I LOVE WebExpenses!
February 19, 2021
I LOVE WebExpenses!
Score 10 out of 10
Vetted Review
Verified User
Modules Used
- Expense Management
Overall Satisfaction with Webexpenses
Webexpenses is used by all staff who need to claim for cash expenses and mileage. Plus all staff who have a company credit card.
We have wanted to get the expenses online for some time now and going into a lockdown in the UK (and subsequently working from home since) increased the need for us to have a system that all staff can access at any time. It has also allowed us to go paperless for the whole expenses process.
We have wanted to get the expenses online for some time now and going into a lockdown in the UK (and subsequently working from home since) increased the need for us to have a system that all staff can access at any time. It has also allowed us to go paperless for the whole expenses process.
- Enables me as the administrator to log in as a proxy for anyone and everyone. This really helps with training issues and chasing staff for certain actions.
- The link between mastercard and Webexpenses is brilliant for card holders. No need for them to wait for me to download the monthly statements and having it set to a daily feed enables users to add receipts as they go.
- I think the system as a whole is very user-friendly and very intuitive. I have had minimal training on it but I am able to find my way round the system already. It is so easy to use.
- I think that if there was a functionality where you could pre-populate recurring items (for example on the credit card) where the charges appear monthly, that would be helpful
- On the import into Sage it would be really helpful for the credit cards to appear as CARD DESCRIPTION: EMPLOYEE DESCRIPTION - currently the only option is to have one or the other.
- I would also like the extra ref (sage 50) or second ref (sage 200) to be utilized - I think the is an opportunity for WebEx to provide an additional filed here.
- Allowed us to go paperless
- The costs was very reasonable so the ROI was immediate
Yes - [Webexpenses] has helped reduce the time in finance by about 75%. The expense and credit card checking/posting work used to take me about 4 days when doing manually. We are not at full capacity yet as people are not going out and about so claims are minimal but I think the process will take me no longer than a day when activity ramps up again.
[Webexpenses] was the only system that integrated with Sage 50 and Sage 200 and that was the main reason why we went with [Webexpenses] in the end. I looked at about 3 other systems (I don't unfortunately have a note of the names) and they all offered similar functions, but they only integrated with on or the other.