Item: Procore
Rating: 8
Author: Benjamin McLaws

Use Cases and Deployment Scope

We use Procore to manage meeting minutes, RFIs, material submittals, shop drawing review, architectural set distribution, and record team directory. It is a good tool for recording and distributing changes in the project to all consultants. We communicate with all factories, architects, engineers, and general contractors to utilize Procore to: answer questions they have on the project, inquire for additional information and record for what change orders are warranted.

Pros and Cons

Tracking changes in project form factory and GC initial bid.
Develop RFIs for specific questions on specifications, scope of work and open items.
Generate templates for material submittals.
Track meeting minutes and distribute to consultants.
Record contact information for external consultants.

For modular construction, develop a process to easily keep track of modular shop drawings and revisions.
Have flexibility to adjust nomenclature for review process.
When viewing emails from Procore, it takes time to understand the purpose of email. Too much unrelated information is provided on email.
Wish Procore could auto generate emails to send consultants of due dates. Example, tell modular manufacturer they need to provide a material submittal by x days or they will be behind on material procurement.

Alternatives Considered

None, Procore is the first program we are using to manage modular production.

Return on Investment

We increased efficiency on answering and recording RFIs
Saved countless pages and hard drive memory by cloud collaboration.
Centralizes meeting agenda and notes from the meetings tool.

Ease of Integration

Although the training video's help to give an initial understanding, the certification is easy to blow through and guess the correct answer without any cognitive load. Thus when consultant's, factories and GC start to use it for the first time, they have frequent question and require us to help them learn the platform and integrate in their work.

Likelihood to Recommend

In modular construction, the modular shop drawing review process has an issue in nomenclature and review. Architects and engineers need to review shop drawings to see if they match design intent for factories to build off of. We use the submittal tool to do the shop drawing review. The submittal tool marks reviewed drawings as approved, but it needs to be reviewed. Consultants will not take liability on accuracy of shop drawings to their city and state package. They would rather mark shop drawings as "reviewed by consultants" and if the factory finds discrepancies, they can issue an RFI to get clarification. Also it is messy to keep track of and keep organized. As a PM I have to spend a few hours a day to keep track of each shop drawing state and red lines. It would be nice for Procore to generate a report list.

Easy to gather/distribute information, drawings, and production photos

Modules Used

Overall Satisfaction with Procore