The app for cell phones allows us to keep in contact and have the information available at all times. The attachments option has been very helpful in this instance, since it stores documents that are specific to these records without clogging up everyone's emails. Although, it does link to Slack (which we use as a company) and email, as well.

Airtable Feature Ratings

Task Management
10
Resource Management
10
Scheduling
5
Workflow Automation
8
Team Collaboration
10
Support for Agile Methodology
Not Rated
Support for Waterfall Methodology
Not Rated
Document Management
10
Email integration
10
Mobile Access
7
Timesheet Tracking
10
Change request and Case Management
10
Budget and Expense Management
10

Using Airtable

Airtable has a plethora of features that suit our needs, although there are little things that could be improved to make it perfect. I believe Airtable is actively working to improve their product so I have every confidence that Airtable is the perfect choice for our purposes.
ProsCons
Like to use
Relatively simple
Easy to use
Technical support not required
Well integrated
Consistent
Quick to learn
Convenient
Feel confident using
Familiar
None
  • Adding and customizing fields
  • Creating and customizing views
  • Adding collaborators
  • Adding specific filter combinations
  • Learning how to view history and undo
  • Finding/Re-opening the chat screen after it has been closed
Yes - There is no calendar view currently. Deleting things seems a little too easy and/or the option to undo needs to be a little more available. Otherwise, it is user-friendly and convenient. It runs fast and looks beautiful.