Procore: Project Management Service Done Right for Professionals

Our company currently operates on 6 to 7 large projects at various stages of construction throughout the year. This leads to confusion when coordinating with our field employees, office staff, and subcontractors to make sure everything is being handled as we intended during the bid process and laid out at the project start. With Procore, we are able to bring project managers, coordinators, superintendents, and subcontractors to one point for all our projects. We are able to lay out how the project will be done and tighten our scope, track drawings and owner notes, and effectively adapt our workflow so questions are no longer being shouted down the hall! It has greatly simplified the field asking the right questions with backup for when those questions have to go to the owner. It has streamlined our submittal process both in-house and with our subcontractors, and it has allowed us to keep our subcontractors focused on their scope of work. All of this has led to overall savings in inefficiencies, scope creep, and missed RFC opportunities that exceed the cost of using Procore.

We utilize Procore Imports (for importing documents and data) and Procore Drive for synchronizing project data to our office network for storage/modification. Both improve the flow of project data to and from the Procore service, saving time and duplicated work getting files where they need to be.

We are evaluating adding additional integrations such as Hilti ON!Track for inventory management (a service we already use for tool and asset tracking), a BIM service (Procore currently has 8 third-party solutions available), and an accounting software tie-in that is offered by our current project costing provider. The Hilti solution would improve our tool/asset tracking, helping us manage inventory and prevent items from wandering off, the BIM would allow us to coordinate easier with other trades and the owner for layout and installation, and the accounting solution will help us avoid duplicated work in entering milestones and budgets. All of this could potentially increase our savings using Procore.

Foremen have reported that they are spending about 10 minutes entering a daily log, instead of 20 - 30. Procore provides a better framework and allows them to be more concise with events and information, streamlining data entry which means less time at the end of their day entering the log. Additionally, since the log becomes a part of the project in Procore, there are no more paper copies to scan in (if they can be due to weather and conditions) or files scattered around computers that need to be chased down. This leads to an overall overhead savings as foremen and office staff can spend time on other things.